TITLE: Graphic Design Services
Questions concerning this solicitation may be received by the Purchasing Division directed to
firstname.lastname@example.org no later than 12:00 p.m. 7 days prior to bid opening. Questions received, if any,
will be posted on the Internet as an addendum to this solicitation. It is the responsibility of all
interested parties to download this information.
SURETY REQUIRED: No
PERFORMANCE/PAYMENT BOND REQUIRED: No
SEALED PROPOSALS ARE DUE IN THE PURCHASING DEPARTMENT, GROTON TOWN HALL,
45 FORT HILL ROAD, GROTON, CT 06340 NO LATER THAN 2:30 P.M. ON June 12, 2023
Town of Groton
GENERAL TERMS AND CONDITIONS
TABLE OF CONTENTS
WITHDRAWAL OF BIDS
BID BONDS, CERTIFIED CHECKS OR CASHIER'S CHECKS
ACCEPTANCE OR REJECTION OF BIDS
EXCEPTIONS TO SPECIFICATIONS
MATERIALS AND EQUIPMENT
BASIS FOR SELECTION OF VENDOR
AVAILABILITY OF FUNDS
BID ALTERATIONS/SIDETRACK AGREEMENTS
Town of Groton
1. GENERAL INFORMATION
It is the intent of this “Request for Proposal" to establish a vendor to provide the Parks and Recreation
Department with Graphic Design Services for their program brochure. The prospective bidder must
complete the cost proposal and company information sheet, but need not return the entire Invitation to Bid.
The bidder is not to include any taxes from which the Town is exempted by law. The Town will complete
any tax exemption forms that the successful vendor may require if such forms are within the Town's legal
2. BID SUBMISSION
The proposal shall be submitted to the Office of the Purchasing Agent no later than 2:30 P.M. on June 12,
2023 at which time they will be publicly opened and read aloud. Bids received after that date and time will
not be considered by the Town of Groton. Bids must be submitted on the blank forms furnished, and should
be in a sealed envelope, addressed to the Office of the Purchasing Agent, marked public bid “RFP 23-29
Graphic Design Services”. PLEASE PROVIDE INFORMATION AND PRICING AS REQUESTED IN THE
BID SPECIFICATIONS/SCOPE OF WORK. The Town of Groton Purchasing Division shall receipt stamp
each bid received. The date of the stamp shall prevail over any postmark date. The Town of Groton assumes
no liability for any postal service delays. Sealed bids should be delivered no later than 2:30 P.M. June 12,
2023 to the Town of Groton, Purchasing Department, 45 Fort Hill Rd., Groton, CT 06340.
3. WITHDRAWAL OF BIDS
No bidder may withdraw their bid for a period of 90 days after the actual date of the bid opening, during
which time prices will be firm. Bids may be withdrawn by written authorization only and only if withdrawal
request is received one (1) day or more prior to the bid opening. The proposed prices in this bid shall hold
through each delivery date indicated.
Costs for the preparation of this proposal are to be borne entirely by the bidders. They shall not in any way
be charged to the Town of Groton. All submissions become the property of the Town of Groton to use as
required to meet the objectives of this bid.
4. BID BONDS, CERTIFIED CHECKS OR CASHIER'S CHECKS (SEE BID FORM)
When required each bid shall be accompanied by a bid bond signed by a surety company authorized to do
business in Connecticut or by a cashier's check or certified check made payable to the Town of Groton.
The amount of the bid deposit will be 5% of the total base bid unless otherwise specified.
Bond amount required: 0%
5. PERFORMANCE BOND
If required by the bid specifications, the successful bidder may be required to provide a performance bond.
The performance bond shall be made out in favor of the Town of Groton. The performance bond shall be
required as security by the successful bidder for faithful performance of his contract. This performance bond
shall be required within ten (10) days of the award notification. The performance bond must be written by a
surety company licensed to conduct business in the State of Connecticut. The successful bidder, upon