RFP from qualified counseling agencies for Counseling Services for Juveniles and Family Members

Agency: York County
State: South Carolina
Type of Government: State & Local
NAICS Category:
  • 611710 - Educational Support Services
  • 621330 - Offices of Mental Health Practitioners (except Physicians)
  • 624190 - Other Individual and Family Services
Posted Date: May 4, 2021
Due Date: May 27, 2021
Solicitation No: 2756
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Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
number type view document addendum misc. doc. title deadline deadline time pre-conf date pre-conf time
2756 Bid View RFP from qualified counseling agencies for Counseling Services for Juveniles and Family Members 5/27/2021 11:00 AM

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Teria G. Sheffield
Procurement Director
SOLICITATION TYPE: Request for Proposals
DATE: May 4, 2021
ID Number: 2756
Title: Addictions Counselor Services
Due Date/Time: Thursday, May 27, 2021 at 11:00 a.m.
Mail or Deliver To:
York County Procurement
PO Box 180
Government Center Building, Room 3501
6 S. Congress St., York, SC 29745
Opening Location:
Government Center Building
Room 3801
6 S. Congress St., York, SC 29745
Pre-Solicitation Conference: N/A
Point of Contact: Teria Sheffield, Procurement Director
Email: procurement@yorkcountygov.com
Additional Documents available from: N/A
Questions Deadline: No later than Thursday, May 20, 2021 at 5:00 p.m.
Email: procurement@yorkcountygov.com
Submittals required: One (1) signed original, three (3) copies, one (1) electronic USB/CD
Tentative Date of Council Approval: Monday, June 21, 2021
Note: As York County continues to monitor the activity of the COVID-19 (Coronavirus) throughout
South Carolina, the County also continues to assess daily operations and take proactive measures
to protect the public. As such, in an effort to protect the public’s health, safety, and welfare, York
County requires all participants attending York County’s pre submittal conferences and public bid
openings to practice social distancing and the wearing of masks.
PO Box 180, 6 South Congress Street, York, SC 29745
Telephone: 803-684-8520 Fax: 803-684-8580 Web: www.yorkcountygov.com
The submittal must be signed by an authorized representative of the Offeror accepting all terms and
conditions contained in this document and any addenda. Modifying the terms and conditions of this
solicitation may result in your response being rejected.
Minority Status
_____ Not Minority Owned
_____ African American Male
_____ Caucasian Female
_____ African American Female
_____ Aleut
_____ Eskimo
_____ East Indian
_____ Native American
_____ Asian
_____ Other (Please Explain)
1.1 The York County Solicitor’s Office is seeking sealed proposals from qualified counseling agencies
that can provide counseling services for juveniles and related family members as per the attached
requirements. He/she must have a minimum of three (3) years experience providing counseling
services to Juvenile substance abuse clients.
1.2 York County is interested in receiving only proposals that will properly address the components of
the assessment process, types of treatment modalities and plans for case management in simple
written explanation.
1.3 Responses to this RFP will be used to determine the relative qualifications of various firms to
perform the scope of work and tasks specified. The County is seeking Offerors with demonstrated
expertise in addictions counseling. It is anticipated that an agreement for professional services will be
executed between the Solicitors Office and the Offeror who is determined to best meet the needs of
the Solicitor for this Request.
1.4 All firms with an interest in working with York County are encouraged to review the County’s
website at (www.yorkcountygov.com) for additional information.
2.1 This request contains, in general terms, the overall objectives of York County in obtaining the
services indicated herein. While an attempt is made to describe the general expectations of the
County and the anticipated work to be performed, the County and the successful Offeror will need to
define a more specific scope of work and fee schedule as part of a negotiation process. If it becomes
necessary to revise any part of this request, written amendments will be provided in an addendum
form to all potential proposing firms. Any inquiry or request for interpretation received five (5) or more
days prior to the date fixed for opening of Proposals will be given consideration. All such changes or
interpretations will be made in writing in the form of an addendum and, if issued, posted on the
County’s website www.yorkcountygov.com and will be mailed or sent by available means to all
known prospective Offerors prior to the established Proposal opening date. Each Offeror shall
acknowledge receipt of such addenda in the space provided in the Proposal document. In case any
Offeror fails to acknowledge receipt of such addenda or addendum, the Proposal will nevertheless be
construed as though it had been received and acknowledged and the submission of the Proposal will
constitute acknowledgement of the receipt of same. Questions received less than five (5) days prior
to the date for opening of Proposals may not be answered. Only questions answered by formal
written Addenda will be binding. Oral and other interpretations or clarifications will be without legal
2.2 York County is seeking responses only from firms or individuals with demonstrated expertise in
the services mentioned in this RFP.
2.3 Each Offeror providing a response for consideration by the County is responsible for obtaining
information on the conditions and restrictions involved in meeting the obligations and providing the
services as set forth in this RFP. The failure or omission of an Offeror to obtain adequate information
will in no way relieve the Offeror of any obligation with respect to this RFP or to an associated
2.4 York County reserves the right to retain all Proposals submitted. Submission of Proposal indicates
acceptance by the Offeror of the conditions contained in this Request for Proposals, unless clearly
and specifically noted in the Proposal submitted and confirmed in any resulting contract between York
County and the Offeror selected.
2.5 In submitting a properly signed Proposal, the firm accepts all of the terms and conditions
contained in this request. Submitted Proposals shall remain open and if applicable, prices quoted
shall be honored for a minimum of ninety (90) days after the day of the RFP opening.
2.6 The successful firm shall have the full and sole responsibility for performing all services as finally
agreed upon and accepted by the County. In the event the firm fails to deliver /or perform any
proposed services within the specified schedule, the County reserves the right to cancel the Contract
and secure other means of providing services and deduct all costs thereof from any payment due the
2.7 Chain of Communication: To ensure the integrity of the competitive process, a strict chain of
communication shall apply to each Invitation for Bids, Request for Proposals, Request for
Qualifications, or any other competitive solicitation during the period between publication of the
solicitation and final award. Offerors or its agents may not communicate by any means, directly or
indirectly, with York County public officials, employees, its agents, or representatives or any person
not otherwise listed on this document, regarding any aspect of this procurement activity. All
communications must be solely with the Procurement Officer. In the sole determination of the
Procurement Officer and/or York County, violation of these restrictions may result in disqualification of
your offer, suspension or debarment, and may constitute a violation of law.
2.8 Prohibition of Donations and Gratuities: Offerors are restricted from making donations to any
York County governmental entity with whom they have or seek to have a contract. The Offeror
represents that his/her offer discloses any gifts made, directly or through an intermediary, by the
Offeror or the Offeror’s named subcontractors or subconsultants to or for the benefit of York County,
its agents, or representatives during the period beginning eighteen months prior to the Opening Date.
No Offeror, or any person, firm, or corporation employed by the Offeror in the performance of this
request, may offer or give any gift, money or anything of value or any promise for future reward or
compensation to any York County employee.
2.9 There is no expressed or implied obligation for York County or its agents to reimburse responding
firms for any expenses incurred in preparing Proposals in response to this request.
3.1 At a minimum, the successful agency shall provide the following services:
2 to 3 group therapy sessions (peer) per week
1 parenting group therapy session per week held simultaneously with the peer group therapy
1-2 multifamily group sessions (peer & family) per week
1-2 psycho-educational groups per month; these can deal with the health effects of drugs,
legal and employment ramifications of drugs, and any other educational information that will
educate the participant on the harmful nature of drugs
Family and/or Individual therapy sessions as needed
An individual treatment plan for each juvenile and updates on staffing reports and monthly
review with the juvenile and family
Weekly participation at staffing for the juvenile drug treatment court team
Drug screen monitoring and collection (weekday & weekend testing)
Complete bio/psycho/social on juveniles without an evaluation
Administer and monitor and have staff trained in Moral Reconation Therapy
Be available to families and staff as needed
Screen juveniles for admission into the program
Screen juveniles for Drug Education/Drug Prevention program
Provide one session per week for the Drug Education/Drug Prevention program
4.1 The contract term shall be for a period of one (1) year commencing upon approval and award by
the York County Council of the final contract with the selected firm. The contract will be subject to two
(2) one (1) year renewals pending appropriation of funding and at the discretion of the County.

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