RFP for event Security Services

Agency: Jackson County
State: Michigan
Type of Government: State & Local
NAICS Category:
  • 561612 - Security Guards and Patrol Services
Posted Date: Dec 11, 2020
Due Date:
Solicitation No: JC-990-100520
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: JC-990-100520
Bid Title: RFP for event Security Services
Category: Fair
Status: Open

Description:

It is the intention of Jackson County to bid and award a Master Agreement to a contractor capable of providing Event Security Services for musical acts performing on the main stage at the Jackson County Fair.


Publication Date/Time:
12/11/2020 12:00 AM
Closing Date/Time:
Open Until Contracted
Related Documents:

Attachment Preview

COUNTY OF JACKSON, MICHIGAN
REQUEST FOR PROPOSAL
FOR
EVENT SECURITY SERVICES
JC-990-100520
Procurement Contact: Cheryl Schubel
517-930-9468
schubel@macservcorp.com
BID SUMMARY
Commodity/Service Being Requested: Event Security Services
Type of Solicitation: Request for Proposals - It is the intention of Jackson County to bid and
award a Master Agreement to a contractor capable of providing Event Security Services for
musical acts performing on the main stage at the Jackson County Fair.
Type of Resulting Contract: Jackson County will use the results of this process to award a
contract to a Provider capable of meeting the terms and conditions outlined in this RFP.
Resulting Contract Term: August 8, 9, and 10, 2021. Hours of 8:00 am to 11:00 pm EST each
day.
ANTICIPATED TIMETABLE
Release of RFP:
December 11, 2020
Proposers Questions Due:
December 18, 2020
Questions and Answers Responses
December 22, 2020
Posted:
Proposals Due by (5:00 pm/ EST) *:
January 22, 2021
Evaluation/Clarifications/Negotiations:
January 29, 2021
Notice to Award:
February 2021
Master Agreement Award Date:
February 2021
*Any response received later than the specified deadline will be disqualified.
Final Agreement Award Determination: Jackson County reserves the right to make one total
award, one award for each section, multiple awards, or a combination of awards, and to
exercise its judgment concerning the selection of one or more proposals, the terms of any
resultant agreement(s), and the determination of which, if any, proposal(s) best serves the
interests of Jackson County
Contacts with Jackson County Personnel: All contact with Jackson County regarding this RFP
or any matter relating thereto must be in e-mailed as follows:
Email address: purchasing@co.jackson.mi.us
If it is discovered that a Proposer contacted and received information regarding this solicitation
from any Jackson County personnel other than the Procurement Contact, Jackson County, in its
sole discretion, may disqualify its proposal from further consideration. Only those
communications made by Jackson County in writing will be binding with respect to this RFP.
JC-990-100520
2
Contents
SECTION 1.0 SCOPE OF WORK AND BIDDER RESPONSES ....................................... 4
1.1 Minimum Mandatory Requirements .................................................................... 4
1.2 Product and Service Offerings ........................................................................... 4
1.3 Delivery of Services ........................................................................................... 6
1.4 Personnel.......................................................................................................... 7
1.6 Service Capabilities ........................................................................................... 8
1.7 Customer Service .............................................................................................. 9
1.8 Delivery of Services ........................................................................................... 9
1.9 Pricing Schedule .............................................................................................. 10
1.10 Price Assurance ............................................................................................... 11
SECTION 2.0 BIDDING, EVALUATION, SELECTION & AWARD PROCESS ................ 12
2.1 Jackson County Responsibility ......................................................................... 12
2.2 Truth and Accuracy of Representations ............................................................ 12
2.3 Proposers Questions ....................................................................................... 12
2.4 Preparation of the Proposal .............................................................................. 13
2.5 Bid Submission Deadline ................................................................................. 13
2.6 Adherence to Mandatory Requirements (Pass/Fail) .......................................... 13
2.7 Evaluation Process .......................................................................................... 14
2.8 Evaluation Criteria ........................................................................................... 14
2.9 Optional Tools to Enhance Evaluation Process ................................................ 14
2.10 Jackson County Option to Reject Proposals ..................................................... 14
2.11 Freedom of Information Act .............................................................................. 15
2.12 Contacts with Jackson County Personnel ......................................................... 15
2.13 Final Agreement Award Determination ............................................................. 15
SECTION 3.0 BIDDER INFORMATION AND ACCEPTANCE ........................................ 16
3.1 Company Profile .............................................................................................. 17
3.2 References ...................................................................................................... 18
ATTACHMENT A PRICING .......................................................................................... 19
JC-990-100520
3
SECTION 1.0 SCOPE OF WORK AND BIDDER RESPONSES
1.1 Minimum Mandatory Requirements
All Bids will be reviewed for compliance with the mandatory requirements. Bids deemed
non-responsive will be eliminated from further consideration.
1) Proposer must have three (3) yearsexperience, within the last five (5) years,
providing a range of event security services equivalent or similar to the services
being requested by Jackson County. Proposers must be qualified and licensed
vendors who specialize in commercial event security services capable of handling
large arena and outdoor venues. The successful event security service contractor
must be licensed and insured. Awarded contractor(s) shall provide all equipment,
materials, and labor for both scheduled and as needed event security services at the
Jackson County Fair beginning in 2021.
Proposer Response:
Please enter your responses in the Proposer Response text boxes provided. There is no
requirement or limitation on the amount of words for your responses.
1.2 Product and Service Offerings
Please confirm your understanding of each item by checking Yes or No.
Jackson County is seeking a service provider that has the depth, breadth, and quality of
resources necessary to provide scheduled and as needed event security services.
Providers shall prepare a written bid to include, but not be limited to, the following terms
and conditions:
1. The Contractor will be required to furnish properly trained and equipped event
security personnel to maintain order, protect clients, staff, visitors and property from
harassment, injury, damage or theft and take any necessary appropriate action.
Yes
No
2. The duties below are expected to be adhered to at the Jackson County Fairs
Grandstand (main stage) and parking/loading areas:
a. Uniformed, unarmed, security personnel will be positioned backstage of the
Grandstand and non-uniformed, unarmed, security personnel will be
positioned frontstage of the Grandstand.
b. Uniformed and non-uniformed, unarmed, personnel shall be positioned at
other locations identified by county officials and artists tour manager.
JC-990-100520
4
c. Event security will assist law enforcement personnel in apprehending an
absconder and in assisting with unruly and/or violent attendees or guests to
maintain a safe and secure environment, de-escalate a situation, or remove a
person from backstage and frontstage of the Grandstand or other locations
identified by county officials.
d. Parking lot surveillance plan and protocol at the Jackson County Fair shall be
negotiated between the client and the provider. Plan will cover all access
points to the Venue, Backstage compound, and parking lot containing tour
buses and trucks.
e. Providers personnel shall have the ability to operate a package scanner
protocol including a walk-through metal detector and hand-held metal
detectors.
f. Providers personnel shall have the ability to operate telecommunication
headsets.
g. Providers personnel shall track and log the number of items detected on a
daily basis. At the conclusion of the Fair, a report with the total number of
detected items shall be provided to the client.
h. Provider shall comply with all local, state, and federal laws pertaining to
providing private security services, including, but not limited to the provisions
of the Michigan Private Security Business and Security Alarm Act, being
Public Act No. 330 of 1968.
i. Providers personnel shall use verbal skills to diffuse and/or mediate
confrontational situations.
j. Provider shall provide the client with a daily summary of any incidents as well
as specific incident reports, as needed, sent via email to client.
Yes
No
3. Other participating agencies will provide site specific details before Contract activities
start at their locations. The following are general requirements expected at all
locations:
The Contractor shall provide event security who can perform the following -
a) Understand and carry out oral and written instructions.
b) Instruct others on necessary rules, duties and function.
c) Recognize dangerous conditions about buildings and grounds and respond as
necessary.
d) Meet and deal courteously, diligently, and effectively with employees and visitors.
e) Have knowledge of safety precautions and of fire prevention methods.
f) Prepare clear, concise, complete, legible and true written reports.
g) If required to operate a motor vehicle, security personnel must possess a valid
State of Michigan drivers license.
JC-990-100520
5

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