RFP - Construction Management, Geotechnical and Inspection Services for Calexico New River Parkway Project Phase 1B Federal Project No.: HPLUL-5168(015)

Agency: City of Calexico
State: California
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 541330 - Engineering Services
  • 541350 - Building Inspection Services
Posted Date: Jun 18, 2019
Due Date: Jul 3, 2019
Bid Source: Please Login to View Page
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RFP - Construction Management, Geotechnical and Inspection Services for Calexico New River Parkway Project Phase 1B Federal Project No.: HPLUL-5168(015)

City of Calexico
Request for Proposals
Construction Management, Geotechnical and Inspection Services for
Calexico New River Parkway Project Phase 1B
Federal Project No.: HPLUL-5168(015)

The City of Calexico is requesting proposals from qualified and experienced construction management, geotechnical and field inspection professionals to provide Construction Management, Geotechnical and Inspection Services for Calexico New River Parkway Project Phase 1B Federal Project No.: HPLUL-5168(015). The services are anticipated to be full time for the duration of the construction work, which will be completed by private contract secured through the public bidding process.

The purpose of the Request for Proposals (RFP) is to provide the City of Calexico with the assurance that this City administered project is constructed in substantial compliance with the plans and specifications and that all local, state, and federal provisions (where applicable) which may be required due to the specific funding requirements are adhered to. An important objective is to maintain a level of high quality Construction Management, Geotechnical and Inspection Services through appropriate documentation and workflow methodology in the most cost-effective manner possible.

Qualified entities are invited to submit written proposals for consideration in accordance with this request. These services will be conducted under a contract with the City of Calexico, hereinafter referred to as "City" and the consultant entity, hereinafter referred to as "Consultant". The contract will be regulated according to the provisions of all federal, state and local laws and ordinances that are applicable. This includes compliance with prevailing wage rates and their payment in accordance with California Labor Code, Section 1775.

This City of Calexico has a Disadvantage Business Enterprise (DBE) goal of eight percent (8%).

The City of Calexico proposes to construct a new 12-foot wide paved asphalt path with landscaped overlook, concrete wingwalls, irrigation and minor drainage improvement. The bicycle path would be classified as a Class I Bike Trail because it would provide a completely separated right­ of-way for the exclusive use of bicycles and pedestrians, with no cross flow or motorized traffic along the proposed Class I Bike Trail.

Consultant must submit five (5) copies of their proposal with original Consultant signature. The proposal must be formatted in accordance with the instructions of this RFP. Promotional material may be attached, but are not necessary and will not be considered as meeting any of the requirements of this RFP. Proposals must be enclosed in a sealed envelope or package, clearly marked “RFP for Construction Management, Geotechnical and Inspection Services” and delivered on or before 2:00 p.m. on Wednesday, July 3, 2019 to:

Office of the City Clerk
City Hall
City of Calexico
608 Heber Avenue
Calexico, CA 92231

Late, emailed or facsimile proposals will not be accepted. It is the proposer’s responsibility to assure that its proposal is delivered and received at the location specified herein, on or before the date and hour set. Proposals received after the date and time specified will not be considered.

Copy of the Request for Proposal can be obtained at the Public Works Department, 549 Pierce Avenue, Calexico, Calexico, California 92231 or by visiting the City of Calexico website at www.calexico.ca.gov .

Consultant will be required to obtain a City of Calexico Business License once proposal is awarded.

If you have any questions or require additional information, please do not hesitate to contact the Public Works Department at 760/768-2160.

David Dale, City Manager
City of Calexico

RFP_for_Construction_Management_Geotechnical_and_Inspection_Services_-_HPLUL-5168(15).pdf

Attachment Preview

CITY OF CALEXICO
Request for Proposals
Construction Management, Geotechnical
and Inspection Services for
Calexico New River Parkway Project
Phase 1B
Federal Project No.: HPLUL-5168(015)
Public Works Department
608 Heber Avenue
Calexico, CA 92231
760/768-2160
www.calexico.ca.gov
June 13, 2019
TABLE OF CONTENTS
SECTION
DESCRIPTION
PAGE
I
Introduction and Background
3
II
Scope of Work
3
III
Audits and Investigations
5
IV
Submittal Requirements
5
V
Selection Process
8
VI
Tentative Schedule
9
VII
Inquiries
9
VIII
Submittal Deadline
9
EXHIBITS
A – Sample Proposal Evaluation Form
B – Sample Consultant Agreement and Insurance Requirements
For all Federally Funded Projects the following additional items shall also be considered part
of the contract:
Caltrans Local Assistance Procedures Manual (LAPM) forms can be found in digital format at:
http://www.dot.ca.gov/hq/LocalPrograms/lam/forms/lapmforms.htm
C – Bidder/Proposer Disadvantaged Business Enterprise (DBE) Program Requirements
Exhibit 9-B: Local Agency DBE Annual Submittal Form
Exhibit 10-I: Notice to Proposers Disadvantages Business Enterprise Information
Exhibit 15-H: DBE Information – Good Faith Efforts
Exhibit 10-O1: Consultant Proposal DBE Commitment
Exhibit 10-H: Sample Cost Proposal Example 1 (10H must be submitted in separate
sealed envelope)
Exhibit 10-Q: Disclosure of Lobbying Activities
D – Required Certification by Consultant and City after Contract Execution
Exhibit 10-O2: Local Agency Proposer DBE Information (Consultant Contract)
Exhibit 17-F: Final Report – Utilization of DBEs
Exhibit 17-O: DBE Certification Status Change
E – Required Certification for Agreements with a Value Greater than $150,000.00 (Before
Contract Execution)
Exhibit 10-K: Consultant Certification of Contract Cost and Financial Management System
Exhibit 10-A: A&E Consultant Audit Request Letter and Checklist
2
I. INTRODUCTION AND BACKGROUND
The City of Calexico is requesting proposals from qualified and experienced construction
management, geotechnical and field inspection professionals to provide Construction
Management, Geotechnical and Inspection Services for Calexico New River Parkway Project
Phase 1B Federal Project No.: HPLUL-5168(015). The services are anticipated to be full time for
the duration of the construction work, which will be completed by private contract secured through
the public bidding process.
The purpose of the Request for Proposals (RFP) is to provide the City of Calexico with the
assurance that this City administered project is constructed in substantial compliance with the plans
and specifications and that all local, state, and federal provisions (where applicable) which may be
required due to the specific funding requirements are adhered to. An important objective is to
maintain a level of high quality Construction Management, Geotechnical and Inspection Services
through appropriate documentation and workflow methodology in the most cost-effective manner
possible.
Qualified entities are invited to submit written proposals for consideration in accordance with this
request. These services will be conducted under a contract with the City of Calexico, hereinafter
referred to as "City" and the consultant entity, hereinafter referred to as "Consultant". The contract
will be regulated according to the provisions of all federal, state and local laws and ordinances that
are applicable. This includes compliance with prevailing wage rates and their payment in
accordance with California Labor Code, Section 1775.
This City of Calexico has a Disadvantage Business Enterprise (DBE) goal of eight percent (8%).
Services that are partially funded with Federal funds are subject to Part 26, Title 49, Code of
Federal Regulations entitled “Participation by Disadvantaged Business Enterprises (DBE) in the
Department of Transportation Financial Assistance program.” Caltrans DBE program information
can be found here: http://www.dot.ca.gov/hq/LocalPrograms/DBE_CRLC.html.
The City of Calexico proposes to construct a new 12-foot wide paved asphalt path with landscaped
overlook, concrete wingwalls, irrigation and minor drainage improvement. The bicycle path would
be classified as a Class I Bike Trail because it would provide a completely separated right­ of-way
for the exclusive use of bicycles and pedestrians, with no cross flow or motorized traffic along the
proposed Class I Bike Trail.
II. SCOPE OF WORK
Provide Construction Management, Geotechnical and Inspection Services during construction.
This will require providing one qualified individual to observe the construction phase to determine,
in general, whether there is compliance with the bidding documents. This includes:
Attend pre-construction meeting with the City.
3
Verify contractor’s work is being completed according to plans and specifications. (Work
shall include inspecting all aspects of the grading, paving, concrete, street lighting and all
other portions of construction shown on the plans/specifications).
Review and recommendation regarding submittals, shop drawings and product
substitutions.
Review and make recommendations regarding construction change orders, contractors'
claims and payments.
Observe and report on construction operations and keep track of progress.
Keeping Contract files in different categories (payments, change orders, RFl's, general
correspondence, labor compliance, etc.). These files will be used by the granting agency to
audit the work.
Provide geotechnical engineering services and survey services necessary or the required
scope of work.
Confirm all geotechnical inspections are being completed according to the City approved
Quality Assurance Program (QAP), and contract specifications and guidelines.
Prepare daily reports and weekly reports per Exhibit 16-C of the LAPM. These reports
shall be submitted to the City for review at the end of each work week.
Labor compliance. Making sure the contractor and subcontractors pay correct wages as
determined by Davis Bacon or by the State Department of Industrial Relations, as well as
performing the employee interviews.
Perform employee interviews per CEM-2504. One per week per trade. Once completed,
the interviews will be given to the Resident Engineer (City) for review.
Keep City staff fully advised as to the progress of the work on a weekly basis.
Coordinate inspections with geotech, which includes: production plant testing, onsite
material testing, compaction testing, concrete cylinder testing and assist in processing
submittals for mix designs for asphalt and concrete. Verifying that asphalt is in accordance
to approved mix designs and is installed according to plans and specifications. Verifying
imported base material meets contract plan and specifications. Verifying that the
pulverized asphalt meets the contract plans and specifications.
Perform employee interviews per CEM-2504. One per week per trade. Once completed,
the interviews will be given to the Resident Engineer (City) for review.
4
Verify that all erosion control is set up and maintained throughout the duration of the
project.
Coordinate final inspection and preparation of punch list and close-out of Project.
III. AUDITS AND INVESTIGATIONS
All proposed Architectural and Engineering contracts and supporting documents are subject to
audit or review by Caltrans, Audits and Investigations (A&I), other state audit organizations, or
the federal government. Not all proposed contracts will be audited or reviewed; they will be
selected n a risk-based approach. Whether a proposed contract or consultant is selected for audit
review through A&I’s risk-based approach is dictated by the dollar thresholds of the proposed
contract, and other risk factors.
Dollar thresholds for audits or reviews are stratified as follows:
Less than $150K – no audit or review is required, but is optional;
Between $150K and $1M;
Between $1M and $3.5M;
$3.5M and above
Proposed
Contract
Amount
Documents
Required
Small Purchase
Procedure
Less than $150K
Case 1.
Between $150K
and $1M
Case 2. Between
$1M and $3.5M
Case 3.
$3.5M or greater
None
Certification by
Consultants and
Subconsultants
(Exhibit 10-K)
Proposed
contract,
certifications,
Internal Control
Questionnaire,
etc. (see Exhibit
10-A.)
Proposed
contract,
certifications,
Internal Control
Questionnaire,
etc.
AND
CPA Audited
Conformance
Letter
Required?
No
No
Yes
Audit/Review
Performed?
Audit/review
optional
May be selected
for Audit or
Review.
May be selected
for ICR Audit.
If Audited or
Reviewed will
Cognizant Letter
of Approval be
Issued?
N/A
If Indirect Cost
Rate (ICR)
Audit is
performed.
Yes
Yes
May be selected
Yes
for Review of
CPA’s work
papers of audited
ICR
5

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