RFP# CS-19-89 Mobile Hotspots (Coop)

Agency: Town of Davie
State: Florida
Type of Government: State & Local
Posted Date: May 31, 2019
Due Date: Jun 27, 2019
Solicitation No: RFP# CS-19-89
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: RFP# CS-19-89
Bid Title: RFP# CS-19-89 Mobile Hotspots (Coop)
Category: Formal Solicitations
Status: Open

Description:

Dear Potential Respondent:

The Town of Davie, Florida invites qualified firms to submit responses in accordance with the requirements stated herein no later than 2:00 PM on Thursday, June 27, 2019, for RFP NO. CS-19-89 Mobile Hotspots – Cooperative Bid. Interested firms may secure the solicitation package and all other pertinent information by visiting http://www.davie-fl.gov/bids or at DemandStar.com.

The Town of Davie, FL on behalf of the Southeast Florida Governmental Purchasing Cooperative Group is seeking responses from qualified proposers to provide the required commodity and services in full accordance with the scope of services, terms and conditions contained herein. The selection of the successful respondent(s) shall be at the Town’s discretion and shall be made in a prompt manner after the receipt and evaluation of all RFP responses.

Questions regarding this solicitation shall be submitted in writing to bids@davie-fl.gov For security reasons, you must enable JavaScript to view this E-mail address. no later than June 17, 2019. Responses to those questions considered material to the solicitation will be made available as formal addenda to the Town’s Purchasing website and DemandStar.com. It is the responsibility of prospective respondents to ensure they are aware of all addenda issued relative to this solicitation.

Respondents shall submit One (1) original complete proposal package, Three (3) duplicate copies of said package and One (1) flash drive or CD copy, to the Town of Davie Budget and Finance / Purchasing Division – Attention: Purchasing Manager, Brian K. O’Connor, 6591 Orange Drive Davie, FL 33314 on or before the due date stipulated above. All packages shall be clearly marked “RFP No. CS-19-89 Mobile Hotspots – Cooperative Bid. The Town will not be responsible in the event the U.S. Postal Service or any other courier system fails to deliver any package by the above referenced deadline. Late submissions shall not be accepted.

RFP responses will be publicly opened and firm names read aloud in the Town Hall Council Chambers on the due date/time noted above. The selection of the successful respondent(s) shall be at the Town’s discretion and shall be made in a prompt manner after the receipt and evaluation of all RFP responses. The Town of Davie reserves the right to reject any and all submissions, to waive any and all irregularities in any submission, and to make awards in the best interest of the Town.

Brian K. O’Connor
Procurement Manager
Town of Davie

Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive solicitation are exempt from inspection until such time as the agency provides notice of an intended decision or until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier.

Publication Date/Time:
5/31/2019 12:00 AM
Closing Date/Time:
6/27/2019 2:00 PM
Download Available:
Free download see below
Related Documents:

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RFP #CS-19-89
____________________________
Company Submitting Response
REQUEST FOR PROPOSALS
RFP NO.
TITLE
AVAILABLE
PRE-PROPOSAL
CONFERENCE
DUE DATE
SUBMIT TO
REVIEW MEETING
COUNCIL APPROVAL
BONDS
CS - 19 - 89
MOBILE HOTSPOTS – COOPERATIVE BID
Friday, May 31, 2019
N/A
2:00 PM EST on Thursday, June 27, 2019
TOWN OF DAVIE - Procurement Division
Attn: Brian K. O’Connor, C.P.M.
6591 Orange Drive
Davie, FL 33314
TBA
TBA
N/A
Download Bid Information for Free at: https://www.davie-fl.gov/bids
Town of Davie Supplier Central:
https://www.davie-fl.gov/877/Supplier-Central
1
RFP #CS-19-89
TOWN OF DAVIE
RFP NO. CS-19-89
REQUEST FOR PROPOSALS
Mobile Hotspots – Cooperative Bid
Dear Potential Respondent:
The Town of Davie, Florida invites qualified firms to submit responses in accordance with the requirements
stated herein no later than 2:00 PM on Thursday, June 27, 2019, for RFP NO. CS-19-89 Mobile Hotspots –
Cooperative Bid. Interested firms may secure the solicitation package and all other pertinent information by
visiting http://www.davie-fl.gov/bids or at DemandStar.com.
The Town of Davie, FL on behalf of the Southeast Florida Governmental Purchasing Cooperative Group is seeking
responses from qualified proposers to provide the required commodity and services in full accordance with the
scope of services, terms and conditions contained herein. The selection of the successful respondent(s) shall be
at the Town’s discretion and shall be made in a prompt manner after the receipt and evaluation of all RFP
responses.
Questions regarding this solicitation shall be submitted in writing to bids@davie-fl.gov no later than
June 17, 2019. Responses to those questions considered material to the solicitation will be made available as
formal addenda to the Town’s Purchasing website and DemandStar.com. It is the responsibility of prospective
respondents to ensure they are aware of all addenda issued relative to this solicitation.
Respondents shall submit One (1) original complete proposal package, Three (3) duplicate copies of said
package and One (1) flash drive or CD copy, to the Town of Davie Budget and Finance / Purchasing
Division – Attention: Purchasing Manager, Brian K. O’Connor, 6591 Orange Drive Davie, FL 33314 on or
before the due date stipulated above. All packages shall be clearly marked “RFP No. CS-19-89 Mobile
Hotspots – Cooperative Bid. The Town will not be responsible in the event the U.S. Postal Service or any
other courier system fails to deliver any package by the above referenced deadline. Late submissions shall
not be accepted.
RFP responses will be publicly opened and firm names read aloud in the Town Hall Council Chambers on the
due date/time noted above. The selection of the successful respondent(s) shall be at the Town’s discretion and
shall be made in a prompt manner after the receipt and evaluation of all RFP responses. The Town of Davie
reserves the right to reject any and all submissions, to waive any and all irregularities in any submission, and
to make awards in the best interest of the Town.
Brian K. O’Connor
Procurement Manager
Town of Davie
Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive solicitation
are exempt from inspection until such time as the agency provides notice of an intended decision or until thirty (30) days
after the opening of the bids, proposals, or final replies, whichever is earlier.
2
SOUTHEAST FLORIDA GOVERNMENTAL
PURCHASING COOPERATIVE GROUP
TO OUR PROSPECTIVE CONTRACTORS:
The attached Invitation for Bid or Request for Proposal represents a cooperative procurement for the Southeast
Florida Governmental Purchasing Cooperative Group.
For the past several years, approximately forty-five (45) government entities have participated in Cooperative
Purchasing in Southeast Florida. The Southeast Florida Governmental Purchasing Cooperative Group was
formed in an effort to provide cost savings and cost avoidances to all entities by utilizing the buying power of
combined requirements for common, basic items.
The Government Agencies participating in this particular procurement and their respective delivery locations are
listed in the attached document.
Southeast Florida Governmental Purchasing Cooperative Group Procurement Operational Procedures:
All questions concerning this procurement should be addressed to the issuing agency, hereinafter referred to
as the “lead agency”. All responses are to be returned in accordance with the instructions contained in
the attached document. Any difficulty with participating agencies referenced in this award must be
brought to the attention of the lead agency.
Each participating governmental entity will be responsible for awarding the contract, issuing its own
purchase orders, and for order placement. Each entity will require separate billings, be responsible for
payment to the Contractor(s) awarded this contract, and issue its own tax exemption certificates as
required by the Contractor.
The Contract/purchase order terms of each entity will prevail for the individual participating entity. Invoicing
instructions, delivery locations and insurance requirements will be in accordance with the respective agency
requirements.
Any reference in the documents to a single entity or location will, in fact, be understood as referring to
all participating entities referenced in the documents and cover letter unless specifically noted
otherwise.
The awarded Contractor(s) shall be responsible for advising the lead agency of those participants who fail to
place orders as a result of this award during the contract period.
The Contractor(s) shall furnish the Lead Agency a detailed Summary of Sales semi-annually during the
contract period. Sales Summary shall include contract number(s), contractor’s name, the total of each
commodity sold during the reporting period and the total dollar amount of purchases by commodity.
Municipalities and other governmental entities which are not members of the Southeast Florida Governmental
Purchasing Cooperative Group are strictly prohibited from utilizing any contract or purchase order
resulting from this bid award. However, other Southeast Florida Governmental Purchasing Cooperative
Group members may participate in this contract for new usage, during the contract term, or in any contract
extension term, if approved by the lead agency. New Southeast Florida Governmental Purchasing
Cooperative Group members may participate in any contract on acceptance and approval by the lead
agency.
None of the participating governmental entities shall be deemed or construed to be a party to any contract
executed by and between any other governmental entity and the Contractor(s) as a result of this
procurement action.
“WORKING TOGETHER TO REDUCE COSTS”
RFP #CS-19-89
SECTION 1.0 GENERAL TERMS
AND CONDITIONS
1.1 DEFINITIONS
When used in Contract Documents (defined
below) or in related documents, the following
terms shall have the meanings given below:
Addendum: A modification of the Plans,
Specifications or other Contract
Documents distributed to prospective
Bidders prior to the opening of Bids.
Advertisement for Bids: The public notice
inviting the submission of Bids for the work.
Bid: The written offer of a Bidder to perform
the work or service.
Bid Bond: A bond executed by a Bidder
and its Surety in the attached form
guaranteeing that the Bidder, if awarded
the Contract will execute the same and will
timely furnish the required Performance
Bond, Payment Bond, and evidence of
Insurance.
Bidder: Any individual, firm, partnership or
corporation submitting a Bid in accordance
with the Instructions to Bidders.
Bid Documents: Bid Guarantee or bid
deposit. The Advertisement for Bids,
Instructions to Bidders, Bid Form, Bid Bond,
Contract, Performance Bond, Payment
Bond, General Conditions, Special
Provisions, Technical Specifications and
Plans, together with all Addenda.
Bid Form: The form on which Bids are
submitted.
Calendar Day: Every day shown on the
calendar.
Change Order: A written agreement
executed by the Town, the Contractor and
the Contractor’s Surety, covering
modifications to the Contract
recommended by the Project Manager and
approved by the Town Administrator and/or
Town Council.
Contract: The written agreement between
the Town and the Contractor for
performance of the Work in accordance
with the requirements of the Contract
Documents and for the payment of the
3
agreed consideration.
Contract Documents: The Instructions to
Bidders, Bid Form, Bid Bond, Contract,
Performance Bond, Payment Bond,
General Conditions, Special Provisions,
Supplemental Provisions, Technical
Specifications and Plans, together with all
Addenda, Change Orders, Schedules and
Shop Drawings.
Contract Administrator: Town of Davie
Town Administrator or his designee or duly
authorized representative designated to
manage the Contract.
Contractor: The individual, firm,
partnership, corporation or joint venture
whose Bid is accepted and who enters into
a Contract with the Town of Davie and who
is liable for the acceptable performance of
the work and for the payment of all legal
debts pertaining to the Work.
Contract Date: The date on which the
Agreement is effective.
Contract Time: The number of days
allowed for completion of the work. The
Contract Time will be stipulated in the Bid
Form, unless extended by a Change Order.
All contract time shall be measured in
calendar days.
Town: A political subdivision, Incorporated
Town within Broward County of the State of
Florida, whose governing body is a Town
Council consisting of a Mayor, Vice Mayor
and three Town Council members.
Community Redevelopment Agency
(CRA): The Town of Davie Community
Redevelopment Agency, which is created
pursuant to Florida Chapter 163, Part III.
Town Administrator: The Administrator of
the Town of Davie, Florida.
Executive Director: The Executive
Director of the Davie Community
Redevelopment Agency.
Days: Reference made to Days shall mean
consecutive calendar days.
Deliverables: All documentation and any
items of any nature submitted by the
Contractor to the Towns Project Manager
for review and approval in writing pursuant
to the terms of the Agreement.
Lessee: Any individual, partnership or
RFP #CS-19-89
corporation having a tenant relationship
with the Town of Davie.
Liquidated Damages: The amount that the
Contractor accepts, as stipulated in the Bid
Form, which will be deducted from the
Contract Sum for each Calendar day of
delay due to a Non-excusable Delay to be
determined by the Town’s Contract
Manager.
Notice To Proceed (NTP): The written
communication issued by the Town to the
Contractor directing the Contractor to begin
contract work and establishing the date of
commencement of the work.
Owner: The term Owner as used in this
Contract shall mean the Town of Davie.
Performance and Payment Bonds:
Bonds executed by the Contractor and his
Surety, on the attached forms, assuring that
the Contractor will, in good faith, perform
and guarantee the work in full conformity
with the terms of the Contract Documents
and will promptly pay all persons supplying
the Contractor with labor, materials, or
supplies, used directly or indirectly by the
Contractor in the prosecution of the Work.
Plans: The drawings or reproductions
thereof, prepared and sealed by the
Architect/Engineer, which show the
locations, character, dimensions and
details of the work to be done and which are
part of the Contract Documents.
Project: The construction and services
required by the Contract Documents, which
includes all labor, materials, equipment,
and services to be provided by the
Contractor to fulfill the Contractor’s
obligations.
Project Cost: The sum of the construction
costs, allowances for contingencies, the
total cost of design professional and related
services provided by consultant, and
allowances for such other items as charges
of all other professionals and consultants.
Project Manager: The duly authorized
representative designated to manage the
Project.
Scope of Service: Document which details
the work to be performed by the Contractor.
Subcontractor or Sub consultant: Any
person, entity, firm or corporation, other
than the employees of the Contractor, who
4
furnishes labor and/or materials, in
connection with the Work, whether directly
or indirectly, on behalf of and/or under the
direction of the Contractor and whether or
not in privity of Contract with the Contractor.
The words “Work”, “Services”,
“Program”, or “Project”: All matters and
things required to be done by the
Contractor in accordance with the
provisions of the Contract.
The words “Directed”, “Required”,
“Permitted”, “Ordered”, “Designated”,
“Selected”, “Prescribed”, or words of like
import to mean respectively, the direction,
requirement,
permission,
order,
designation, selection or prescription of the
Town's Project Manager or; and similarly
the words "approved", acceptable",
"satisfactory", "equal", "necessary", or
words of like import to mean respectively,
approved by, or acceptable or satisfactory
to, equal or necessary in the opinion of the
Town’s Project o Manager. In resolving
disputes and in all respects the Town
Administrator’s decision shall be final.
1.2 VENDOR NOTIFICATION
It is the policy of the Town to encourage full and
open competition among all available qualified
vendors. All vendors regularly engaged in the
type of work specified in the Bid Solicitation are
encouraged to submit bids. Vendors may enroll
with the Town to be included on an email list for
goods and services which can be found at
https://www.davie-fl.gov/list.aspx .
1.3 LOCAL PREFERENCE
Definitions
Local Davie Vendor-a “local Davie vendor” shall
mean a person or business entity which has
maintained a permanent place of business with
full-time employees within the Town limits for a
minimum of six months prior to the date of
issuance of a bid or proposal solicitation. The
permanent place of business may not be a post
office box or a residence. The business location
must actually distribute goods or services from
that location. In addition, the business must have
a current business tax receipt from the Town of
Davie and have an address that the U.S. Postal
Service recognizes as being a Davie address to
be eligible.
Local Broward County Vendor- a “local Broward
vendor” shall mean a person or business entity
which has maintained a permanent place of
business with full-time employees within the
Broward County limits for a minimum of six
months prior to the date of issuance of a bid or

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