RFP08-20, Design Phase Services-Concord Public Library Renovations

Agency: City of Concord
State: New Hampshire
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 541330 - Engineering Services
Posted Date: Dec 5, 2019
Due Date: Jan 3, 2020
Solicitation No: RFP08-20
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: RFP08-20
Bid Title: RFP08-20, Design Phase Services-Concord Public Library Renovations
Category: Consultant Services
Status: Open

Description:
The City of Concord, NH wishes to engage the services of a qualified private firm to provide design phase services.
Deliver bids to: Purchasing Office
Attn: Tina Waterman
311 North State Street
Concord, NH 03301
Please find all other related documents for RFP08-20 on the City of Concord FTP site: https://ftp.concordnh.gov/login.html
Log on username: vendor
Log on password: Concord1



Publication Date/Time:
12/5/2019 12:00 AM
Closing Date/Time:
1/3/2020 2:00 PM
Contact Person:
Tina Waterman
Purchasing Manager
twaterman@concordnh.gov
603-230-3664
Fee:
No charge for bid documents.
Miscellaneous:
Complete proposal documents available in electronic format on the City's Website and FTP site.
Related Documents:

Attachment Preview

RFP 08-20
City of Concord, New Hampshire
Purchasing Division
DESIGN PHASE SERVICES
CONCORD PUBLIC LIBRARY RENOVATIONS
Prepared for, and in coordination with the
CITY ADMINISTRATION
Proposal Documents
Contract Documents
Firm:______________________
Page 1 of 41
Table Of Contents
Table of Contents ....................................................................................................................2
PROPOSAL DOCUMENTS
Request for Proposals .............................................................................................................3
General Terms and Conditions ...............................................................................................5
Instructions to Proposers.......................................................................................................20
Project Overview, Scope of Services & Schedule ................................................................25
Proposal Signature Page .......................................................................................................27
Proposal Submission Checklist.............................................................................................28
Specifications Exception Form .............................................................................................29
Form W-9..............................................................................................................................30
Indemnification Agreement ..................................................................................................31
Insurance Requirements........................................................................................................32
No Proposal Questionnaire ...................................................................................................33
Statement of Non-Collusion .................................................................................................34
Certificate of Authority.........................................................................................................35
CONTRACT DOCUMENTS
Notice of Award....................................................................................................................36
Agreement .............................................................................................................................37
Notice to Proceed ..................................................................................................................40
ATTACHMENT A
Proposal Evaluation Form.....................................................................................................41
Page 2 of 41
City of Concord, New Hampshire
PURCHASING DIVISION
311 NORTH STATESTREET
CONCORD, NH 03301
(603) 230-3664 FAX: (603)230-3656
WWW.CONCORDNH.GOV/PURCHASING
REQUEST FOR PROPOSALS
The City of Concord, New Hampshire wishes to engage the services of a private firm
(CONSULTANT) to provide design phase services for renovations of the Concord Public
Library. Each firm submitting a proposal must be lawfully engaged in the services of
architectural and engineering design in the State of New Hampshire,
An overview and detailed scope of services is provided later in the Request for Proposal (RFP).
Proposals must be received no later than 2:00 PM on January 3, 2020 from interested firms, to
be eligible for consideration by the City. Proposals shall be submitted in hard copy to the
Purchasing Manager, Combined Operations & Maintenance Facility, 311 North State Street,
Concord, NH 03301 and must be clearly marked,
“RFP 08-20
“DESIGN PHASE SERVICES - CONCORD PUBLIC LIBRARY RENOVATIONS”
Requests may be issued only by the Purchasing Manager, or her designee, to authorized firms,
and are not transferable unless authorized by the Purchasing Manager.
1. Complete copies of RFP 08-20 are available from the Purchasing Division, City of
Concord, Combined Operations & Maintenance Facility, 311 North State Street, Concord,
NH 03301 (603-230-3664) or on-line at www.concordnh.gov/Purchasing and secure FTP
site at: https://ftp.concordnh.gov, Account: vendor, Password: Concord1.
All proposals received will be considered confidential and not available for public review
until after a vendor has been selected.
The City reserves the right to reject any or all proposals or any part thereof, to waive any
formality, informality, information and/or errors in a proposal, to accept the proposal(s)
considered to be in the best interest of the City, or to purchase on the open market if it is
considered in the best interest of the City to do so.
Page 3 of 41
Failure to submit all information as detailed on the Proposal Submission Checklist and/or
submission of an unbalanced proposal are sufficient reasons to declare a proposal as non-
responsive and subject to disqualification.
All RFP’s are advertised, at the City’s discretion, in various publications and are posted publicly
as detailed below:
Name
City of
Concord, NH
Associated
General
Contractors
Construction
Summary of
NH
Bid Ocean
Dodge Data
& Analytics
New England
Construction
News - CDC
News
Advertising
Medium
Posted on
City Website
and in City
Hall Lobby
Bid House
Bid House
Bid House
Bid House
Bid House
Address
41 Green Street,
Concord NH
033301
48 Grandview
Drive, Bow NH
03304
734 Chestnut St,
Manchester NH
03104
PO Box 40445,
Grand Junction,
CO 81501
300 American
Metro Blvd.
Suite 185
Hamilton, NJ
08619
100 Radnor Rd
S-102, State
College, PA
16801
Phone/Fax
603.230-3664
603.230.3656(fax)
603.225.2701
603.226.3859(fax)
603.627.8856
603.627.4524(fax)
866.347.9657
877.356.9704(fax)
607-898-2053
1.800.652.0008
1.888.285.3393(fax)
Email and Web Address
twaterman@concordnh.gov
www.concordnh.gov/purchasing
plansroom@agcnh.org
www.agcnh.org
info@constructionsummary.com
www.constructionsummry.com
bids@bidocean.com
www.bidocean.com
dodge.bidding@construction.com
www.construction.com
plans@cdcnews.com
www.cdcnews.com
CITY OF CONCORD, NEW HAMPSHIRE
__________________________________________
Tina M. Waterman, Purchasing Manager
Date: December 4, 2019
Proposal Due Date/Time: January 3, 2020 later than 2:00 PM
Page 4 of 41
GENERAL TERMS AND CONDITIONS
PREPARATION OF PROPOSALS:
Proposals shall be submitted on the forms provided and must be signed by the Proposer or the
Proposer’s authorized representative. The person signing the proposal shall initial any
corrections to entries made on the proposal forms.
Proposers must quote on all items appearing on the proposal forms unless specific directions in
the advertisement, on the proposal form or in the special provisions allowed for partial Proposals.
Failure to quote on all items may disqualify the proposal. When proposals on all items are not
required, Proposers shall insert the words “no proposal” where appropriate.
Alternative proposals will be considered, unless otherwise stated, only if the alternate is: (1)
Described completely, including, but not limited to, sample(s), if requested, and specifications
sufficient so that a comparison to the request can be made; and (2) Submitted as part of the base
proposal response, i.e. it shall not be a separate document which could be construed as a second
proposal.
Unless otherwise stated in the Request for Proposal (RFP), the proposer agrees that the proposal
shall be deemed open for acceptance for sixty (60) calendar days subsequent to submittal to the
City of Concord or as modified by addendum.
Any questions or inquiries must be submitted in writing, and must be received by the Purchasing
Agent no later than seven (7) calendar days before the Request for Proposals due date to be
considered. Any changes to the Request for Proposals will be provided to all Proposers of
record.
The Proposer shall not divulge, discuss or compare this proposal with other Proposers and shall
not collude with any other Proposer or parties to a proposal whatever. (Note: No premiums,
rebates or gratuities permitted either with, prior to, or after any delivery materials are allowed.
Any such violation will result in the cancellation and/or return of materials, as applicable, and
the removal from Proposal List).
The name of manufacturer, trade name, or catalog number mentioned in this Request for
Proposal is for the purpose of designating a minimum standard of quality and type. Such
references are not intended to be restrictive, although specified color, type of material and
specified measurements may be mandatory. Proposals will be considered for any brand which
meets or exceeds the quality of the specifications listed. On all such proposals, the Proposer
shall specify the product they are proposing and shall supply sufficient data to enable a
comparison to be made with the particular brand or manufacturer specified. Failure to submit the
above may be sufficient grounds for rejection of the proposal.
When samples are required, they must be submitted free of cost and will be returned unless
otherwise specified.
Page 5 of 41

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