RFP - Engineering Design Services

Agency: City of Imperial
State: California
Type of Government: State & Local
NAICS Category:
  • 541330 - Engineering Services
Posted Date: Jun 24, 2020
Due Date: Jul 13, 2020
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RFP - Engineering Design Services
P03-2020
2nd Street Rehabilitation & Reconstruction from Old SR-86 to “P” Street
The City of Imperial is soliciting proposals for the purpose of hiring a qualified consultant to design 2nd Street Rehabilitation & Reconstruction project from Old SR-86 to “P” Street.
The successful consultant should include a professional team with at least one licensed civil engineer. The project consists of asphalt paving, thermoplastic striping, PCC driveways, PCC Curb & Gutters, PCC Sidewalks, ADA Ramps, Storm Drain and Sanitary Sewer pipelines.
To be considered, please submit three (3) copies and one (1) digital PDF copy (new USB/drive) of your proposal by Monday, July 13, 2020 at 3:00 P.M. to:
Debra Jackson, City Clerk
City of Imperial
420 S. Imperial Avenue
Imperial, CA 92251
All proposals shall be submitted in sealed envelope(s) and shall be clearly marked:
“SEALED PROPOSAL- DO NOT OPEN WITH REGULAR MAIL.”
Proposals received after the due date and time will be returned unopened. Faxed proposals will not be accepted. Hand carried proposal will be accepted before the response due date during normal business hours.
Questions regarding this Request for Proposal may be directed to Jesus Villegas, Project Manager, City of Imperial Community Development Department, 400 South Imperial Avenue, Suite 101; Imperial, CA 92251 or via email at jvillegas@cityofimperial.org (link sends e-mail) . All questions should be submitted in writing no later than July 6, 2020 and all prospective consultants will receive copies of the questions and responses.
Schedule
Release Date Monday, June 22, 2020
Submittal Date Monday, July 13, 2020 at 3:00 P.M.
Anticipated Award Date Wednesday, August 5, 2020
Notice to Proceed Date Monday, August 19, 2020
Completion Date Monday, October 19, 2020

Full P03-2020 RFP Documentation

Attachment Preview

REQUEST FOR PROPOSAL
P03-2020
ENGINEERING DESIGN SERVICES
2nd Street Rehabilitation & Reconstruction from Old
SR-86 to “P” Street
Release Date: Tuesday, June 23, 2020
Submittal Deadline: Monday, July 13, 2020 at 3:00 P.M.
Community Development Department
400 South Imperial Avenue, Suite 101
Imperial, CA 92251
(760) 355-1152
www.cityofimperial.org
I. Overview
The City of Imperial, California invites professional firms to submit proposals to provide
Engineering Design Services for the 2nd Street Rehabilitation & Reconstruction project
from Old SR-86 to “P” Street.
II. Background
The City of Imperial is located in the center of Imperial County in California’s
southeastern desert region. Incorporated in 1904, the City of Imperial is the oldest city
in the county, and it is currently the fast growing city in the Imperial Valley with an
estimated population of 19,321 people according to latest population estimated from
the State Department of Finance.
The City of Imperial, working through the Local Transportation Authority (LTA), Measure
D, provides for a half-cent transportation sales tax. 92% of the funds collected go
directly to the cities and County to pay for critical road repair projects, 5% is targeted for
regional projects, 2% for transit projects and 1% for administration. These funds make
the majority of road repairs possible for local cities and the County. In addition, funding
from the Surface Transportation Block Grant (STBG) Program, a federal-aid
transportation program, will be applied for the construction of this project.
The project site is on 2nd Street from Old SR-86 to “P” Street which runs in an east/west
direction and is approximately 2,290 linear feet.
III. Scope of Work
The City of Imperial is soliciting proposals for the purpose of hiring a qualified consultant
to design 2nd Street Rehabilitation & Reconstruction project from Old SR-86 to “P”
Street. The successful consultant should include a professional team with at least one
licensed civil engineer. The project consists of asphalt paving, thermoplastic striping,
PCC driveways, PCC Curb & Gutters, PCC Sidewalks, ADA Ramps, Storm Drain and
Sanitary Sewer pipelines.
This project must follow the Third Party Contracting Requirements as stipulated in U.S.
Department of Transportation Federal Transit Administration; Circular C 4200.1E,
Caltrans Local Assistance Procedures Manual, Chapter 10 - Consultant Selection, and
Chapter 13 - Right of Way guidelines.
In preparing a response to this Request for Proposal (RFP), the Consultant shall address
the following specific components that should be included in the scope of work. The
tasks below are intended to provide a guiding framework and are not necessarily
intended to be all-inclusive. The final scope of work will be coordinated with City staff
and the selected Consultant.
City of Imperial - June 2020
P03-2020
2nd Street Rehabilitation & Reconstruction
Page 1 of 6
Task I. Background and Information Gathering
The selected consultant will meet with City staff and other stakeholders to
develop a full understanding of the project. Necessary filed data will be
obtained by the consultant to prepare working drawings.
Task II. Design
The design of the 2nd Street Rehabilitation & Reconstruction from Old SR-86 to
“P” Street shall be in accordance with the classification in the Green Book, and
Caltrans Standard Specifications and City of Imperial Details. Progress meetings
shall occur following the completion of preliminary drawings (15-25%) and at
95% design.
Task III.
Bid Documentation
The consultant shall, at a minimum, provide the following documentation:
One full-size reproducible set of final improvement plans with each page
stamped and signed by a licensed professional Civil Engineer registered in
the state of California;
Three 24x36 copies of the final improvement plans;
Three unbound copies of project construction specifications;
One hard copy of the final Engineer’s Opinion of Probable Construction
Cost;
All of the above shall also be provided in electronic formats (AutoCAD,
MS Word, etc.).
Task IV.
Hourly Documentation
Include hourly rates schedule.
All construction bid documents shall incorporate local, state and federal regulations.
The consultant may be required to answer questions doing the bidding period regarding the
plans and specifications. Addenda must be prepared as necessary.
City of Imperial - June 2020
P03-2020
2nd Street Rehabilitation & Reconstruction
Page 2 of 6
Schedule
Release Date
Submittal Date
Anticipated Award Date
Notice to Proceed Date
Completion Date
Monday, June 22, 2020
Monday, July 13, 2020 at 3:00 P.M.
Wednesday, August 5, 2020
Monday, August 19, 2020
Monday, October 19, 2020
IV. Proposal Content
Proposal responses must adhere to the requirements outlined in this section. The
original proposal and each subsequent copy must be submitted on paper, property
bound, appropriately tabbed and labeled in the following order:
1. Introduction: Provide a cover letter and introduction including the name and
address of the organization with the name, address, telephone and fax numbers,
and e-mail address of the contact person who will be authorized to make
representations for the organization. A one-to two-page Executive Summary
shall be provided with an overview of the proposal, its highlights, and the
approach to successfully completing this project.
2. Scope of Work and Schedule: Discuss your approach of each task outlined in
Section III above with a breakdown of costs for Tasks 1, 2, and 3.
3. Qualifications and Personnel: Describe the firm’s resources, experience and
capabilities as follows:
a. Provide an outline of the firm’s background, qualifications, and ability to
perform the scope of services required. Identify and subcontractors
proposed for the project.
b. Provide a list and/or organizational chart to identify the person(s) who
will be primarily responsible for contract with the City.
c. Identify all key project personnel, their relationship to the project.
Relevant qualifications and experience, and their level of effort toward
completing all needed tasks. Include a description of specific projects
similar to their request and the specific tasks performed by the project
personnel.
d. Provide a brief outline of the firm’s current workload, staffing and ability
to meet the schedule and deadlines described in this RFP.
City of Imperial - June 2020
P03-2020
2nd Street Rehabilitation & Reconstruction
Page 3 of 6
4. References: Identify at least five (5) successfully completed projects of a
similar nature, preferably with direct involvement of municipal government in
California. Each project listed shall include the name of the agency, project
manager, phone number, and description of work performed. Consulting project
currently underway may also be submitted for consideration.
5. Other Requirements: Provide a declaration regarding existing potential conflict
of interest; i.e., other projects or commitments which might impair or
undermine the consultant’s ability or credibility regarding the proposed services.
Interested consulting firms shall carry professional Liability Insurance in an
amount no less than One Million dollars ($1MM). The selected Consultant shall
submit a Certificate of Insurance.
6. Additional Data: Proposals may include any other information the Consultant
deems essential to the evaluation of the qualifications and proposal statements.
This section will be limited to five (5) pages.
7. Consultant Fee: Within a separate sealed envelope, outline your expected fees
and schedule of work. The lowest cost proposal will not necessarily be selected.
V. Proposal Submittal
To be considered, please submit three (3) copies and one (1) digital PDF copy (new USB/
drive) of your proposal by Monday, July 13, 2020 at 3:00 P.M. to:
Debra Jackson, City Clerk
City of Imperial
420 S. Imperial Avenue
Imperial, CA 92251
All proposals shall be submitted in sealed envelope(s) and shall be clearly marked:
“SEALED PROPOSAL- DO NOT OPEN WITH REGULAR MAIL.”
Proposals received after the due date and time will be returned unopened. Faxed
proposals will not be accepted. Hand carried proposal will be accepted before the
response due date during normal business hours.
Questions regarding this Request for Proposal may be directed to Jesus Villegas, Project
Manager, City of Imperial Community Development Department, 400 South Imperial
Avenue, Suite 101; Imperial, CA 92251 or via email at jvillegas@cityofimperial.org. All
questions should be submitted in writing no later than July 6, 2020 and all prospective
consultants will receive copies of the questions and responses.
City of Imperial - June 2020
P03-2020
2nd Street Rehabilitation & Reconstruction
Page 4 of 6

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