RFP 19-0025 HP Whitford HVAC CMGC RFP 19-0022 Beaver Acres Seismic Design RFP 19-0023 Whitford HVAC and Roof Design RFP 19-0024 Raleigh Park HVAC and Electrical Upgrades Design

Agency: Beaverton School District
State: Oregon
Type of Government: State & Local
NAICS Category:
  • 238210 - Electrical Contractors and Other Wiring Installation Contractors
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
  • 541330 - Engineering Services
Posted Date: Jul 25, 2019
Due Date: Aug 13, 2019
Solicitation No: RFP 19-0025
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
RFP 19-0025 HP Whitford HVAC CMGC

CMGC for Highland Park Upgrades and Whitford HVAC Upgrades and Roof Replacement:

Proposals Due: August 13, 2019

For an accessible format of these documents, please contact the District at (503) 356-4540.

RFP 19-0022 Beaver Acres Seismic Design
Beaver Acres Elementary School Seismic Design:

Proposals Due: July 9, 2019 at 2:00 PM

For an accessible format of these documents, please contact the Di

Attachment Preview

PUBLIC IMPROVEMENT PROJECT
REQUEST FOR PROPOSAL
Solicitation No: 19-0025
CM/GC for Highland Park HVAC Upgrades and Whitford
HVAC Upgrades and Roof Replacement
RFP Closing (Due Date & Time):
August 13, 2019
Issued by:
Beaverton School District 48J
16550 SW Merlo Road
Beaverton OR 97003
July 12, 2019
Business Services
Procurement and Contracting
16550 SW Merlo Road Beaverton OR 97003
Phone: 503-356-4324
PUBLIC IMPROVEMENT
REQUEST FOR PROPOSAL
Solicitation No: RFP 19-0025
Summary
The purpose of this Request for Proposal (Solicitation) is to obtain competitive Proposals from qualified Contractors
(Proposers) for the purpose of establishing a Construction Manager/General Contractor (CM/GC) contract
between the selected Proposer (Contractor) and the District (Owner) for the provision of Highland Park Middle
School HVAC Upgrades and Whitford Middle School HVAC Upgrades and Roof Replacement.
This is a public works contract subject to 279C.800 to 279C.870
A NON-Mandatory Pre-Proposal conference will be held on July 22, 2019 at 2:00 PM beginning at Whitford
Middle School 7935 SW Scholls Ferry Rd. Beaverton, OR 97008, we will then move onto Highland Park Middle
School 7000 SW Wilson Ave. Beaverton, OR 97008.
Proposers must submit a Proposal pursuant to the provisions of this Solicitation to Larry Pelatt, Purchasing
Manager, or designee, at the District Administration Center, Main Reception, 16550 SW Merlo Road, Beaverton,
Oregon 97003, PRIOR to the Closing:
SOLICITATION CLOSING: August 13, 2019
LATE PROPOSALS WILL NOT BE ACCEPTED
Timely received Proposals will be opened, recorded and prepared for evaluation. The District will not read
Proposals aloud. The number of Proposals received, the identity of Proposers, or the contents of any Proposal
will not be disclosed to the public until all Proposals have been evaluated, negotiations completed if required,
and a recommendation for Award has been published.
Proposers are solely responsible for ensuring that the Beaverton School District receives its Proposal.
Prospective Proposers must register with ORPIN – http://orpin.oregon.gov/ to obtain the solicitation document
and plan sets.
Proposers must familiarize themselves with the entire Solicitation Document.
ALL Questions and comments regarding this Solicitation must be directed ONLY IN WRITING to
Larry Pelatt, Purchasing Manager, by e-mail to: contracts@beaverton.k12.or.us
THE DISTRICT MAY REJECT ANY PROPOSAL NOT IN COMPLIANCE WITH ALL PRESCRIBED REQUIREMENTS.
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RFPCMGC071119
SECTION I – INTRODUCTION
Solicitation No: RFP 19-0025
1. INTRODUCTION:
This Solicitation is issued pursuant to ORS 279A, ORS 279C and the Oregon Attorney General Model Rules
Divisions 46 and 49.
2. DEFINITIONS:
The term "District" or “Owner” throughout this document means the Beaverton School District. The term
“Proposer” means the person or firm that submits a Proposal in response to this Solicitation. The term
“Proposal” or “Offer” means a written response to provide services in response to this Solicitation. The
term “Contractor” or “Supplier” means the Proposer awarded a D-B contract as a result of this Solicitation.
3. SOLICITATION REVIEW:
Proposers must carefully review the Solicitation documents and are responsible for knowing and
understanding all terms and conditions. Unless defects, ambiguities, omissions, or errors are brought to the
District's attention by protest pursuant to REQUEST FOR CLARIFICATION OR CHANGE; SOLICITATION
PROTESTS (Section III, Paragraph 5), protests or appeals based on such defects, ambiguities, omissions or
errors received after issuance of the Notice of Intent to Award may not be favorably considered.
4. BACKGROUND:
a. The Beaverton School District encompasses approximately 57 square miles in northwestern Oregon in
Washington County. The District, located in the Portland, Oregon metro area, is the third largest School
District in Oregon.
b. The Beaverton School District has approximately 4,700 employees. The District is responsible for
educating approximately 41,000 students in kindergarten through grade 12 at thirty-four (34)
Elementary Schools, eight (8) Middle Schools, six (6) High Schools, five (5) Options Schools, and nineteen
(19) Options Programs.
5. SCOPE OF WORK:
Highland Park Middle School HVAC upgrades and Whitford Middle School HVAC upgrades and roof
replacement.
6. CONTRACT:
The successful Proposer, selected by the District, will receive an AIA A133 Owner Construction Manager as
Constructor Agreement (modified) with AIA A201 General Conditions (modified). A sample is enclosed
herein (see Attachments). The provisions of the sample AIA A133 Owner Construction Manager as
Contractor Agreement and AIA A201 General Conditions are in addition to the requirements set forth in this
Solicitation.
a. Proposers are advised to thoroughly review and familiarize themselves with the standard contract.
Certain contract terms reflect state statute and may not be altered.
b. The Contractor will be expected to sign a contract including all standard terms and conditions contained
in the sample contract.
c. Personnel substitution – if the Contractor must substitute personnel included in the original Proposal,
they shall obtain written District approval of substituted personnel, prior to substitution.
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SECTION I – INTRODUCTION
Solicitation No: RFP 19-0025
7. AMENDMENTS:
The District may amend a Contract without additional competition pursuant to OAR 137-049-0910.
8. DISTRICT REPRESENTATIVE:
The District Representative for the project is Chris Hansen, Project Manager.
9. SOLICITATION SCHEDULE:
The milestones for the selection process are set forth below. The dates are specific and will be followed to
the extent reasonably possible. The purpose of this schedule is for Proposer information only. Required
dates for Design, Contract period milestones, submittals and any other activities are provided elsewhere in
this Solicitation. The District reserves the right to deviate from this schedule.
Pre-proposal conference
Deadline for questions
Closing
Notice of Proposal Receipt List
Notice of Short List
Interviews
Notice of Intent to Award
July 22, 2019 at 2:00 PM
August 6, 2019 at noon
August 13, 2019
August 14, 2019
On or about August 26, 2019
Week of September 2, 2019
Week of September 9, 2019
10. CONTACT DURING SOLICITATION:
Questions must be submitted in writing via email to contracts@beaverton.k12.or.us as indicated on the
Summary page of this Solicitation. No other contact regarding this solicitation during the solicitation
process is permitted. Unauthorized contact regarding this solicitation may subject the offender’s Proposal
to rejection.
11. Additional information regarding this solicitation and certain forms for download are available on the ORPIN
website: www.orpin.oregon.gov
1. PURPOSE AND INTRODUCTION:
On July 25, 2019, the Board of Directors of the Beaverton School District approved the use of the
Construction Manager/General Contractor alternative construction contracting procedure for this project.
2. SCOPE OF WORK:
Highland Park Middle School (Highland) HVAC renovation and Whitford Middle School (Whitford) HVAC &
roof renovation.
3. PURPOSE AND INTRODUCTION:
The purpose of this solicitation is to establish a Construction Manager/General Contractor (CM/GC) contract
with the selected proposer.
4. PROJECT DESCRIPTION:
The construction budget is $6.93 million. We are looking at the possibility of occupied construction. Work
will need to begin in Spring of 2020 and through the summer into Fall 2020. The District has 100% CD
drawings and specifications for the Highland HVAC system. The Whitford full Scope of Work will be
developed with the help of the CM/GC partner. We are seeking a CM/GC partner to construct these
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RFPCMGC071119
SECTION II – STATEMENT OF WORK
Solicitation No: RFP 19-0025
improvements as seamlessly as possible. We are open to innovation with respect to the project schedule,
sequencing and construction methods.
5. PROJECT TEAM:
The Design Team has been selected and contracted for Highland:
Owner’s Representative: Chris Hansen, Beaverton School District Project Manager
Architect: Scott Miller MFIA
The design team for Whitford is in the procurement phase and should be under contract when the CM/GC is
selected.
6. PROJECT CONSIDERATIONS
The District’s facility goals and work processes will require that the District focus on the following with its
Contractor partner during design and construction of the Whitford Middle School HVAC and roof
replacement and Highland Park HVAC.
a. Collaborative work effort between the Designer(s), the District, the Contractor, and regulatory oversight
agencies leading to an effective implementation.
b. Use of the District’s internet-based e-Builder Project Management System for coordination of efforts,
approvals and expedited communication is required.
7. WORK PROCESSES
The District uses several work processes in collaborating with our design and construction firms during the
course of our projects. These work processes are documented in the form of Beaverton School District
Facilities Development Department Standard Operating Procedures (SOP). Applicable portions of these
work processes are installed in our e-Builder project management system so that the work-flow in that
system aligns with our SOP. While the need for brevity in this solicitation does not allow replication of our
entire SOP’s in this document, the following key work processes are listed and summarized because we
believe that it is important that all Proposer(s) understand that they will need to actively implement and
adhere to them during the design services to the District:
a. Design Review Process. Design reviews (DRM) will be conducted in a formalized manner with all
reviewers receiving their respective review documents on the same date and with the same review
completion deadline. DRM’s will occur at SD, DD, and 100% CD level documents. These will be an
opportunity for all stakeholders to provide input.
b. Weekly Coordination Meetings. We will discuss: Safety issues, schedule, open issues, cost events,
future coordination, and any other issues requiring attention.
8. DESCRIPTION OF SERVICES:
The CM/GC firm will coordinate and manage the design and construction process as a member of the team
with the Owner, Architect, and other project consultants. The selected CM/GC firm must be skilled in
developing schedules, preparing construction estimates, performing value engineering, analyzing alternative
designs, studying labor conditions, understanding construction methods and techniques, and coordinating
and communicating the activities of the Team throughout the design and construction phases to all
members of the construction team. In addition, the CM/GC firm must be familiar with the local labor and
subcontracting market and be capable of working with subcontractors to generate viable pricing
alternatives.
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RFPCMGC071119

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