RFP02-20, Facility Condition Assessments

Agency: City of Concord
State: New Hampshire
Type of Government: State & Local
NAICS Category:
  • 541330 - Engineering Services
Posted Date: Aug 15, 2019
Due Date: Sep 20, 2019
Solicitation No: RFP02-20
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: RFP02-20
Bid Title: RFP02-20, Facility Condition Assessments
Category: Consultant Services
Status: Open

Description:
The City of Concord, NH is seeking to engage a qualified firm to conduct Facility Condition Assessments.


Deliver Bids To: Purchasing Office, 311 N. State Street, Concord, NH 03301
Publication Date/Time:
8/15/2019 12:00 AM
Closing Date/Time:
9/20/2019 2:00 PM
Pre-bid Meeting:
None
Contact Person:
Tina Waterman
Purchasing Manager
twaterman@concordnh.gov
603-230-3664
Fee:
No charge for bid documents
Special Requirements:
Required Bonds:None
Related Documents:

Attachment Preview

RFP 02-20
City of Concord, New Hampshire
Purchasing Division
FACILITY CONDITION ASSESSMENTS
Prepared for, and in coordination with the
GENERAL SERVICES DEPARTMENT
Proposal Documents
Contract Documents
Firm:______________________
PROPOSAL DUE DATE/TIME: SEPTEMBER 20, 2019 NOT LATER THAN 2:00 PM
Table of Contents
Table of Contents ..................................................................................................................................2
PROPOSAL DOCUMENTS
Request for Proposals............................................................................................................................3
General Terms and Conditions..............................................................................................................5
Scope of Work.....................................................................................................................................16
Specifications Exception Form ...........................................................................................................33
Proposal Signature Page......................................................................................................................34
W-9 Form ............................................................................................................................................35
Indemnification Agreement ................................................................................................................36
Insurance Requirements ......................................................................................................................37
No Proposal Questionnaire .................................................................................................................38
Proposal Evaluation Form...................................................................................................................39
Proposal Submission Checklist...........................................................................................................40
CONTRACT DOCUMENTS
Notice of Award..................................................................................................................................41
Agreement ...........................................................................................................................................42
Notice to Proceed ................................................................................................................................46
Page 2
City of Concord, New Hampshire
PURCHASING DIVISION
311 NORTH STATESTREET
CONCORD, NH 03301
(603) 230-3664 FAX: (603)230-3656
WWW.CONCORDNH.GOV/PURCHASING
REQUEST FOR PROPOSALS
The City of Concord, New Hampshire (The City) is seeking to engage a qualified firm (Consultant) to
conduct Facility Condition Assessments (FCA) at several locations totaling approximately 450,000 square
feet. Each firm submitting a proposal must be lawfully engaged in the service of performing facility
condition assessments in the State of New Hampshire.
An overview and detailed scoped of work (SOW) are provided later in this Request for Proposals (RFP).
Proposals must be received no later than 2:00 PM on September 20, 2019 from interested firms, to be
eligible for consideration by the City. Proposals may be submitted in hard copy to the Purchasing
Manager, Combined Operations & Maintenance Facility, 311 North State Street, Concord, NH 03301 and
must be clearly marked,
"RFP 02-20, FACILITY CONDITION ASSESSMENTS"
Requests for Proposals may be issued only by the Purchasing Manager, or his designee, to authorized
firms, and are not transferable unless authorized by the Purchasing Manager.
Complete copies of RFP 02-20 are available from the Purchasing Division, City of Concord, Combined
Operations & Maintenance Facility, 311 North State Street, Concord, NH 03301 (603-230-3664) or on-
line at www.concordnh.gov/purchasing.
All proposals received will be considered confidential and not available for public review until after
a contract has been awarded.
The City reserves the right to reject any or all proposals or any part thereof, to waive any formality,
informality, information and/or errors in a proposal, to accept the proposal(s) considered to be in the best
interest of the City, or to purchase on the open market if it is considered in the best interest of the City to
do so. Failure to submit all information called for is sufficient reason to declare a proposal as non-
responsive and subject to disqualification.
Failure to submit all information as detailed on the Proposal Submission Checklist and/or
submission of an unbalanced proposal are sufficient reasons to declare a proposal as non-responsive
and subject to disqualification.
Page 3
All proposals are advertised, at the City’s discretion, in various publications and are posted publicly as
detailed below:
Name
City of
Concord, NH
Associated
General
Contractors
Construction
Summary of
NH
Bid Ocean
Advertising
Medium
Posted on
City Website
and in City
Hall Lobby
Bid House
Address
41 Green Street,
Concord NH 033301
48 Grandview Drive,
Bow NH 03304
Bid House
734 Chestnut St,
Manchester NH 03104
Bid House
PO Box 40445, Grand
Junction, CO 81501
Phone/Fax
603.230-3664
603.230.3656(fax)
603.225.2701
603.226.3859(fax)
603.627.8856
603.627.4524(fax)
866.347.9657
877.356.9704(fax)
Email and Web Address
twaterman@concordnh.gov
www.concordnh.gov/purchasing
plansroom@agcnh.org
www.agcnh.org
info@constructionsummary.com
www.constructionsummry.com
bids@bidocean.com
www.bidocean.com
Dodge Data & Bid House
Analytics
New England
Construction
News - CDC
News
Bid House
300 American Metro
Blvd. Suite 185
Hamilton, NJ 08619
100 Radnor Rd S-102,
State College, PA
16801
607-898-2053
dodge.bidding@construction.com
www.construction.com
1.800.652.0008
plans@cdcnews.com
1.888.285.3393(fax) www.cdcnews.com
CITY OF CONCORD, NEW HAMPSHIRE
____________________________________
Tina M. Waterman, Purchasing Manager
Quotation Due Date/Time: September 20, 2019 not later than 2:00 PM
Page 4
GENERAL TERMS AND CONDITIONS
PREPARATION OF PROPOSALS:
Proposals shall be submitted on the forms provided and must be signed by the Proposer or the Proposer’s
authorized representative. The person signing the proposal shall initial any corrections to entries made on
the proposal forms.
Proposers must quote on all items appearing on the proposal forms unless specific directions in the
advertisement, on the proposal form or in the special provisions allowed for partial Proposals. Failure to
quote on all items may disqualify the proposal. When proposals on all items are not required, Proposers
shall insert the words “no proposal” where appropriate.
Alternative proposals will be considered, unless otherwise stated, only if the alternate is: (1) Described
completely, including, but not limited to, sample(s), if requested, and specifications sufficient so that a
comparison to the request can be made; and (2) Submitted as part of the base proposal response, i.e. it
shall not be a separate document which could be construed as a second proposal.
Unless otherwise stated in the Request for Proposal (RFP), the Proposer agrees that the proposal shall be
deemed open for acceptance for sixty (60) calendar days subsequent to submittal to the City of Concord
or as modified by addendum.
Any questions or inquiries must be submitted in writing, and must be received by the Purchasing Agent
(603-230-3656: Fax; twaterman@concordnh.gov) no later than seven (7) calendar days before the
Request for Proposals due date to be considered. Any changes to the Request for Proposals will be
provided to all Proposers of record.
The Proposer shall not divulge, discuss or compare this proposal with other Proposers and shall not
collude with any other Proposer or parties to a proposal whatever. (Note: No premiums, rebates or
gratuities permitted either with, prior to, or after any delivery materials is allowed. Any such violation
will result in the cancellation and/or return of materials, as applicable, and the removal from Proposal
List).
The name of manufacturer, trade name, or catalog number mentioned in this Request for Proposal is for
the purpose of designating a minimum standard of quality and type. Such references are not intended to
be restrictive, although specified color, type of material and specified measurements may be mandatory.
Proposals will be considered for any brand which meets or exceeds the quality of the specifications listed.
On all such proposals, the Proposer shall specify the product they are proposing and shall supply
sufficient data to enable a comparison to be made with the particular brand or manufacturer specified.
Failure to submit the above may be sufficient grounds for rejection of the proposal.
When samples are required, they must be submitted free of cost and will be returned unless otherwise
specified.
Items left for demonstration purposes shall be delivered and installed free of charge and shall be removed
by the vendor at no cost to the City. Said demonstration units shall not be offered to the City as new
equipment unless mutually agreed to.
Page 5

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