RFP01-20, Ground-Mounted Solar Photovoltaic Systems on City-Owned Parcels

Agency: City of Concord
State: New Hampshire
Type of Government: State & Local
NAICS Category:
  • 221114 - Solar Electric Power Generation
  • 237130 - Power and Communication Line and Related Structures Construction
  • 238210 - Electrical Contractors and Other Wiring Installation Contractors
Posted Date: Aug 9, 2019
Due Date: Oct 3, 2019
Solicitation No: RFP01-20
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: RFP01-20
Bid Title: RFP01-20, Ground-Mounted Solar Photovoltaic Systems on City-Owned Parcels
Category: Contractor Services
Status: Open

Description:
The City of Concord, NH wishes to engage the services of a qualified private firm for ground-mounted solar photovoltaic systems on City-owned parcels.
Deliver bids to: Purchasing Office
Attn: Tina Waterman
311 North State Street
Concord, NH 03301



Publication Date/Time:
8/9/2019 12:00 AM
Closing Date/Time:
10/3/2019 2:00 PM
Pre-bid Meeting:
Mandatory 9/4/19 @ 1PM
Contact Person:
Tina Waterman
Purchasing Manager
twaterman@concordnh.gov
603-230-3664
Fee:
No charge for bid documents.
Special Requirements:
Required Bonds:
Bid Bond: NONE
Payment Bond: 100% of contract price
Performance Bond: 100% of contract price
Miscellaneous:
Mandatory Pre-Bid Meeting Location:
September 4, 2019 at 1:00 pm at the City's
Hall Street Wastewater Facility
125 Hall Street
Concord, NH 03301.
Related Documents:

Attachment Preview

RFP 01-20
City of Concord, New Hampshire
Purchasing Division
GROUND-MOUNTED SOLAR PHOTOVOLTAIC SYSTEMS ON CITY-OWNED
PARCELS
Prepared for, and in coordination with the
FINANCE, COMMUNITY DEVELOPMENT AND GENERAL SERVICES DEPARTMENTS
Procurement Contact:
Name: Ms. Tina M. Waterman
Title: Purchasing Manager
Procurement Facilitator:
Name: Ms. Beth Greenblatt
Title: City’s Agent
Mandatory Pre-Proposal Conference Date/Time: September 4, 2019 at 1:00 PM
Location: Hall Street Wastewater Facility, 125 Hall Street, Concord, New Hampshire 03301
Proposal Due Date/Time: October 3, 2019 Not Later Than 2:00 PM
City of Concord Combined Operations & Maintenance Facility
311 North State Street, Concord, NH 03301
City of Concord
Page 1 of 124
TABLE OF CONTENTS
ARTICLE 1. PROPOSAL REQUIREMENTS ................................................................................. 4
1.1 PROPOSAL PROCESS ................................................................................................................. 4
1.2 GENERAL PROPOSAL INSTRUCTIONS .................................................................................. 6
1.3 PREPARATION OF PROPOSALS ............................................................................................... 9
1.4 ALTERNATIVE PROPOSALS..................................................................................................... 9
1.5 CONTRACT DOCUMENTS......................................................................................................... 9
1.6 FORM OF RESPONSE.................................................................................................................. 9
1.7 QUALIFICATIONS & EXPERIENCE ....................................................................................... 10
1.8 PROPOSED SOLAR PV SYSTEMS FOR THE PREMISES...................................................... 13
1.9 PROTESTS .................................................................................................................................. 16
1.10 RESERVATION OF RIGHTS ..................................................................................................... 17
ARTICLE 2. GENERAL SCOPE OF WORK................................................................................ 17
2.1 DESCRIPTION OF WORK ......................................................................................................... 17
2.2 GROUP NET METERING .......................................................................................................... 19
2.3 RESPONDENT’S RESPONSIBILITIES .................................................................................... 20
ARTICLE 3. PROPOSAL PRICING .............................................................................................. 21
3.1 GENERAL ................................................................................................................................... 21
3.2 PROJECT INFORMATION ........................................................................................................ 22
3.3 FINANCIAL OFFER ................................................................................................................... 22
ARTICLE 4. PROPOSAL EVALUATION RELATED SECTIONS ........................................... 23
4.1 AWARD OF CONTRACT .......................................................................................................... 23
4.2 EVALUATION PROCESS.......................................................................................................... 23
4.3 EVALUATION CRITERIA......................................................................................................... 24
ARTICLE 5. CONTRACT OBLIGATIONS .................................................................................. 27
5.1 GUARANTEE PROVISIONS ..................................................................................................... 27
5.2 ADDITIONAL OBLIGATIONS ................................................................................................. 28
ARTICLE 6. CONTRACT REQUIREMENTS.............................................................................. 29
6.1 CONTRACT ................................................................................................................................ 29
6.2 NOTICE OF AWARD ................................................................................................................. 30
6.3 CANCELLATION OF AWARD ................................................................................................. 30
6.4 EXECUTION OF CONTRACT................................................................................................... 30
6.5 APPROVAL OF CONTRACT .................................................................................................... 30
6.6 FAILURE TO EXECUTE CONTRACT ..................................................................................... 30
6.7 CONTRACT BONDS .................................................................................................................. 31
6.8 NON-RESIDENT RESPONDENTS ........................................................................................... 31
6.9 NOTICE TO PROCEED .............................................................................................................. 31
6.10 CONTRACT TERMS .................................................................................................................. 32
EXHIBIT A: PROPOSAL DOCUMENTS...................................................................................... 39
EXHIBIT A.1 - W-9 FORM ...................................................................................................................... 40
EXHIBIT A.2 - NON-COLLUSIVE AFFIDAVIT ................................................................................... 41
EXHIBIT A.3 - PROPOSAL SUBMISSION CHECKLIST ..................................................................... 42
EXHIBIT A.4 - PROPOSAL PRICING WORKBOOK............................................................................ 43
City of Concord
Page 2 of 124
EXHIBIT B:
CONTRACT DOCUMENTS..................................................................................... 44
EXHIBIT B.1 - NOTICE OF AWARD ..................................................................................................... 45
EXHIBIT B.2 - SOLAR POWER PURCHASE AGREEMENT (SPPA) ................................................. 46
SOLAR POWER PURCHASE AGREEMENT ..................................................................................... 47
LEASE AGREEMENT........................................................................................................................... 86
PILOT AGREEMENT ......................................................................................................................... 107
EXHIBIT B.3 - PAYMENT BOND ........................................................................................................ 115
EXHIBIT B.4 - PERFORMANCE BOND.............................................................................................. 117
EXHIBIT B.5 - NOTICE TO PROCEED................................................................................................ 119
EXHIBIT C: DESCRIPTION OF PREMISES............................................................................. 120
1.1 PREMISES DESCRIPTION ...................................................................................................... 120
1.2 SITE CONDITIONS .................................................................................................................. 120
1.3 CITY SUPPORT ........................................................................................................................ 120
1.4 CAPPED LANDFILL – OLD TURNPIKE ROAD, CONCORD, NH....................................... 121
1.5 WASTEWATER TREATMENT FACILITY – 125 HALL STREET, CONCORD, NH .......... 122
1.6 WATER TREATMENT PLANT – 53 HUTCHINS STREET, CONCORD, NH...................... 123
1.7 UNITIL PRE APPLICATION REPORTS ................................................................................. 124
City of Concord
Page 3 of 124
ARTICLE 1. PROPOSAL REQUIREMENTS
1.1 PROPOSAL PROCESS
PURCHASING DIVISION
311 NORTH STATESTREET
CONCORD, NH 03301
(603) 230-3664 FAX: (603)230-3656
WWW.CONCORDNH.GOV/PURCHASING
REQUEST FOR PROPOSALS (RFP)
The City of Concord, New Hampshire (City) is seeking a proposal from Solar Energy Developers
(Respondents) to lease land at City-owned parcels (Premises), described below, and to install, own,
operate, maintain and furnish the City with electricity from solar photovoltaic energy systems (Solar
PV Systems) at the City-owned parcels under a Solar Power Purchase Agreement (SPPA), which:
(1) has a total peak generating capacity greater than 100 kilowatts (kW) up to and including one (1)
megawatt (MW) for an initial term not to exceed twenty (20) years; or (2) dependent on pending
legislation described below, which has a maximum rated capacity of less than five (5) megawatts
for an initial term not to exceed twenty (20) years.
Separate sealed proposals must be contained in a single envelope or package clearly labeled “RFP
01-20, Ground-Mounted Solar Photovoltaic Systems on City-Owned Parcels
will be received by The Purchasing Division located at the following address:
Combined Operations & Maintenance Facility
311 North State Street, Concord, NH 03301
until 2:00 PM, (Standard Time-Daylight Savings Time) October 3, 2019 - “Proposal Due Date.”
a) Requests for proposals may be issued only by the Purchasing Manager, or her designee, to
authorized firms, and are not transferable unless authorized by the Purchasing Manager.
b) A complete copy of RFP 01-20 is available at no charge in PDF format on the City’s website
at www.concordnh.gov/purchasing.
c) All proposals must be written in ink or typed. If there is any correction with whiteout, the
person signing the proposal must initial the correction. It is the Respondents’ responsibility
to see that its proposal is delivered within the time and at the place prescribed. The City will
open no proposals until after the due date.
City of Concord
Page 4 of 124
d) After the Mandatory Pre-Proposal Conference, the RFP and all supporting documents and
addenda will be made available to individuals attending the Mandatory Pre-Proposal
Conference through a City Solar PV Systems File Transfer Protocol (FTP) site. Interested
parties participating in the Mandatory Pre-Proposal Conference will be given access to the
City Solar PV Systems FTP site. It is the Respondents’ responsibility to check prior to the
due date for any addenda issued as a result of questions or changes needed in this RFP.
e) Failure to submit all information as detailed on the Proposal Submission Checklist and/or
submission of an incomplete proposal are sufficient reasons to declare a proposal as non-
responsive and subject to disqualification.
f) This RFP 01-20 is advertised, at the City’s discretion, in various publications and is posted
publicly as detailed below:
Name
City of
Concord,
NH
Associated
General
Contractors
Construction
Summary of
NH
Bid Ocean
Dodge Data
& Analytics
New
England
Construction
News - CDC
News
Advertising
Medium
Posted on
City Website
and in City
Hall Lobby
Bid House
Bid House
Bid House
Bid House
Bid House
Address
Phone/Fax
41 Green Street, 603.230-3664
Concord NH 603.230.3656(fax)
033301
48 Grandview 603.225.2701
Drive, Bow NH 603.226.3859(fax)
03304
734 Chestnut St, 603.627.8856
Manchester NH 603.627.4524(fax)
03104
PO Box 40445, 866.347.9657
Grand Junction, 877.356.9704(fax)
CO 81501
300 American 607-898-2053
Metro Blvd. Suite
185
Hamilton, NJ
08619
100 Radnor Rd S- 1.800.652.0008
102, State
1.888.285.3393(fax)
College, PA
16801
Email and Web Address
twaterman@concordnh.gov
www.concordnh.gov/purchasing
plansroom@agcnh.org
www.agcnh.org
info@constructionsummary.com
www.constructionsummry.com
Bids@bidocean.com
www.bidocean.com
dodge.bidding@construction.com
www.construction.com
plans@cdcnews.com
www.cdcnews.com
CITY OF CONCORD, NEW HAMPSHIRE
Tina M. Waterman, Purchasing Manager
City of Concord
Page 5 of 124

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