RFP 04-23 Fuel Station and Underground Storage Tanks Replacement Project
| Agency: | City of Concord |
|---|---|
| State: | New Hampshire |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Nov 9, 2022 |
| Due Date: | Dec 9, 2022 |
| Solicitation No: | RFP 04-23 Fuel Station and Underground Storage Tanks Replacement Project |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Title: |
RFP 04-23 Fuel Station and Underground Storage Tanks Replacement Project
|
| Category: | Contractor Services |
| Status: | Open |
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Attachment Preview
RFP 04-23
City of Concord, New Hampshire
Purchasing Division
Fuel Station and Underground Storage Tank
Replacement Project
Procurement Contact:
Ms. Tina M. Waterman
Purchasing Manager
Procurement Facilitator:
Mr. Jay C. Burgess
Public Properties Superintendent
Consulting Engineer:
Mr. David Frothingham, PE
Wilcox and Barton Inc.
Facility ID:
#0113821
NH DES Site:
#19920431
Mandatory On-Site Pre-Proposal Conference:
17 November, 2022
9:00 AM
Proposal Due Date/Time:
9 December, 2022
2:00 PM
City of Concord
Combined Operations & Maintenance Facility
311 North State Street
Concord, NH 03301
TABLE OF CONTENTS
ARTICLE 1.
PROPOSAL REQUIREMENTS ....................................................................................................3
1.1 PROPOSAL PROCESS .................................................................................................................................................... 3
1.2 BACKGROUND ............................................................................................................................................................. 5
1.3 GENERAL PROPOSAL INSTRUCTIONS........................................................................................................................... 5
1.4 PREPARATION OF PROPOSALS .................................................................................................................................... 8
1.5 ALTERNATIVE PROPOSALS........................................................................................................................................... 8
1.6 CONTRACT DOCUMENTS............................................................................................................................................. 8
1.7 FORM OF RESPONSE.................................................................................................................................................... 8
1.8 QUALIFICATIONS & EXPERIENCE ................................................................................................................................. 9
1.9 INSURANCE ............................................................................................................................................................... 11
1.10 PROTESTS .................................................................................................................................................................. 12
1.11 RESERVATION OF RIGHTS .......................................................................................................................................... 13
ARTICLE 2.
SCOPE OF SERVICES ..............................................................................................................14
2.1 PURPOSE ................................................................................................................................................................... 14
2.2 DESCRIPTION OF WORK............................................................................................................................................. 14
ARTICLE 3.
PROPOSAL PRICING ..............................................................................................................15
ARTICLE 4.
PROPOSAL EVALUATION.......................................................................................................16
4.1 EVALUATION PROCESS .............................................................................................................................................. 16
4.2 EVALUATION CRITERIA .............................................................................................................................................. 16
4.3 EVALUATION RANKING ............................................................................................................................................. 17
ARTICLE 5.
CONTRACT AWARD AND REQUIREMENTS ............................................................................18
5.1 AWARD OF CONTRACT .............................................................................................................................................. 18
5.2 NOTICE OF AWARD.................................................................................................................................................... 18
5.3 CANCELLATION OF AWARD ....................................................................................................................................... 18
5.4 EXECUTION OF CONTRACT ........................................................................................................................................ 18
5.5 APPROVAL OF CONTRACT ......................................................................................................................................... 18
5.6 FAILURE TO EXECUTE CONTRACT .............................................................................................................................. 19
5.7 CONTRACT BONDS .................................................................................................................................................... 19
5.8 NON-RESIDENT RESPONDENTS ................................................................................................................................. 19
5.9 NOTICE TO PROCEED ................................................................................................................................................. 19
5.10 CONTRACT TERMS..................................................................................................................................................... 20
EXHIBIT A:
PROPOSAL DOCUMENTS.......................................................................................................28
EXHIBIT A.1 - W-9 FORM .......................................................................................................................................................... 29
EXHIBIT A.2 - NON-COLLUSIVE AFFIDAVIT ............................................................................................................................... 30
EXHIBIT A.3 - PROPOSAL SUBMISSION CHECKLIST ................................................................................................................... 31
EXHIBIT A.4 - PROPOSAL PRICING ............................................................................................................................................ 32
EXHIBIT B:
CONTRACT DOCUMENTS ......................................................................................................33
EXHIBIT B.1 - NOTICE OF AWARD ............................................................................................................................................. 34
EXHIBIT B.2 – CONTRACT ......................................................................................................................................................... 35
EXHIBIT B.3 - PAYMENT BOND ................................................................................................................................................. 38
EXHIBIT B.4 - PERFORMANCE BOND ........................................................................................................................................ 40
EXHIBIT B.5 - NOTICE TO PROCEED .......................................................................................................................................... 42
EXHIBIT B.6 – DRAWINGS AND SPECIFICATIONS...................................................................................................................... 43
RFP 04-23
Fuel Station and Underground Storage Tanks Replacement Project
Page 2
1.1 PROPOSAL PROCESS
ARTICLE 1. PROPOSAL REQUIREMENTS
PURCHASING DIVISION
311 NORTH STATESTREET
CONCORD, NH 03301
(603) 230-3664 FAX: (603)230-3656
WWW.CONCORDNH.GOV/PURCHASING
REQUEST FOR PROPOSALS (RFP)
The City of Concord, New Hampshire (City) is seeking a proposal from qualified firms (Respondents) to replace the
underground storage tanks and elements of the City’s Fleet Vehicle Motor Fuel Dispensing Facility located at 311
North State Street in Concord, New Hampshire. The Scope of Services includes upfront due diligence through a
detailed review of the drawings and specifications presented herein, procurement of pertinent equipment and
materials, and full construction services in accordance with the City’s specifications and construction documents.
The Scope of Services sought by the City is presented Article 2.
Sealed proposals must be contained in a single envelope or package clearly labeled “RFP 04-23, Fuel
Station and Underground Storage Tank Replacement Project”.
will be received by
The Purchasing Division located at the following address:
City of Concord
Combined Operations & Maintenance Facility
311 North State Street
Concord, NH 03301
until 2:00 PM Eastern Time on 9 December, 2022 - “Proposal Due Date.”
a) Requests for proposals may be issued only by the Purchasing Manager, or her designee, to authorized firms,
and are not transferable unless authorized by the Purchasing Manager.
b) A complete copy of RFP 04-23 is available at no charge in PDF format on the City’s website at
www.concordnh/purchasing and the FTP site at https://ftp.concordnh.gov Account: vendor Password:
Concord1
c) All proposals must be written in ink or typed. If there is any correction with whiteout, the person signing
the proposal must initial the correction. It is the Respondents’ responsibility to see that its proposal is
delivered within the time and at the place prescribed. The City will open no proposals until after the due
date.
RFP 04-23
Fuel Station and Underground Storage Tanks Replacement Project
Page 3
e) Failure to submit all information as detailed on the Proposal Submission Checklist and/or submission of an
incomplete proposal are sufficient reasons to declare a proposal as non-responsive and subject to
disqualification.
f) This RFP 04-23 is advertised, at the City’s discretion, in various publications and is posted publicly as detailed
below:
Name
City of
Concord, NH
Associated
General
Contractors
Construction
Summary of
NH
Bid Ocean
Advertising
Medium
Posted on City
Website and in
City Hall Lobby
Address
41 Green Street,
Concord NH 033301
Phone/Fax
603.230-3664
603.230.3656(fax)
Bid House
48 Grandview Drive, 603.225.2701
Bow NH 03304
603.226.3859(fax)
Bid House
Bid House
734 Chestnut St,
603.627.8856
Manchester NH
603.627.4524(fax)
03104
PO Box 40445, Grand 866.347.9657
Junction, CO 81501 877.356.9704(fax)
Email and Web Address
twaterman@concordnh.gov
www.concordnh.gov/purchasing
plansroom@agcnh.org
www.agcnh.org
info@constructionsummary.com
www.constructionsummry.com
Bids@bidocean.com
www.bidocean.com
Dodge Data & Bid House
Analytics
300 American Metro 607-898-2053
Blvd. Suite 185
Hamilton, NJ 08619
dodge.bidding@construction.com
www.construction.com
New England
Construction
News - CDC
News
Bid House
100 Radnor Rd S-102, 1.800.652.0008
plans@cdcnews.com
State College, PA 1.888.285.3393(fax) www.cdcnews.com
16801
CITY OF CONCORD, NEW HAMPSHIRE
Tina M. Waterman, Purchasing Manager
Date: November 9, 2022
RFP 04-23
Fuel Station and Underground Storage Tanks Replacement Project
Page 4
1.2 BACKGROUND
The City of Concord, NH seeking proposals from qualified firms to remove and replace the underground storage
tanks and certain elements of the fueling station at our Combined Maintenance and Operations Facility (COMF)
at 311 North State Street, Concord, NH 03301. The Scope of Services includes upfront due diligence through a
detailed review of the drawing and specifications presented herein, procurement of pertinent equipment and
materials, and full construction services in accordance with the City’s specifications and construction
documents. Concord City Council has appropriated approximately $450,000 for this work, exclusive of the
purchase of the underground storage tanks and engineering services.
1.3 GENERAL PROPOSAL INSTRUCTIONS
a) Questions and Explanations to Respondents: Any explanation regarding the meaning or interpretation of
the RFP must be requested in writing at least seven (7) calendar days before the time of the proposal due
date to allow sufficient time for receipt of reply. Any explanations or interpretations shall be made in the
form of a written addendum to the documents and shall be furnished to all Respondents of record within
five (5) business days prior to the proposal due date. Respondents shall acknowledge receipt of all addenda
as part of their proposal submission on the Acknowledgement Form provided in connection with this RFP.
Oral explanations and interpretations made prior to the proposal opening shall not be binding.
Questions and requests for explanations shall be addressed in writing to:
Tina M. Waterman, Purchasing Manager at
TWaterman@concordnh.gov
b) Mandatory Pre-Proposal Conference: The City is hosting a Mandatory Pre-Proposal Conference on 17
November, 2022 at 9:00 AM. The conference will be on-site at the City’s Fleet Vehicle Motor Fuel
Dispensing Facility located at 311 North State Street in Concord, New Hampshire. Only those firms
participating in the Mandatory Pre-Proposal Conference may submit a Response.
c) Respondents’ Understanding: The City shall make available to all prospective Respondents, prior to the
receipt of proposals, information that it may have as to any extraordinary site conditions. Such information
shall be given, however, as the best factual information available without the assumption of responsibility
for its accuracy or for any conclusions that the Respondents might draw there from.
d) Submission of Proposal: Proposals may be hand delivered or sent via US Mail, or other delivery services
prior to the proposal opening. Proposals that are faxed or e-mailed will not be accepted.
Sealed proposals will be received by the Purchasing Division located at the Combined Operations &
Maintenance Facility, 311 North State Street, Concord, NH 03301 until the Proposal Due Date.
Respondents shall provide one (1) original and three (3) copies of its proposal.
Each proposal must be submitted in a sealed envelope, addressed to:
Purchasing Division
Combined Operations & Maintenance Facility
311 North State Street
Concord, NH 03301
RFP 04-23
Fuel Station and Underground Storage Tanks Replacement Project
Page 5
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