RFP for Depository and Safekeeping Services

Agency: City of Carrollton
State: Texas
Type of Government: State & Local
NAICS Category:
  • 541519 - Other Computer Related Services
Posted Date: Aug 2, 2019
Due Date: Aug 22, 2019
Solicitation No: 19-041
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
CONTRACT STATUS Number Description Opening Date Opening Time Tab Sheet
Open to Receive 19-041

RFP for Depository and Safekeeping Services

Exhibit A, B B.1 & C - PLEASE NOTE THIS DOCUMENT MUST BE SUBMITTED WITH YOUR RFP, MUST BE SUMBITTED ELECTRONICALLY AND IN EXCEL FORMAT; FAILURE TO DO SO MAY RESULT IN REJECTION OF YOUR RFP PROPOSAL

DEADLINE FOR QUESTIONS - THURSDAY, AUGUST 1, 2019 @ 1:00 PM

08/22/2019 1:00 PM -

Attachment Preview

CITY OF CARROLLTON
GENERAL CONDITIONS
AND
SPECIFICATIONS
FOR
REQUEST FOR PROPOSAL FOR
DEPOSITORY
AND SAFEKEEPING SERVICES
RFP # 19-041
CLOSING DATE:
THURSDAY, AUGUST 22, 2019
1:00 PM (CST)
NOTE: ALL SUPPLEMENTAL DOCUMENTATION IS POSTED TO THE CITY’S WEBSITE AT
WWW.CITYOFCARROLLTON.COM/PURCHASING, THEN CLICK ON “CURRENT BIDS”
RFP# 19-041 Depository and Safekeeping Services
TABLE OF CONTENTS
Table of Contents …………………………………………………………………………….…………………...2
Notice to Bidders ………………………………………………………………………………………………….3
Timeline ……………………………………………………………………………………….………………….4
Part I General Conditions ………………………………………………………………...…………………….5
Part II Instructions to Bidders …………………………………………………………………………......... 17
I. Definitions
II. Purpose
III. Eligibility
IV.Scope of Services and Requirements
A. General Banking and Customer Service
B. Deposit Services
C. Check Services
D. ACH Credit Services
E. ACH Debit Services
F. Wire Transfer Services
G. Collateral Requirements
H. Securities Clearance and Safekeeping Services
I. Direct Fees for Services Provided and Account Analysis
J. Miscellaneous Requirements
K. Agreement Requirements
L. Future Initiative – Services to be consider in the future
V. Proposal
A. Proposal Disclosures
B. Proposal Format
VI.Selection Process
VII. Exhibits ………………………………………………………………………….....................................37
Part III – All Necessary Forms for Completion …………………………………………………………….. 38
Proposal of Bidders ……………………………………………………………………………………….39
Attachment A – Certifications and Affidavits …………………………………………………………..42
Attachment B - Non-Collusion Affidavit. ………………………………………………….……………43
Attachment C - Insurance Requirement Affidavit ......................................................................................44
Attachment D References...45
Attachment E - Conflict of Interest Questionnaire ……………………………………….……………....46
Attachment F - Certificate of Interested Parties ……………………………………………………….....49
2
RFP# 19-041 Depository and Safekeeping Services
NOTICE TO BIDDERS
Sealed Request for Proposal’s will be received by the City of Carrollton at the office of Patricia Helms, Purchasing
Manager, Carrollton City Hall Building, 1945 E. Jackson Road, Carrollton, Texas 75006-1790 or via email to
bids@cityofcarrollton.com, provided that a digital signature is included, until the hour of 1:00 (CST) on the 22ND
day of August, 2019; at which time proposals duly delivered and submitted will be considered for supplying the
following:
RFP FOR DEPOSITORY AND SAFEKEEPING SERVICES
RFP # 19-041
Any proposals received after stated closing time will be returned unopened. If proposals are sent by mail to
the Purchasing Manager, the proposer shall be responsible for actual delivery of the proposal to the
Purchasing Manager before the advertised date and hour for opening of proposals. If mail is delayed by the
postal service, courier service, an internet service provider or in the internal mail system of the City of
Carrollton beyond the date and hour set for the request for proposal opening, request for proposals thus
delayed will not be considered and will be returned unopened. The City Hall Building business hours are:
Monday- Thursday, 7:30 AM to 5:30PM, and Friday, 7:30 AM to 11:30 PM.
Information concerning the proposal specifications may be obtained by emailing
treasuryrfp@cityofcarrollton.com. RFP RESPONSES WILL NOT BE ACCEPTED AT THIS EMAIL
ADDRESS.
Information on the bid/proposal process/procedures may be obtained from Patricia Helms, Purchasing Manager
at (972) 466-3115 or purchasing@cityofcarrollton.com.
Until the final award by the city of Carrollton, said City reserves the right to reject any and/or all bids, to waive
technicalities, to re-advertise, to proceed otherwise when the best interests of said City will be realized hereby. Bids
will be submitted sealed and plainly marked with the date and time of opening.
The City of Carrollton Municipal Building is wheelchair accessible. For accommodations needed for bid openings,
please contact the Purchasing Office 72 hours in advance at (972) 466-3133.
CITY OF CARROLLTON, TEXAS
Publication Dates:
Closing Date:
Patricia Helms, Purchasing Manager
Sunday, July 28, 2019 & Sunday, August 4, 2019
Thursday, August 22, 2019 @ 1:00 (CST)
3
RFP# 19-041 Depository and Safekeeping Services
TIMELINE
RFP# 19-041 Depository and Safekeeping Services
Advertise
RFP Release/Available on website
Deadline for Questions
Deadline for Response to Questions
Deadline for Proposals
Proposal Analysis
Interviews with Finalists (If applicable)
Contract Approval by City Attorney
City Council Authorization
Contract Begins
Sunday, July 28, 2019
Sunday, August 4, 2019
Thursday, July 25, 2019
Friday, August 9, 2019 @ 11:00 AM
Email to treasuryrfp@cityofcarrollton.com
Wednesday, August 14, 2019 @ 4:00 PM (CST)
Thursday, August 22, 2019 @ 1:00 PM (CST)
Week of August 26-30, 2019
Week of September 3-6, 2019
Week of September 9-10, 2019
September 17, 2019
October 1, 2019
NOTE: The City may delay scheduled due dates if it is to the advantage of the City to do so.*
4
RFP# 19-041 Depository and Safekeeping Services
PART I
GENERAL CONDITIONS
5

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