RFP - Fixed Base Operator Services

Agency: Napa County
State: California
Type of Government: State & Local
NAICS Category:
  • 561210 - Facilities Support Services
Posted Date: Aug 29, 2019
Due Date: Mar 27, 2020
Solicitation No: AIRPA001
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Bid Number: AIRPA001
Bid Title: RFP - Fixed Base Operator Services
Category: Construction, Roads and Public Works
Status: Open

Description:

Napa County seeks proposals to develop facilities and provide Fixed Based Operator (FBO) Services on approximately 10 acres of prime property near the entrance of the Napa County Airport (Airport) in Napa, California. The County aims to attract a qualified and recognized provider of FBO services to enter into a long-term ground lease; construct significant additional apron area; develop high-quality FBO facilities, including new hangars and terminal space; and provide services consistent with the Airport’s Minimum Standards, Rules and Regulations, and Development Standards. Through this RFP and the resulting development of modern facilities, the County hopes to improve and expend services, as well as to increase competition on the airfield, benefiting all users of the Airport. Proposals are limited to general aviation facilities and services allowed under the Airport’s Master Plan and Minimum Standards.

Publication Date/Time:
8/29/2019 9:30 AM
Closing Date/Time:
3/27/2020 5:00 PM
Contact Person:
liz.habkirk@countyofnapa.org
Related Documents:

Attachment Preview

Request for Proposals
Fixed Base Operator Services
Napa County Airport
RFP NO. AIRPA001
Release Date: August 29, 2019
Due Date: March 27, 2020—by 5:00 PM Pacific Time.
Contact:
Liz Habkirk
Deputy Director of Public Works – General Services
1195 3rd Street, Suite 101
Napa, CA 94559
(707) 259-8321
Liz.Habkirk@countyofnapa.org
Request for Proposal Contents
1. GENERAL INFORMATION ON RFP, AIRPORT, AND NAPA COUNTY....................... 5
1.1 Purpose of RFP ................................................................................................................... 5
1.1.1. Napa County Airport................................................................................................... 6
1.1.2. Airport Goals for Development and Operations ......................................................... 6
1.1.3. Location ...................................................................................................................... 7
1.1.4. General Layout............................................................................................................ 7
1.1.5. Napa County Airport Aeronautical and Non-Aeronautical Activities........................ 8
1.1.6. Government Operations .............................................................................................. 8
1.1.7. Airport Data ................................................................................................................ 8
1.1.8. County Owned Aircraft Hangars ................................................................................ 9
1.1.9. Primary Management and Compliance Documents (PMCDs)................................. 10
1.2 Potential Aeronautical Business ....................................................................................... 10
1.3 Closest Aeronautical Competition .................................................................................... 10
1.4 Ineligible Respondents...................................................................................................... 11
1.4.1. Current FBO Participation ........................................................................................ 11
1.4.2. Assignment To or Acquisition of Competing Business............................................ 11
2. SCHEDULE OF EVENTS ................................................................................................... 12
3. PROPOSED SITE (AVAILABLE PROPERTY)................................................................. 12
3.1 Property Details - Proposed Site Location........................................................................ 12
3.2 Property Details - Required Development ........................................................................ 12
3.2.1. Property Details - Existing Self-Fuel Facility........................................................... 14
3.2.2. Property Details - Existing Terminal Building & Other County Facilities .............. 14
3.2.3. Property Details - Moving Existing County Infrastructure....................................... 14
3.2.4. Property Details - Storm Drain Improvements ......................................................... 15
3.3 Bulk Fuel Storage Facility ................................................................................................ 15
3.4 Zoning ............................................................................................................................... 15
3.5 Development Approval Process........................................................................................ 15
3.6 Pioneering Period: Terminal Building & Hangar Space................................................... 15
4. MANDATORY PRE-PROPOSAL MEETING ................................................................... 16
5. EVALUATION PROCESS .................................................................................................. 17
5.1 Evaluation Panel ............................................................................................................... 17
5.2 Pass/Fail Phase.................................................................................................................. 17
5.3 Scoring Phase.................................................................................................................... 18
5.3.1. Review of Proposals ................................................................................................. 18
5.3.2. Interview ................................................................................................................... 18
5.4 Negotiations ...................................................................................................................... 18
6. PROPOSAL SUBMISSION INSTRUCTIONS AND LIMITATIONS .............................. 19
6.1 Submission Instructions. ................................................................................................... 19
6.2 Due Date/Non-Responsive or Late Proposals................................................................... 19
6.3 Paper and Electronic Copies. ............................................................................................ 19
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6.4 Page Limit. ........................................................................................................................ 19
6.5 Format. .............................................................................................................................. 19
6.6 Performance Bond Requirement....................................................................................... 20
6.7 Signed Proposal ................................................................................................................ 20
6.8 Inquiries and Communications with the County. ............................................................. 20
6.8.1. Questions and Objections to RFP or Terms and Conditions of Agreement ............. 20
6.8.2. Communications and Integrity.................................................................................. 21
6.8.3. Process and Integrity Guidelines .............................................................................. 22
7. PROPOSAL .......................................................................................................................... 22
7.1 Required Information........................................................................................................ 22
7.1.1. Cover Letter .............................................................................................................. 23
7.1.2. Company Information . ............................................................................................. 23
7.2 Revenue to the Airport...................................................................................................... 24
7.3 Total Capital Investment................................................................................................... 24
7.4 Revenue to County General Fund..................................................................................... 24
7.5 Management Overview and Financial Qualifications....................................................... 25
7.5.1. Business/Management Plan ...................................................................................... 25
7.5.2. Demonstrated Experience ......................................................................................... 26
7.5.3. Project Organization and Key Personnel .................................................................. 26
7.5.4. References................................................................................................................. 27
7.5.5. Financial Qualifications Information ........................................................................ 27
7.5.6. Financial Projections................................................................................................. 28
7.6 Development Project/Contemplated Facilities ................................................................. 28
7.6.1. Development Considerations ................................................................................... 29
7.7 Benefits to the Community ............................................................................................... 29
7.8 Proposal Bond ................................................................................................................... 29
8. GENERAL CONDITIONS .................................................................................................. 30
8.1 Consequences of Submission of Proposal ........................................................................ 30
8.2 Acceptance/Rejection of Proposal .................................................................................... 30
8.3 Examination of Proposal Materials and Exemplar Agreement......................................... 31
8.4 RFP vs. Exemplar Agreement........................................................................................... 32
8.5 Nondiscrimination............................................................................................................. 32
8.6 Objections to this RFP and/or the Exemplar Agreement.................................................. 32
8.7 Protests or Objections ....................................................................................................... 32
8.7.1. Submitting Protests ................................................................................................... 32
8.7.2. Resolution Process. ................................................................................................... 33
8.7.3. Appeal to the Board of Supervisors .......................................................................... 33
8.7.4. Stay of Procurement Action During a Protest........................................................... 33
8.8 Insurance Requirements.................................................................................................... 34
8.9 Respondent’s Duty to Execute Agreement/ Proposal Bond ............................................. 34
8.10 Public Records .............................................................................................................. 34
8.11 Indemnity and Cost ....................................................................................................... 35
8.12 Real Estate Brokers/Agents .......................................................................................... 35
8.14 General Conditions ....................................................................................................... 35
8.15 RFP Addenda ................................................................................................................ 36
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8.16 Notifications.................................................................................................................. 36
9. EXHIBITS ............................................................................................................................ 37
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1. General Information on RFP, Airport, and Napa County
1.1 Purpose of RFP
Napa County (County) seeks proposals to develop facilities and provide Fixed
Based Operator (FBO) Services on approximately 10 acres of prime property near the entrance
of the Napa County Airport (Airport) in Napa, California. The County aims to attract a qualified
and recognized provider of FBO services to enter into a long-term ground lease; construct
significant additional apron area; develop high-quality FBO facilities, including new hangars and
terminal space; and provide services consistent with the Airport’s Minimum Standards, Rules
and Regulations, and Development Standards. Through this RFP and the resulting development
of modern facilities, the County hopes to improve and expend services, as well as to increase
competition on the airfield, benefiting all users of the Airport. Proposals are limited to general
aviation facilities and services allowed under the Airport’s Master Plan and Minimum
Standards.
Due to its proximity to Napa’s distinct landscape and world-class goods and services, the
Airport is well positioned to increase the traffic of medium and large turbine aircraft operators
utilized by charter companies, corporations, and high net worth individuals. Increasing this
traffic will benefit the Airport and bring this clientele into the region to the benefit of local
businesses and the surrounding communities. Respondents are therefore encouraged to address
how they will compete at the Airport and facilitate increased use of the Airport. Additionally
Respondents should demonstrate an understanding of the local ‘small General Aviation (GA)’
(single and light twin engine aircraft) community and describe how they will be integrated into
the Respondent’s business plan.
The County will require the Successful Respondent to lease the entire area labeled ‘West
FBO’ within the Draft Terminal Area Plan (EXHIBIT A) (approximately 10 acres) for this RFP
(the “Available Property”). The Successful Respondent will be required to plan, design, develop,
finance, construct, and operate facilities within the Available Property. While this acreage
exceeds the minimum requirement of four acres set forth in the minimum standards, the County
has determined that the unique benefits of locating within the Available Property warrants the
additional required lease space and related capital improvements. Proposals that attempt to lease
acreage less than the Available Property will be considered non-responsive. Similarly, any
future leases within the area labeled ‘East FBO’ within the Draft Terminal Area Plan would be
subject to the same approximate 10 acre development area.
The new development should complement and expand on the provision of aeronautical
services offered by the existing FBO1. Accordingly, Respondents must show a proven record of
accomplishment for developing a modern, efficient, and visually attractive FBO terminal
complex. The Successful Respondent will be required to design FBO facilities that will capture
the uniqueness of the Napa Valley. Such design will be subject to an architectural design review
and approval process as prescribed within the Airport’s Development Standards. The Successful
1 Services are described in Section 1.1.5 of this RFP
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