RFP 2021-003 Enterprise Resource Planning Solution

Agency: University of Maine
State: Maine
Type of Government: State & Local
NAICS Category:
  • 541511 - Custom Computer Programming Services
  • 541512 - Computer Systems Design Services
  • 541519 - Other Computer Related Services
  • 541611 - Administrative Management and General Management Consulting Services
Posted Date: Aug 5, 2020
Due Date: Aug 28, 2020
Solicitation No: 2021-003
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
bid # due date due time commodity attachments addenda
2021-003 28-Aug-2020 11:59 pm RFP 2021-003 Enterprise Resource Planning Solution RFP 2021-003 Cost Template
RFP 2021-003 Solution Requirements
No addenda file(s) available

Attachment Preview

Administered by University of Maine System
Office of Strategic Procurement
Request for Proposal (RFP)
Enterprise Resource Planning Solution
RFP #2021-003
Issued Date: August 7, 2020
Response Deadline Date/Time: August 28, 2020, 11:59 p.m. EST
Response Submission Information:
Submitted electronically to UMSResponses@maine.edu
Email Subject Line RC: Enterprise Resource Planning Solution -
RFP#2021-003
Response Contact Information:
Strategic Sourcing Manager (SSM): Robin Cyr
Email: UMSResponses@maine.edu and robin.cyr@maine.edu
Phone: (207) 649-0111
Request for Proposal (IT) ERP Solution
Dated: August 7, 2020
Table of Contents
1.0 INTRODUCTION ............................................................................................................................ 3
1.1 Definitions, Background, Purpose and Specifications .................................................. 3
1.2 General Information................................................................................................................. 8
1.3 General Submission Provisions ........................................................................................ 13
2.0 EVALUATION AND AWARD PROCESS ................................................................................ 15
2.1 Evaluation Criteria ................................................................................................................. 15
2.2 Award ........................................................................................................................................ 17
2.3 Negotiations ............................................................................................................................ 17
2.4 Award Protest ......................................................................................................................... 17
3.0 RESPONSE FORMAT REQUIREMENTS ............................................................................... 18
3.1 General Format Instructions ............................................................................................... 18
3.2 Response Format Instructions ........................................................................................... 18
Appendix A University of Maine System Response Cover Page................................... 20
Appendix B Debarment, Performance and Non-Collusion Certification...................... 22
Appendix C Required Cost Evaluation Exhibits................................................................. 23
Appendix D Contract for Services.......................................................................................... 31
Appendix E Evaluation Question(s) Master Agreement ............................................... 51
Appendix F Organization Reference Form........................................................................... 54
Appendix G Evaluation Question(s) - Organization, Qualifications and Experience55
Appendix H Evaluation Question(s) General, Implementation, Training, Support
and Reporting ................................................................................................................................. 56
Appendix H2 Solution Requirements Matrix ....................................................................... 60
Appendix I Evaluation - Accessibility Requirements (Updated 8/14/2018) ................. 62
Appendix J Evaluation Question(s) Information Security (Updated 8/14/2018) ..... 63
Appendix K Evaluation Question(s) - Information Technology (Updated 8/14/2018)65
University of Maine System RFP
Rev. 07/01/2020
Page 2 of 68
Request for Proposal (IT) ERP Solution
Dated: August 7, 2020
1.0 INTRODUCTION
1.1 Definitions, Background, Purpose and Specifications
1.1.1
Definitions
The University of Maine System will hereinafter be referred to as the "University."
Respondents to the document shall be referred to as "Respondent(s)” or
“Respondent”.
The Respondent to whom the Agreement is awarded shall be referred to as the
"Contractor."
The University of Maine System and other components of the University shall be
referred to as “Multi-Institution”.
1.1.2
Background
Overview
Established in 1968, the University of Maine System (UMS) unites six distinctive
public universities, comprising 10 campuses and numerous centers, in the
common purpose of providing quality higher education while delivering on its
traditional tripartite mission of teaching, research, and public service.
A comprehensive public institution of higher education, UMS serves more than
30,000 students annually and is supported by the efforts of more than 2,000 full-
time and part-time faculty, more than 3,000 regular full-time and part-time staff,
and a complement of part-time temporary (adjunct) faculty.
Reaching more than 500,000 people annually through educational and cultural
offerings, the University of Maine System also benefits from more than two-thirds
of its alumni population residing within the state; more than 123,000 individuals.
The System consists of six universities: The University of Maine (UMaine),
including its regional campus the University of Maine at Machias (UMM); the
University of Maine at Augusta (UMA); the University of Maine at Farmington
(UMF); the University of Maine at Fort Kent (UMFK), the University of Maine at
Presque Isle (UMPI); and the University of Southern Maine (USM). The System
also includes the University of Maine School of Law and the University of Maine
Graduate and Professional Center.
Campus thumbnails
University of Maine at Augusta
Founded in 1965, the University of Maine at Augusta transforms the lives of
students of every age and background across the State of Maine and beyond
through access to high-quality distance and on-site education, excellence in
student support, civic engagement, and professional and liberal arts programs.
UMA is the third largest public university in Maine. A leader in distance education,
UMA has a statewide presence with two campuses in Augusta and Bangor, eight
UMA Centers from Saco to Houlton, and 32 course receive sites across Maine.
Flexible modalities, with classes onsite, online, through video conference,
Interactive Television, and at UMA Centers allow its students to take classes, while
keeping work and family commitments. While UMA has a traditional-aged cohort,
two-thirds of its students are over 25 years old. Over 50% of UMA’s students are
University of Maine System RFP
Rev. 07/01/2020
Page 3 of 68
Request for Proposal (IT) ERP Solution
Dated: August 7, 2020
first generation and 72% are Pell Grant eligible. These students are motivated to
make a positive change in their lives by pursuing a college degree. With its multiple
locations and long-term expertise in online and distance learning, UMA is generally
considered the university of choice for Mainers of all ages who want to attend
college without uprooting their lives.
University of Maine at Farmington
The University of Maine at Farmington is the birthplace of public higher education
in Maine and has earned a national reputation for excellence. Established in 1864,
it is a small, selective public liberal arts college, serving primarily full-time,
traditional-age undergraduates in a residential setting. UMF offers quality
programs in teacher education, human services, arts and sciences and
professional studies. At Farmington, students feel connected, deeply woven in the
roots of the community. Through hands-on learning, the sharing of ideas, debating
of issues and pursuit of research, our professors become an active part of their
student’s lives helping them engage and succeed in a place where they are valued,
inspired and empowered. Located in the foothills of the mountains of western
Maine, UMF offers the perfect mix of the active outdoor lifestyle with the
quintessential New England college town. With enrollment at around 1,800 full-
time students, UMF is about the same size as many of New England’s most
selective private colleges and offers many of the same advantages, yet at a very
affordable priceproviding a tremendous college value in a spectacular natural
setting.
University of Maine at Fort Kent
Founded in 1878, the University of Maine at Fort Kent is a unique learning
institution perfect for people seeking a rural scholastic atmosphere of modern
academic standards combined with an eclectic mix of rugged outdoor vistas and
access to cosmopolitan epicenters across two countries. The learning
opportunities at UMFK have become a model of a "destination university" that
other New England campuses attempt to emulate. Strong academic programs
include associate and bachelor’s degrees in disciplines such as nursing, business,
biology, forestry and cybersecurity among others. The student body at UMFK
numbering 1,500, has a higher percentage of international students than any other
university in New England, allowing immersion in a cultural opportunity that is
unique in the world. UMFK enjoys national recognition for quality and value as well
as championships in men’s and women’s soccer.
University of Maine at Machias
The University of Maine at Machias is a regional campus of the University of Maine.
With its environmental liberal arts core, distinctive baccalaureate programs and
student-centered community, UMM creates enriching educational opportunities
that prepare graduates for professional success and lifelong engagement. It offers
15 undergraduate degree programs that serve approximately 800 students. Small
class sizes and hands-on learning define the academic experience at Maine's
coastal university, where there is a shared commitment to exploration, leadership,
collaboration and interdisciplinary problem solving. UMM’s applied research and
community outreach contribute to the quality of life and economic development in
Down East Maine and beyond.
University of Maine
The University of Maine, founded in Orono in 1865, is the state's land grant and
sea grant university. As the state’s only public research university, UMaine has a
statewide mission of teaching, research and economic development, and
community service. UMaine is among the most comprehensive higher education
University of Maine System RFP
Rev. 07/01/2020
Page 4 of 68
Request for Proposal (IT) ERP Solution
Dated: August 7, 2020
institutions in the Northeast with nearly 100 majors and academic programs. It
attracts students from Maine and 49 other states, and more than 60 countries. It
currently enrolls more than 11,400 undergraduate and graduate students who can
directly participate in research, working with world-class scholars. UMaine offers
more than 100 degree programs through which students can earn graduate
certificates, master's, doctoral or professional science master's degrees. The
university promotes environmental stewardship, with substantial efforts
campuswide aimed at conserving energy, recycling and adhering to green building
standards in new construction.
University of Maine at Presque Isle
For more than a century, the University of Maine at Presque Isle has been helping
students find their path to great professional careers, providing its 1,100 traditional
and non-traditional students from all areas of the state, country, and world with life-
changing opportunities in a caring, small-university environment. UMPI combines
liberal arts and selected professional programs and serves as a cultural and
educational resource for the entire region. The campus sits on 150 acres
surrounded by the rolling hills and potato fields of northern Maine and strives to be
the region’s premier learning institution while helping to stimulate cultural and
economic development in Aroostook County and the State of Maine. The
University serves as an educational and cultural center for the area and its facilities
are utilized for lectures, programs, concerts, dance performances, exhibits, and
plays that benefit the entire region.
University of Southern Maine
Known for its academic excellence and student focus, the University of Southern
Maine (USM) is a community-engaged university taking advantage of its three-
campus location in the economic and cultural heart of Maine to provide unmatched,
authentic, hands-on learning experiences. This gives our graduates a leg up in
launching their careers while at the same time meeting the workplace needs of our
region and state.
Our significant financial and academic support provides our students access to a
high quality education, helps ensure their success once they are here and enables
them to pursue and realize their dreams upon graduation.
Reflecting the community it serves, USM has become known as “the University of
Everyone,” welcoming a diverse mix of ages, backgrounds and income levels to
our 8,000 plus student body. Ranging from traditional high school graduates to
adults completing their degree, from high achievers to those who may not have
seen a college education in their future, from new Mainers to veterans who have
served our nation, the University of Southern Maine supports their academic
pursuits and encourages their advancement.
University of Maine School of Law
The University of Maine School of Law is the state’s public and only law school, a
vital resource serving our local, regional, national, and global community. Maine
Law is an institutional public servant committed to providing an accessible and
affordable student-focused program of legal education and achieving the highest
standards of ethical behavior. Our rigorous doctrinal and experiential curriculum,
influential scholarship, and signature programming prepare students to practice
law, promote respect for the rule of law, and advance justice for all members of
society.
University of Maine System RFP
Rev. 07/01/2020
Page 5 of 68

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

See Also

rfp# rfp title issuing department date posted Q&A and Amendment due date status

State Government of Maine

Bid Due: 10/16/2020

rfp# rfp title issuing department date posted Q&A and Amendment due date status

State Government of Maine

Bid Due: 10/13/2020

Bid #12-21 Working Group Facilitation Consulting Services RFQ - OPEN Order for Ad

City of South Portland

Bid Due: 10/05/2020

rfp# rfp title issuing department date posted Q&A and Amendment due date status

State Government of Maine

Bid Due: 9/24/2020