RFP 21-1819 - FURNITURE PACKAGE - GREAT BRIDGE PRIMARY SCHOOL

Agency: Chesapeake Public School
State: Virginia
Type of Government: State & Local
Caegory:
  • 71 - Furniture
Posted Date: Dec 5, 2018
Due Date: Jan 23, 2019
Solicitation No: RFP 21-1819
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RFP 21-1819 ? FURNITURE PACKAGE ? GREAT BRIDGE PRIMARY SCHOOL

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December 5, 2018
CHESAPEAKE PUBLIC SCHOOLS
Purchasing Department
School Administration Building
312 Cedar Road
Chesapeake, Virginia 23322
To All Interested Parties:
Please find attached hereto our Request for Proposal #21-1819 – FURNITURE PACKAGE - GREAT BRIDGE
PRIMARY SCHOOL. Please read carefully the information contained herein.
You are requested to submit 1 original (clearly identified as “ORIGINAL”), 10 copies of your response
and one digital copy (CD ROM or Flash drive) no later than 4:00 PM Eastern Standard Time (EST),
January 23, 2019 to Amy P. George, CPPB, Buyer, Chesapeake Public Schools, School Administration Building,
312 Cedar Road, Chesapeake, Virginia 23322.
All questions regarding this request for proposal must be submitted in writing by 4:00 PM, December 19, 2018.
Questions may be submitted via E-mail (amy.george@cpschools.com) or fax (757-547-0279). All correspondence
must have ATTENTION: Amy P. George, Buyer and Re: RFP #21-1819 – FURNITURE PACKAGE -
GREAT BRIDGE PRIMARY SCHOOL on the cover page to ensure receipt. All questions requiring clarification
to the specifications will be answered to the extent possible in the form of addenda. The addenda will be published
on DemandStar (www.demandstar.com) and the Division’s website (www.cpschools.com). Any oral responses are
not official. Receipt of addenda must be acknowledged on the letter of transmittal.
An envelope template (ATTACHMENT C) has been provided for your use to be affixed to the outside of the
envelope of your company’s RFP response. Failure to utilize the envelope template may result in your proposal not
being received and recorded in a timely manner, which may result in your proposal not being considered.
Sincerely,
Amy P. George, CPPB
Buyer
The Chesapeake Public School System is an equal educational opportunity school system. The School Board of the City of Chesapeake also adheres to the
principles of equal opportunity in employment and, therefore, prohibits discrimination in terms and conditions of employment on the basis of race, sex,
national origin, color, religion, age, or disability.
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CHESAPEAKE PUBLIC SCHOOLS
~ Contractor MUST complete and return this form with proposal response. ~
LETTER OF TRANSMITTAL
EQUIPMENT AND SUPPLIES / CONTRACTED SERVICES
***THIS FORM MUST BE SIGNED BELOW AND RETURNED IN THE PROPOSAL TO BE CONSIDERED A VALID OFFER***
Issue Date: December 5, 2018
PROPOSAL No.
21-1819
Title:
FURNITURE PACKAGE - GREAT
BRIDGE PRIMARY SCHOOL
Commodity Code(s): 410-00, 420-00, 425-00
Issued By: Amy P. George, Buyer
Using Department: New Construction
Chesapeake Public Schools
Purchasing Department
Closing Date:
January 23, 2019
312 Cedar Road
Chesapeake, Virginia 23322
Closing Time:
4:00 PM, EST
(Phone) 757-547-0265
Amy.George@cpschools.com
Proposals shall be mailed or delivered to the Purchasing Department address listed above.
Sealed proposals will be received until 4:00 PM, January 23, 2019 for furnishing equipment/services described herein. If
necessary, an addendum will be posted on DemandStar (www.demandstar.com) as well as the Chesapeake Public Schools’
website (www.cpschools.com).
In compliance with this request for proposals and to all the conditions imposed therein and hereby incorporated by reference,
the undersigned offers, and agrees to furnish services requested in the solicitation. I hereby certify that the information
supplied herein is correct and that neither the firm nor any person(s) connected with the firm as a principal or officer, to my
knowledge, is not debarred or otherwise declared ineligible by any agency of the federal, state and/or local government, the
Commonwealth of Virginia, or any locality in the State of Virginia, from contracting to provide the goods and/or services
requested herein, nor is it an agent of any person or entity that is currently so debarred.
THIS SECTION MUST BE COMPLETED AND SIGNED BY AN AUTHORIZED REPRESENTATIVE OF YOUR FIRM.
Name and Address of Contractor:
_____________________________________________________
(Contractor Name)
Date:
_______________
___________________________________________
(Street Address)
Signature:
(Please sign in ink)
________
___________________________________________
(City)
Name:
(Please print signer’s name)
________
_________________________________________________
(State)
(Zip Code)
Title:
________
Phone:
Fax:
_
FEI #: _____________________________________
E-Mail Address:
______________________________________
DUNS #:
Contractor Website:
________
Acknowledge receipt of Addendum #1 _____ #2 _____ #3 _____ #4 _____ #5 _____
(Initial above for each addendum received)
*Failure to sign this Letter of Transmittal will result in the proposal being declared non-responsive.
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CONTRACTOR’S AUTHORIZATION TO TRANSACT BUSINESS IN THE COMMONWEALTH
PLEASE COMPLETE AND RETURN WITH RESPONSE
To the extent the Contractor is organized as a stock or non-stock corporation, limited liability company, business trust, or limited
partnership or registered as a registered limited liability partnership; such entity shall be authorized to transact business in the
Commonwealth as a domestic or foreign business entity by the State Corporation Commission. Any such business entity shall
not allow its existence to lapse or its certificate of authority or registration to transact business in the Commonwealth to be
revoked or cancelled at any time during the term of this contract. The Owner may void any contract with a business entity if the
business entity fails to remain in compliance with the provisions of Virginia Code Section 2.2-4311.2.
Any bidder or Contractor organized or authorized to transact business in the Commonwealth pursuant to Title 13.1 or Title 50
shall include in its bid or proposal the identification number issued to it by the State Corporation Commission. Any bidder or
Contractor that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title
13.1 or Title 50 or as otherwise required by law shall include in its bid or proposal a statement describing why the bidder or
Contractor is not required to be so authorized.
State Corporation Commission Identification No.: _____________________________________________________________
or
Describe why the bidder or offeror is not required to be authorized by the State Corporation Commission:
______________________________________________________________________________________________________
______________________________________________________________________________________________________
______________________________________________________________________________________________________
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TABLE OF CONTENTS
Part 1: Project Background........................................................................................................................ 5-6
Part 2: General Terms and Conditions .....................................................................................................7-19
Part 3: Special Terms and Conditions.................................................................................................... 20-23
Part 4: Specifications............................................................................................................................. 24-33
Part 5: Proposal Preparation and Submission Requirements................................................................ 34-37
Part 6: Evaluation Criteria and Award....................................................................................................... 38
Attachment A - Certificate of Compliance.................................................................................................39
Attachment B - Certificate of Compliance with Immigration Laws and Regulations..........................40-41
Attachment C - Envelope Template.......................................................................................................... 42
Attachment D - Claim of Business Confidentiality.............................................................................. .... 43
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PART 1 – PROJECT BACKGROUND
1.1 INTRODUCTION
Based on enrollment, Chesapeake Public Schools (hereafter referred to as “the Division”) is the
seventh largest school district in Virginia. With approximately 40,000 students and a total of 54
schools, centers, and support buildings, the Division is committed to providing excellence in
education for the children of Chesapeake.
Through this Request for Proposal (RFP), the Division is seeking to identify a firm (hereafter
referred to as “Contractor”) who can most fully meet the needs of the Division as specified in this
document.
1.2 SCOPE OF SERVICES
The Division wishes to hire a Contractor to provide a full furniture package for the new Great
Bridge Primary School that is scheduled to open in the fall of 2019. The new Great Bridge
Primary School will contain a total of 90,808 square feet, providing spaces for students in grades
PK - 2. The Contractor shall provide the design work, space planning, project management
services and all labor and support to furnish, deliver, assemble and install the complete furniture
package in line with 21st century classroom design concepts from design to final punch out and
warranty administration.
1.3 GUIDELINES
By virtue of submitting a proposal, interested parties are acknowledging:
A. Contractors are responsible for complying with all Federal, State and local construction
and environmental regulations, requirements, best management practices and standard
operation procedures. The Division assumes no responsibility for the Contractor’s failure
to perform or follow those applicable rules and regulations, and any resulting fines,
penalties, etc., associated with failing to follow them.
B. The Division reserves the right to reject any or all proposals if it determines that proposals
are not responsive to the RFP or if the proposals themselves are judged not to be in the best
interests of the Division. It also reserves the right to meet with Contractors at any time to
gather additional information. Furthermore, the Division reserves the right to delete or add
services up until the final contract signing.
C. All Contractors submitting proposals agree that their pricing is valid for a minimum of one
hundred eighty (180) days after proposal submission to the Division.
D. Contractor/installation team must be located within one hundred fifty (150) driving miles
of project location to provide proximity for support and maintenance to the installation
location before and after delivery of the product.
E. All Contractors hereby certify that they have carefully examined all of the documents for
the project, have carefully and thoroughly reviewed this RFP, and understand the nature
and scope of the work to be done; and that their submittal is based upon the terms,
specifications, requirements, and conditions of the RFP.
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