RFP 002-20 Employee Assistance Program Services

Agency: Clayton County Public Schools
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 624190 - Other Individual and Family Services
Posted Date: Oct 4, 2019
Due Date: Nov 5, 2019
Solicitation No: RFP 002-20
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RFP 002-20 Employee Assistance Program Services
Posted on 10/04/2019
RFP 002-20 Employee Assistance Program Services

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PROPOSAL SCHEDULE
EVENT
Release of RFP
Non-Mandatory
Pre-Proposal Conference
Deadline for Submission of Questions
DATE OR DEADLINE
Eastern Standard Time (EST)
October 4, 2019
October 15, 2019 @ 10:00 a.m.
Purchasing Department
218 Stockbridge Road
Jonesboro, GA 30236
October 22, 2019 @ 3:00 p.m.
Answers Posted to Website by Addendum
Proposal Submission Deadline
Interviews and Presentations, if required.
Purchasing Representative
Submit questions to:
purchasing@clayton.k12.ga.us
October 29, 2019 @ 3:00 p.m.
November 5, 2019 @ 3:00 p.m.
Week of December 2 - 6, 2019
Jenel McMillian
PROPOSAL SUBMISSION FORM
This form must be completed in its entirety and signed by the authorized
representative or official submitting the proposal. This form must be returned with
each proposal. Failure to do so will render a proposal non-responsive.
Company Name:
Mailing Address:
(Street, City, State, Zip Code)
Email Address:
Phone Number:
Fax Number:
Social Security or Tax ID#:
Name of Authorized
Representative:(printed or typed only)
Title of Authorized Representative:
Signature of Authorized
Representative:
RFP 002-20 EMPLOYEE ASSISTANCE PROGRAM SERVICES
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TABLE OF CONTENTS
DESCRIPTION
Information and Instructions to Proponents
Submission of Proposals
General Information
About CCPS
Objective
Intent to Award
Term of Agreement
Scope of Services
Minimum Requirements for Proponent Firm(s)
Evaluation Process
Proposal Preparation and Guidelines
Proposal Format
Contents of Technical Proposal
CCPS Standard Agreement
Required Form Submittals
Appendices
A. Code of Ethics
B. General Terms and
Conditions
C. General School Schedules
and Holidays
D. Required Forms
Attachments
A. Scope of Services and Specifications
B. Cost Proposal Form
C. CCPS Draft Agreement
Exhibits
A. CCPS School Locations
BEGINNING PAGE
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RFP 002-20 EMPLOYEE ASSISTANCE PROGRAM SERVICES
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RFP 002-20
EMPLOYEE ASSISTANCE PROGRAM SERVICES
A. INFORMATION AND INSTRUCTIONS TO PROPONENTS
1. Services Required: This Request for Proposals (“RFP”) is to solicit proposals from
qualified firms to provide Employee Assistance Program Services for Clayton County
Public Schools (“CCPS”). A detailed Scope of Services (“SOS”) is set forth in this
RFP.
2. Solicitation Method: This solicitation is being conducted in accordance with all
applicable provisions of the CCPS Purchasing Policies and Procedures. By
submitting a proposal in reference to this solicitation, a Proponent acknowledges
that it is familiar with CCPS Purchasing Policy and Procedures and all laws
applicable to this solicitation, which policies, procedures and laws are incorporated
into this RFP by reference.
3. Criminal Background Check: By submitting a proposal in reference to this
solicitation, Proponent acknowledges that a satisfactory criminal background check
and history may be required for anyone coming into direct or indirect contact with
CCPS students at no cost to CCPS.
4. Certificate of Authority to Transact Business in Georgia: Each Proponent must
submit with its proposal documentation that demonstrates it is duly authorized to
conduct business in the State of Georgia. This requirement also applies to Joint
Venture (JV) Team Members, Sub-Consultants and Sub-Contractors.
5. Business License: Proponent is requested to submit a copy of its current, valid
business license with its Proposal. If the Proponent is a Georgia corporation,
Proponent is requested to submit a valid county or city business license. If Proponent
is a joint venture, Proponent is requested to submit valid business licenses for each
member of the joint venture. If the Proponent is not a Georgia corporation, Proponent
is requested to submit a Certificate of Authority to Transact Business in the State of
Georgia and a copy of its current, valid business license issued by its home
jurisdiction.
6. Professional License: Proponent must attach a copy of any professional license
required by this RFP with its response. All required licenses must be maintained for
the duration of any contract award period.
7. Tax Exemption Status: CCPS is exempt from Federal Excise Tax and Georgia
Sales Tax with regard to goods and services purchased directly by CCPS.
Exemption certificates are available upon request.
8. Codes, Permits, Fees, Licenses and Laws: All permits, fees, arrangements for
inspections, licenses, and costs incurred for the same shall be the sole responsibility
of the proponent. All services, labor, materials and construction must comply with all
applicable rules and regulations of local, state and/or national codes, laws and
ordinances of all authorities having jurisdiction over the project, which shall apply to
RFP 002-20 EMPLOYEE ASSISTANCE PROGRAM SERVICES
Page 4 of 72
the contract throughout and will be deemed to be included in the contract the same
as though herein written out in full.
9. No Offer by CCPS and Firm Offer by Proponent: This solicitation does not
constitute an offer by CCPS to enter into an agreement and cannot be accepted by
any Proponent to form an Agreement. This solicitation is only an invitation for offers
from interested Proponents and no offer shall bind CCPS. A Proponent’s offer is a
firm offer and may not be withdrawn except as provided in this RFP, CCPS
Purchasing Policies and Procedures and other applicable law.
10. Negotiations; Best and Final Offers: CCPS reserves the right to negotiate
specifications, terms and conditions, which may be necessary or appropriate for the
accomplishment of the intent of this RFP. CCPS may require the submission of Best
and Final Offers. CCPS may require that this RFP and Proponent’s response be
incorporated in full or in part as Contract Documents. The RFP and all responses,
supplemental information, and other submissions provided by Proponent during
discussions or negotiations may be held by the CCPS as contractually binding upon
Proponent. CCPS may seek clarification from a Proponent at any time during the
procurement process, and failure of a Proponent to timely respond may be cause
for rejection of Proponent’s proposal.
11. Purchase Order: A properly signed and executed Purchase Order provided to the
Proponent by CCPS results in a binding contract without further action by either
party. The contract documents shall consist of this Request for Proposals and any
addenda thereto, the offeror’s proposal (as amended by any negotiations and best
and final offers accepted by CCPS), Notice of Award and Notice to Proceed letters
and establishing Purchase Order. The contract shall be interpreted, construed and
given effect in all respects according to the laws of the State of Georgia.
12. Multiple Awards: CCPS reserves, in its sole discretion, the right to make one (1)
award, no award, or award to multiple Proponents.
13. Georgia Open Records Act: Information provided to CCPS is subject to disclosure
under the Georgia Open Records Act, O.C.G.A. § 50-18-70 et. seq. Pursuant to
O.C.G.A. § 50-18-72(a)(34), “[a]n entity submitting records containing trade secrets
that wishes to keep such records confidential under this paragraph shall submit and
attach to the records an affidavit affirmatively declaring that specific information in
the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10
[O.C.G.A. § 10-1-760 et seq.]”.
14. Illegal Immigration Reform and Enforcement Act: This RFP is subject to the
Illegal Immigration Reform and Enforcement Act of 2011 (“Act”), formerly known as
the Georgia Security and Immigration Compliance Act. Pursuant to Act, the
Proponent must provide with its Proposal proof of its registration with and continuing
and future participation in the E-Verify Program established by the United States
Department of Homeland Security. Completed Contractor Affidavit, Illegal
Immigration Reform and Enforcement Act Forms must be submitted with the
Proposal at the time of submission. Under State Law, the CCPS cannot consider
RFP 002-20 EMPLOYEE ASSISTANCE PROGRAM SERVICES
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