RFP for Design Services on CSAH 16 Corridor Study

Agency: Washington County
State: Minnesota
Type of Government: State & Local
NAICS Category:
  • 541330 - Engineering Services
Posted Date: Nov 22, 2023
Due Date: Dec 22, 2023
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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Bid Title: RFP for Design Services on CSAH 16 Corridor Study
Category: Washington County Public Works
Status: Open

Description:

The Washington County Public Works Department is issuing this request for proposals (RFP) to provide project coordination, data collection, stakeholder engagement, and preliminary engineering services for the County State Aid Highway (CSAH) 16 (Valley Creek Road) Corridor Study.

Publication Date/Time:
11/22/2023 8:00 AM
Publication Information:
Country Messenger
Closing Date/Time:
12/22/2023 3:00 PM
Contact Person:
Andrew Giesen, PE – Project Manager
andrew.giesen@co.washington.mn.us
Related Documents:

Attachment Preview

Request for Proposals (RFP) for
Design Services on
CSAH 16 (Valley Creek Road)
from Interlachen Parkway to
TH 95 (Manning Avenue)
Corridor Study
RFP release date: 11/22/2023
Submission due date: 12/22/2023
A great place to live, work and play…today and tomorrow
Government Center | 14949 62nd Street North | P. O. Box 6 | Stillwater, MN 55082-0006
P: 651-430-6001 | F: 651-430-6017 | TTY: 651-430-6246
www.co.washington.mn.us
Washington County is an equal opportunity organization and employer
Table of Contents
1. Introduction ....................................................................................................................................................... 3
1.1. Background Information ............................................................................................................................ 3
1.2. Study Goals and Objectives ....................................................................................................................... 4
1.3. Study Schedule........................................................................................................................................... 4
2. Scope of Work and Deliverables ........................................................................................................................ 4
2.1. Project Management ................................................................................................................................. 4
2.2. Data Collection and Site Visit .................................................................................................................... 5
2.3. Public and Agency Engagement................................................................................................................. 5
2.4. Environmental Screening .......................................................................................................................... 5
2.5. Cultural Resources ..................................................................................................................................... 5
2.6. Preliminary Design Services ....................................................................................................................... 6
2.7. Deliverables ............................................................................................................................................... 8
2.8. Additional Tasks......................................................................................................................................... 8
3. Proposal Content ............................................................................................................................................... 8
4. Proposal Submittal............................................................................................................................................. 9
5. Proposal Evaluation ......................................................................................................................................... 10
5.1. Reserved Rights........................................................................................................................................ 10
6. Proposal Questions .......................................................................................................................................... 10
Page |2
CSAH 16 Corridor Study
1. Introduction
1.1. Background Information
The Washington County Public Works Department is issuing this request for proposals (RFP) to provide
project coordination, data collection, stakeholder engagement, and preliminary engineering services for the
County State Aid Highway (CSAH) 16 (Valley Creek Road) Corridor Study.
CSAH 16 from Interlachen Parkway to Trunk Highway (TH) 95 (Manning Avenue):
Is approximately 3.1 miles
Has a variety of typical sections that range from a 4-lane urban divided highway to a 2-lane
rural undivided highway
Is functionally classified as a A-Minor Expander
Has variable traffic volumes, that range from 4,050 to 20,000 vehicles/day (2022 counts)
Has a posted speed limit of 50 mph
Has a posted weight limit of 10-tons
Is located entirely within the City of Woodbury
This study will be a cooperative effort between Washington County and the City of Woodbury, with Washington
County serving as the lead agency. All work performed under the anticipated contract must be carried out in
accordance with the procedures, requirements, and regulations of the Minnesota Department of Transportation
(MnDOT), MnDOT State Aid, Minnesota Department of Natural Resources (MnDNR), Washington County, South
Washington Watershed District, Valley Branch Watershed District, and the City of Woodbury.
Page |3
CSAH 16 Corridor Study
1.2. Study Goals and Objectives
The objective of this study is to plan for responsible long-term solutions to improve this corridor. In
summary, the study goals are as follows:
Utilize a comprehensive agency and public engagement process to engage, obtain feedback, and
achieve community acceptance of a slate of recommendations to this corridor
Evaluate safety improvements along the corridor
Provide total project cost estimates for the slate of recommendations, broken-down by
recommended improvement
1.3. Study Schedule
Overall Study Schedule
Study Kick-off
Data Collection
Public/Agency Engagement
Final Deliverables
Anticipated Date
February 2024
March – May 2024
May – December 2024
Dec. 2024 – Feb. 2025
2. Scope of Work and Deliverables
The following lists outline work tasks and associated items that shall be included as part of the contracted
services.
All reports/documentation must be developed and presented in Microsoft Office and all design files must be
developed and presented in MicroStation adhering to Washington County approved formats unless otherwise
noted or requested by the Consultant (the selected firm to perform this work) with approval of the County.
The role of the selected Consultant team will be to complete all tasks necessary to achieve community
acceptance of a slate of recommendations to this corridor. Washington County will partner with the City of
Woodbury and will act as the lead agency through all aspects of the study. The County’s role as lead agency
does not preclude direct and regular interaction between the Consultant and the City, Watershed Districts, and
other agencies.
External Agency input and review is important; however, the County is to be kept informed of agency dialogue
and will assist the Consultant in determining the need and scope of interaction with a particular agency. The
City of Woodbury will need to be involved in the design development and review and other intermediate
completion points, and their input will be incorporated on a regular basis to avoid review delays or reworking of
design elements.
2.1. Project Management
The Consultant will perform all work necessary to effectively coordinate the project completion, maintain
the project schedule and budget, as well as manage the Project Management Team (PMT). The Consultant
will start with an in-person kick-off meeting at the County office. After the kick-off meeting, the Consultant
should host monthly PMT meetings, which can be virtual. The proposal should include a summary of the
project management measures required to ensure that the study is completed on time, within budget, and
in accordance with applicable laws, policies, standards, and good engineering practice. The selected
Consultant shall develop and implement a project specific Quality Management Plan, which shall be
available for review upon request during the study.
Page |4
CSAH 16 Corridor Study
2.2. Data Collection and Site Visit
The Consultant shall collect existing data and reports relevant to the study area and obtain new information
as needed for all aspects of the study. At least one on-site coordination meeting shall be arranged by the
Consultant.
Washington County will provide the following information to the successful Consultant:
LIDAR
Control for Topographic Survey
o The Consultant will be required to collect topographic survey for the study
Right of Way Information
2.3. Public and Agency Engagement
The goal of the Washington County Public Works Department is to achieve excellence in design with every
project we do through comprehensive public involvement. We believe a robust and focused public
engagement plan will be essential to facilitate community acceptance of this study, while maintaining the
transportation objectives and requirements of Washington County, MnDOT, and the City of Woodbury.
The Consultant shall develop a public involvement plan to meet the study objective and goals and facilitate
acceptance and approval of the study. The plan should provide an overall approach to involvement, as well
as specific involvement activities, techniques, strategies and how these specific tasks will integrate into the
overall process.
2.3.1. Study Website
Washington County will create a project-specific website, which will be available throughout the
duration of work, as well as through construction. The selected Consultant will be responsible for
providing text and graphics for the website throughout the study.
2.3.2. Open Houses and Newsletters
Assist the County in conducting public engagement and outreach throughout the study. This will include,
but is not limited to open house and pop-up events, public mailers, social media, and email outreach as
necessary to maximize attendance and audiences.
The Washington County Style Guide, located at https://www.co.washington.mn.us/styleguide, shall be
used to create documents for the public (newsletters, post cards, posters, etc.), but Consultants are
encouraged to developed and present cost effective solutions to get the public involved.
2.4. Environmental Screening
The Consultant will identify key social, economic, and physical environmental issues for each alternative
considered and document potential environmental concerns for each alternative considered to help
facilitate selection of a preferred alternative. This will include consultation with environmental review
agencies to obtain background information and identify potential concerns.
2.5. Cultural Resources
The Consultant will identify any known cultural resources within or near the study via literature search and
Phase 1 assessment, as appropriate, and document potential impacts/mitigation accordingly. Coordination
with the Minnesota Historical Society (MHS), State Historic Preservation Office (SHPO), or MnDOT Cultural
Resources Unit (CRU) should be part of the scope, as needed.
Page |5

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