RFP #15-19 - Heidelberg Printing Press Parts and Printing Supplies

Agency: North East Independent School District
State: Texas
Type of Government: State & Local
Caegory:
  • T - Photographic, Mapping, Printing, and Publications Services
Posted Date: Sep 13, 2018
Due Date: Sep 17, 2018
Solicitation No: RFP #15-19
Bid Source: Please Login to View Page
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RFP #15-19 - Heidelberg Printing Press Parts and Printing Supplies

Opening Date: Monday, September 17, 2018 at 10:30 am

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NORTH EAST INDEPENDENT SCHOOL DISTRICT
8961 Tesoro Drive
San Antonio, TX 78217
Request for Proposals will be received in the Office of the Executive Director of Procurement & eCommerce for Heidelberg
Printing Press Parts and Printing Supplies per proposal specifications and conditions on or before 10:30 a.m. Central
Standard Time on Wednesday, August 29, 2018 without exception. Proposals received after the specified time will not
be considered. All interested parties are invited to be present for the RFP receipt in the Office of the Executive Director of
Procurement & eCommerce, RICHARD A. MIDDLETON EDUCATION CENTER, 8961 TESORO DRIVE, SUITE 317, SAN
ANTONIO, TX 78217.
North East Independent School District or its designee reserves the right to reject any and/or all proposals, to make awards
that are the best value to the District and to waive all formalities and irregularities in bidding.
North East Independent School District participates in interlocal agreements with Judson ISD, Northside ISD, and San
Antonio ISD. Awarded vendors agree to extend proposal pricing to Judson ISD, Northside ISD and San Antonio ISD. North
East ISD does not guarantee the use of this proposal; use will be at the discretion of Judson, Northside and San Antonio
ISD’s. Any contract resulting from this agreement is strictly between the individual districts and the proposer.
Please mail or deliver to:
David Bohannon, Executive Director of Procurement & eCommerce
North East Independent School District
8961 Tesoro Drive, Suite 317
San Antonio, Texas 78217
North East Independent School District uses Raptor to process people entering the building at the above
mentioned address. A valid state issued identification card, driver license or military identification is required.
Allow ten to twenty minutes for this process.
NEISD DOES NOT ACCEPT ELECTRONIC SUBMISSIONS OR FAX BIDS.
Please place the completed RFP and one copy in a sealed envelope with vendor name and RFP number on the outside of
the envelope. Original and copy should be marked as such.
RFP #15-19
All bids submitted must be received and time-stamped in the Department of Procurement & eCommerce prior to the deadline
specified as the bid opening time and date. North East ISD shall not be held liable for late submissions.
NOTE: FAILURE TO RESPOND TO THIS RFP WILL REMOVE YOUR NAME FROM OUR BID MAILING LIST
DATABASE FOR THIS PARTICULAR ITEM. IF YOU CANNOT BID ON THIS ITEM AT THIS TIME AND WOULD LIKE
TO REMAIN ON THE BID MAILING LIST DATABASE, PLEASE SUBMIT A "NO BID" ON THE RFP FORM AND
RETURN IT TO US.
Company Name _____________________________________ RFP #15-19 Heidelberg Printing Press Parts and Printing
Supplies
Page 1 of 16
NORTH EAST INDEPENDENT SCHOOL DISTRICT
8961 Tesoro Drive
San Antonio, TX 78217
RFP #15-19 HEIDELBERG PRESS PARTS AND PRINTING SUPPLIES
North East Independent School District is requesting proposals for HEIDELBERG PRESS PARTS AND PRINTING
SUPPLIES per the following specifications and conditions. This is not an order, it is a Request for Proposal. NEISD does
not guarantee any purchase quantities or dollar amounts. Purchases will be made on an as needed basis.
1. There is one section to this proposal. Section I is for benchmark/catalog pricing (see Schedule A for
additional information). Completion of Section I – Catalog Pricing will ensure proposer is approved to solicit
quotes for the purchase of items from District campuses and departments. A manufacturer’s price increase
may occur only once a year in conjunction with the anniversary award date and will only be recognized when
proof of change has been received in the Office of Procurement thirty (30) days prior to change taking effect.
A benchmark/catalog price increase will not change the bid discount or mark-up percent. Catalog discounts
will remain firm for the life of the contract.
2. NEISD reserves the right to waive or take exception to any part of these specifications when in the best
interest NEISD.
3. NEISD reserves the right to waive any irregularities or formalities in this proposal.
4. NEISD reserves the right to reject any or all proposals.
5. NEISD reserves the right to determine equals.
6. NEISD reserves the right to make awards that are the most advantageous to the district.
7. This bid may be awarded to multiple vendors.
8. It is not the policy of the North East Independent School District to purchase on the basis of low proposals
alone. Quality and suitability to purpose being controlling factors, it is understood that the purchaser reserves
the right to arrive at such by whatever means may be determined. The following criteria shall be used to
evaluate each proposal:
EVALUATION CRITERIA
(1) the purchase price
(2) the reputation of the vendor and of the vendor’s goods and services
(3) the quality of the vendor’s goods or services
(4) the extent to which the goods or services meet the District’s needs
(5) the vendor’s past relationship with the District
(6) the impact on the ability of the district to comply with laws and rules relating to historically underutilized
businesses
(7) the total long-term cost to the district to acquire the vendor’s goods and services
(8) for a contract for goods and services, other than goods and services related to telecommunications and
information services, building construction and maintenance, or instructional materials, whether the
vendor or the vendor's ultimate parent company or majority owner:
(a) has its principal place of business in this state; or
(b) employs at least 500 persons in this state; and
(9) any other relevant factor specifically listed in the request for bids or proposals
9. After RFP results have been evaluated and upon approval by the Board of Trustees, if required, awarded
vendors will be notified in writing of award. Contracts for purchases will be put into effect by means of
purchase orders issued by the Executive Director of Procurement & eCommerce.
10. All prices and quotes should be itemized to include all costs. Prices must include any and all delivery
charges. Delivery shall be F.O.B. Destination, Freight Prepaid.
11. All packing lists, invoices shall, etc., shall reference the district’s purchase order number.
12. All material(s) should be delivered within fourteen (14) days after receipt of purchase order.
Arrangements must be made with the ordering campus/department should additional time be needed. Should
the awarded vendor be unable to deliver material(s), NEISD reserves the right to purchase materials from
another vendor and invoice the awarded vendor the difference between the bid and purchase price.
13. Payment terms will be net thirty (30) days after acceptance of delivery or signed receipt or correct
invoice, whichever comes later.
Company Name _____________________________________ RFP #15-19 Heidelberg Printing Press Parts and Printing
Supplies
Page 2 of 16
CONFLICT OF INTEREST DISCLOSURE
A Conflict of Interest Disclosure is included and should be signed and returned with proposal. The governing body of a
local governmental entity may, at its discretion, declare a contract void if the governing body determines that a vendor failed
to file a conflict of interest questionnaire required by Section 176.006. Failure to submit a completed and signed Conflict of
Interest Disclosure may result in the disqualification of the proposal.
PUBLIC INFORMATION REQUESTS
North East ISD is a political subdivision of the State of Texas, and as such all information and documentation in its
possession, custody or control is subject to the requirements of the Texas Public Information Act set forth in Chapter 552
of the Texas Government Code. You understand that by submitting this bid, to include all supporting documentation, it is
in the possession of the District. Therefore, North East ISD must and will provide all procurement and bid submittal
information to any third-party that submits a Public Information Act request for the documents, with the exception of vendor
financial statements.
OPTION TO EXTEND CONTRACT
The NEISD reserves the right to extend this contract for (4) four additional one-year contracts. If the option to renew is
exercised, the contract will continue under the same terms and conditions.
NON-APPROPRIATION OF FUNDS
In the event funds are not appropriated by the NEISD’s governing body in any fiscal period for payments due under this
contract, then the Executive Director of Procurement & eCommerce, or designee, will immediately notify the successful
proposer(s), or their designee(s), of such occurrence and this contract will terminate on the last day of the fiscal period for
which appropriations were received without penalty or expense to NEISD of any kind whatsoever, except as to the portions
of the contract or other payments herein agreed upon for which funds will have been appropriated and budgeted or are
otherwise available.
UNIFORM COMMERCIAL CODE
This contract shall be governed in accordance with the rights and remedies set forth in the Uniform Commercial Code as
adopted by the State of Texas.
TERMINATION CLAUSE
NEISD reserves the right to terminate this contract including, but not limited to, non-performance with thirty (30) days written
notice.
RIGHT TO REJECT
North East Independent School District of San Antonio, Texas, reserves the right to reject any and all proposals submitted
and to request additional information from all proposers. The contract award will be made to the company who, based on
the evaluation of all responses, applying all selection criteria and oral interviews, if necessary, is determined to be the best
qualified.
WAIVER
No claim or right arising out of a breach of this contract can be discharged in whole or in part by a waive or renunciation of
the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved
party.
VENUE
Both parties agree that venue for any litigation arising from this contract shall lie in San Antonio, Bexar County, Texas.
TEXAS GOVERNMENT CODE CHAPTER 2270 VERIFICATION FORM
In the 2017 session the Texas Legislature adopted House Bill 89, effective September 1st 2017, which added section 2270
to the Texas Government Code. The state law requires governmental entities to receive written verification from any
company they seek to enter into a contract with for goods or services stating that the company:
1. does not boycott Israel; and
2. will not boycott Israel during the term of the contract.
The attached verification form must be completed and returned with your proposal to the office
Company Name _____________________________________ RFP #15-19 Heidelberg Printing Press Parts and Printing
Supplies
Page 3 of 16
CERTIFICATE OF INTERESTED PARTIES (HB 1295 FORM)
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law
states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the
business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the
business entity submits the signed contract to the governmental entity or state agency. More information is located at the
following site: https://www.ethics.state.tx.us/tec/1295-Info.htm
A business entity must use the on-line application to enter the required information on Form 1295 and print a copy of the
completed form, which will include a unique certificate number. An authorized agent of the business entity must sign the
printed copy of the form. The completed Form 1295 with the certification of filing number must be filed with the
governmental body or state agency with which the business entity is entering into the contract. The on-line application
may be obtained at the following site: https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
Vendor must include signed HB 1295 Form in this proposal submission.
Company Name _____________________________________ RFP #15-19 Heidelberg Printing Press Parts and Printing
Supplies
Page 4 of 16
SCHEDULE A
BENCHMARK/CATALOG PRICING
Benchmark/catalog pricing is a pricing structure that uses verifiable prices as a starting point for establishing the final cost
of a product. A benchmark/catalog price can be established in various ways. Listed below are examples of
benchmark/catalog pricing.
A. Manufacturer's catalogs/price sheets
B. Company catalogs/price sheets
C. Store catalog/price sheet
D. Shelf pricing
Catalogs and price sheets may be bid different ways. Listed below are several methods of bidding a benchmark/catalog
bid.
NET PRICING
In this method markups or discounts are already calculated into the catalog/price sheet, and the vendor should bid their
catalog/price sheet using a discount of net or 0% as the basis for the bid. The price quoted is the final unit price.
DISCOUNT PRICING
For discount pricing the catalog/price sheet does not include any vendor markups or discounts. In this instance a
percentage markup or discount from the catalog/price sheet is bid, and it is the customer's responsibility to calculate the
final price for each item purchased.
SHELF PRICING
If a vendor does not offer, or have access to, a catalog or price sheet, a bid using Shelf Pricing is acceptable by North
East ISD. For shelf pricing a vendor can bid a discount from the shelf price or bid the shelf price.
Example:
BENCHMARK DESCRIPTION, CATALOG,
OR WEBSITE:
% DISCOUNT or % MARK-UP
__Custom net pricing / website / catalog__
_____0____%
___0____%
If your company offers no discount from catalog pricing, please respond with 0% on your bid.
Company Name _____________________________________ RFP #15-19 Heidelberg Printing Press Parts and Printing
Supplies
Page 5 of 16

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