RFP for Water Tank Cleaning, Inspection and Repairs

Agency: City of Carrollton
State: Texas
Type of Government: State & Local
NAICS Category:
  • 221310 - Water Supply and Irrigation Systems
  • 237110 - Water and Sewer Line and Related Structures Construction
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
  • 562998 - All Other Miscellaneous Waste Management Services
Posted Date: Aug 8, 2019
Due Date: Aug 27, 2019
Solicitation No: 19-043
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
CONTRACT STATUS Number Description Opening Date Opening Time Tab Sheet
Open to Receive 19-043

RFP for Water Tank Cleaning, Inspection and Repairs

Pricing Sheet - PLEASE NOTE THIS FILE MUST BE SUBMITTED ELECTRONICALLY, (ON A FLASH DRIVE ONLY) AND MUST BE SUBMITTED IN EXCEL FORMAT .

Previous Year Pricing Sheet - Tab

08/27/2019 11:00 AM -

Attachment Preview

THIS IS A JOINT BID COMBINING
THE NEEDS OF THE FOLLOWING CITIES:
ADDISON
CARROLLTON
COPPELL
FARMERS BRANCH
FRISCO
GENERAL CONDITIONS
AND
SPECIFICATIONS
FOR
REQUEST FOR PROPOSAL FOR WATER TANK
CLEANING, INSPECTION, AND REPAIRS
RFP # 19-043
CLOSING DATE:
TUESDAY, AUGUST 27, 2019
11:00 AM (CST)
NOTE: ALL SUPPLEMENTAL DOCUMENTATION IS POSTED TO THE CITY’S WEBSITE AT
https://www.cityofcarrollton.com/departments/departments-a-f/finance/purchasing/current-bids
RFP# 19-043 Annual Bid for Water Tank Cleaning, Inspection and Repair Services
TABLE OF CONTENTS
Table of Contents …………………………………………………………………………….…………………... 2
Notice to Bidders ………………………………………………………………………………………………… 3
Part I General Conditions ………………………………………………………………...……………………. 4
Part II Instructions to Bidders …………………………………………………………………………............ 14
Scope of Work and Requirements ………………………………………………………………………….......... 15
Special Conditions ………………………………………………………………………….................................. 17
Exhibits …………………………………………………………………………................................................... 19
Insurance Requirements ………………………………………………………………………….......................... 20
City of Carrollton ………………………………………………………………………….......................... 20
City of Coppell…………………………………………………………………………............................... 24
Town of Addison …………………………………………………………………………......................... 25
City of Farmers Branch …………………………………………………………………………................. 26
City of Frisco …………………………………………………………………………................................. 29
Part III All Necessary Forms for Completions ……………………………………………………………….. 30
Proposal of Bidders ……………………………………………………………………………………….. 32
Attachment A – Insurance Requirement Affidavit ....................................................................................... 34
Attachment B - References………………………………………………………………………………… 35
Attachment C - Conflict of Interest Questionnaire ……………………………………….……………...... 36
Attachment D - Certificate of Interested Parties ………………………………………………………....... 39
Attachment E - Pricing Sheet ………………... ………………………………………………………........ 41
Attachment F - Memberships, Association & Organizations …………………………………………….. 42
Page | 2
RFP# 19-043 Annual Bid for Water Tank Cleaning, Inspection and Repair Services
NOTICE TO BIDDERS
Sealed Request for Proposal’s will be received by the City of Carrollton at the office of Patricia Helms, Purchasing
Manager, Carrollton City Hall Building, 1945 E. Jackson Road, Carrollton, Texas 75006-1790 until the hour of 11:00
AM (CST) on the 27th day of August, 2019; at which time proposals duly delivered and submitted will be considered
for supplying the following:
RFP FOR WATER TANK CLEANING, INSPECTION AND REPAIR
RFP # 19-043
Any proposals received after stated closing time will be returned unopened. If proposals are sent by mail to the
Purchasing Manager, the proposer shall be responsible for actual delivery of the proposal to the Purchasing
Manager before the advertised date and hour for opening of proposals. If mail is delayed by the postal service,
courier service, an internet service provider or in the internal mail system of the City of Carrollton beyond
the date and hour set for the request for proposal opening, request for proposals thus delayed will not be
considered and will be returned unopened. The City Hall Building business hours are: Monday- Thursday,
7:30 AM to 5:30PM, and Friday, 7:30 AM to 11:30 PM.
Information concerning the proposal specifications may be obtained by emailing Crystal Bowman
crystal.bowman@cityofcarrollton.com . RFP RESPONSES WILL NOT BE ACCEPTED AT THIS EMAIL
ADDRESS. Information on the bid/proposal process/procedures may be obtained from Patricia Helms, Purchasing
Manager at (972) 466-3115 or purchasing@cityofcarrollton.com.
Until the final award by the city of Carrollton, said City reserves the right to reject any and/or all bids, to waive
technicalities, to re-advertise, to proceed otherwise when the best interests of said City will be realized hereby. Bids
will be submitted sealed and plainly marked with the date and time of opening.
The City of Carrollton Municipal Building is wheelchair accessible. For accommodations needed for bid openings,
please contact the Purchasing Office 72 hours in advance at (972) 466-3133.
CITY OF CARROLLTON, TEXAS
Patricia Helms, Purchasing Manager
Publication Dates: Sunday, August 11, 2019 & Sunday, August 18, 2019
Closing Date:
Tuesday, August 27, 2019 11:00 AM (CST)
Page | 3
RFP# 19-043 Annual Bid for Water Tank Cleaning, Inspection and Repair Services
PART I
GENERAL CONDITIONS
Page | 4
RFP# 19-043 Annual Bid for Water Tank Cleaning, Inspection and Repair Services
GENERAL CONDITIONS
1.1 ADDENDA
It is the responsibility of the Vendor to check for addenda. Addenda will be posted to the City’s website:
www.cityofcarrollton.com/purchasing
1.2 ASSIGNMENT OF REQUEST FOR PROPOSAL/CONTRACT
The successful proposer may not assign their rights and duties under an award without the written consent of
the City Manager or Assistant City Manager authorized to bind City on. Such consent shall not relieve the
assignor of liability in event of default by their assignee.
1.3 REQUEST FOR PROPOSAL CONSIDERATION / TABULATION
After request for proposals are opened and publicly read, the request for proposals will be tabulated for
comparison on the basis of the request for proposal prices and quantities (lowest responsible Vendor) or by the
best value method shown in the Proposal. Until final award of the Contract, the city reserves the right to reject
any or all request for proposals, to waive technicalities, to re-advertise for new request for proposals, or to take
other action deemed in the best interests of the City.
Proposals will be rated based on the following criteria:
Pricing ...……………………………………………………………………………………. 35 %
Years of Experience and membership associations ………………………………………. 40%
References from municipal governments in Texas similar to the City…………………. 25%
1.4 REQUEST FOR PROPOSAL SUBMISSION
Request for Proposals may be submitted in person, or by mail.
Submit proposals via mail to PO Box 110535, Carrollton, TX 75011-0535.
To submit a proposal via mail, all documents must be returned and an original signature provided on the
proposal to bidders sheet.
RFP’s will not be accepted in either format without a signature.
The City is not responsible for mail service. See page 2, paragraph 2 of the Notice to Bidders.
Proposals must be marked on the outside of the packaging, “RFP# 19-043 WATER TANK
CLEANING, INSPECTION, AND REPAIR SERVICES”. Vendors do not need to come to the
opening, but are welcome, if so desired. At the opening, the name of responding Vendor will be
identified. No other information will be provided. The responding Vendors will be listed on the RFP
website with 24 hours.
Page | 5

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