RFP #01-20 Clinicians, Choreographers, and Judges

Agency: North East Independent School District
State: Texas
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
Posted Date: Jun 27, 2019
Due Date: Jul 17, 2019
Solicitation No: RFP #01-20
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RFP #01-20 Clinicians, Choreographers, and Judges

Opening Date: Wednesday, July 17, 2019 at 10:30 am

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NORTH EAST INDEPENDENT SCHOOL DISTRICT
8961 Tesoro Drive, Suite 317
San Antonio, Texas 78217
RFP #01-20 Fine Arts Clinicians, Choreographers and Competition Judges
North East Independent School District is requesting proposals for RFP #01-20 - Fine Arts Clinicians, Choreographers and
Competition Judges per the following specifications and conditions.
1. This is a service proposal bid that includes firm pricing for contracted services.
2. This bid is good for one (1) year with the option to extend the bid for four (4) additional one-year contracts. Any
requested price adjustments will be considered once a year on the anniversary of the award date.
3. This bid is an “Extended Response Bid” which allows NEISD to receive bid responses and add vendors to the awarded
bid list during the active term of the bid.
4. This is a multiple-year proposal.
5. North East ISD reserves the right to:
a. waive any irregularities or formalities in the proposal or proposal process
b. waive or take exception to any part of the proposal specifications when in the best interest of North East ISD
c. reject any and all proposals
d. make awards that are the best value for the district
6. This bid proposal will be awarded to multiple vendors.
7. North East ISD does not award bids based only on the lowest priced proposals but evaluates quality and suitability to
purpose as well. A list of required evaluation criteria used by the district can be found in Texas Government Code
44.031(b).
8. After proposals have been evaluated, awarded vendors will be notified in writing. Contracts will be put into effect by
means of purchase orders issued by the Executive Director of Procurement & eCommerce.
9. Payment terms will be net thirty (30) days after acceptance of services or receipt of invoice, whichever comes last.
Please mail or deliver to completed proposals to:
David C. Bohannon, Executive Director of Procurement& eCommerce
North East Independent School District
8961 Tesoro Drive, Suite 317
San Antonio, Texas 78217
ELECTRONIC OR FAXED BID SUBMISSIONS ARE NOT ACCEPTED BY NEISD.
Completed proposals must be submitted in a sealed envelope with your business name and RFP #01-20 printed on the
outside of the envelope. Bid submittals must be received and time-stamped in the Department of Procurement &
eCommerce by the specified bid opening date and time. North East ISD shall not be held responsible for late submissions.
Late submissions will not be opened or considered.
Due Date:
Due Time:
July 17, 2019
10:30 am CST
North East ISD participates in interlocal agreements with East Central ISD, Judson ISD, Northside ISD and San Antonio ISD.
Awarded vendors can agree to extend proposal pricing to the above listed districts. North East ISD does not guarantee the use of this
proposal by the other school districts and use of the contract will be at the discretion of each district. Any contract resulting from this
agreement is strictly between the individual districts and the proposer.
Company Name ___________________________ RFP #01-20 Clinicians, Choreographers and Judges Page 1 of 5
CONFLICT OF INTEREST DISCLOSURE
A Conflict of Interest Questionnaire is included and should be signed and returned with proposal. The governing body of a
local governmental entity may, at its discretion, declare a contract void if the governing body determines that a vendor failed
to file a conflict of interest questionnaire required by Section 176.006. Failure to submit a completed and signed Conflict of
Interest Disclosure may result in the disqualification of the proposal.
PUBLIC INFORMATION REQUESTS
North East ISD is a political subdivision of the State of Texas, and as such all information and documentation in its
possession, custody or control is subject to the requirements of the Texas Public Information Act set forth in Chapter 552
of the Texas Government Code. You understand that by submitting this bid, to include all supporting documentation, it is
in the possession of the District. Therefore, North East ISD must and will provide all procurement and bid submittal
information to any third-party that submits a Public Information Act request for the documents, with the exception of vendor
financial statements.
OPTION TO EXTEND CONTRACT
The NEISD reserves the right to extend this contract for (4) four additional one-year contracts. If the option to renew is
exercised, the contract will continue under the same terms and conditions.
EXTENDED RESPONSE PERIOD
Responses will be accepted throughout the life of the bid and awarded on a periodic basis.
NON-APPROPRIATION OF FUNDS
In the event funds are not appropriated by the NEISD’s governing body in any fiscal period for payments due under this
contract, then the Executive Director of Procurement & eCommerce, or designee, will immediately notify the successful
proposer(s), or their designee(s), of such occurrence and this contract will terminate on the last day of the fiscal period for
which appropriations were received without penalty or expense to NEISD of any kind whatsoever, except as to the portions
of the contract or other payments herein agreed upon for which funds will have been appropriated and budgeted or are
otherwise available.
TERMINATION CLAUSE
NEISD reserves the right to terminate this contract including, but not limited to, non-performance with thirty (30) days written
notice.
RIGHT TO REJECT
North East Independent School District of San Antonio, Texas, reserves the right to reject any and all proposals submitted
and to request additional information from all proposers. The contract award will be made to the company who, based on
the evaluation of all responses, applying all selection criteria and oral interviews, if necessary, is determined to be the best
qualified.
VENUE
Both parties agree that venue for any litigation arising from this contract shall lie in San Antonio, Bexar County, Texas.
CERTIFICATE OF INTERESTED PARTIES (HB 1295 FORM)
Section 2252.908 of the Government Code states that a governmental entity or state agency may not enter into certain
contracts with a business entity unless the business entity submits a disclosure of interested parties form. If North East
ISD determines a HB1295 form is required, the vendor will be notified. More information can be located at the following
site: https://www.ethics.state.tx.us/tec/1295-Info.htm
TEXAS GOVERNMENT CODE CHAPTER 2270 VERIFICATION FORM
State law requires governmental entities to receive written verification regarding the boycotting of Israel from a
company before entering into a contract. If North East ISD determines a vendor meets the criteria, an HB2270
form will be provided for the vendor to complete and return before any transactions take place.
CONTRACTOR FINGERPRINTING QUESTIONNAIRE
When services will be provided using this contract, NEISD will determine if a contractor needs to be fingerprinted in
compliance with Senate Bill 9, enacted during the 2007 legislative session. If NEISD determines the contractor must be
fingerprinted, they will be notified with further information on how to complete this process.
Company Name ___________________________ RFP #01-20 Clinicians, Choreographers and Judges Page 2 of 5
NORTH EAST INDEPENDENT SCHOOL DISTRICT
8961 Tesoro Drive
San Antonio, TX 78217
SECTION I LINE ITEM PRICING
Identify the services you provide in the lines below, the fee per service provided, and the unit of measure (UOM). This
may be per hour, day, project, session, or whatever custom UOM you list.
Description of service provided
Fee per service
Unit of Measure
(hour, day, project,
etc.)
Exceptions and/or comments:
SECTION II: CONTRACTOR/CONSULTANT EMPLOYEES
You may attach a page with additional employees as needed
Legal name of person providing services:
Birthdate (xx/xx/xxxx):
Driver’s License #:
SS#: - -
Employee Business Phone: (
)
Employee Mobile Phone: (
)
Employee Email:
State Issued:
Question
Yes
No
Have you ever been found guilty of, or entered a plea of nolo
contendere (no contest) or been arrested for, been charged with, or are
waiting for trial for any felony or misdemeanor offense under federal,
state, tribal, county or municipal law, regulation or ordinance? You
must answer YES if the matter was dismissed, deferred or vacated.
Once approved by the NEISD Administrator, the Contractor/Consultant (if required to be fingerprinted) is required to
submit a copy of this signed affidavit to TX DPS in order to open an account.
For questions regarding this bid, please contact Jill Jones,
NEISD Bid Specialist at 210.407.0406 or jjones1@neisd.net
Company Name ___________________________ RFP #01-20 Clinicians, Choreographers and Judges Page 3 of 5
NORTH EAST INDEPENDENT SCHOOL DISTRICT
8961 Tesoro Drive
San Antonio, TX 78217
SIGNATURE PAGE
Three (3) page requirements: 1. Answer statements 2. Signature 3. Company information.
In the event funds are not appropriated by the NEISD’s governing body in any fiscal period for payments due payments due
under this contract, then the Executive Director of Procurement & eCommerce, or designee, will immediately notify the
successful proposer(s), or their designee(s), of such occurrence and this contract will terminate on the last day of the fiscal
period for which appropriations were received without penalty or expense to NEISD of any kind whatsoever, except as to
the portions of the contract or other payments herein agreed upon for which funds will have been appropriated and budgeted
or are otherwise available.
The undersigned certifies that the firm and/or principals of the firm (check one) are____/are not____ currently debarred,
suspended, or proposed for debarment by any federal entity. The undersigned agrees to notify the District of any change
in this status, should one occur, until such time as an award has been made under this procurement action.
Also, pursuant to the State of Texas Legislative Senate Bill NO. 1, Section 44.034, Notification of Criminal History, the
undersigned affirms this firm (check one) is____/is not____ owned or operated by anyone who has been convicted of a
felony. This statement is not required of a publicly held corporation.
The undersigned affirms that they are duly authorized to execute this contract, that this company, firm, partnership or
individual has not prepared this bid in collusion with any other Bidder, and that the contents of this bid as to prices, terms
or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person
engaged in this type of business prior to the official opening of this bid.
By submitting this offer, the undersigned acknowledges that the Conflict of Interest questionnaire, in accordance with
HB914, has been received, that instructions have been read, and the questionnaire has been/is being submitted as
necessary.
By submitting this offer, the undersigned acknowledges that the Disclosure of Interested Parties form, in accordance with
HB1295, has been received, that instructions have been read, and the questionnaire has been/is being submitted as
necessary.
Original Authorized Signature ►____________________________________________________________________◄
(Person Responsible for Proposal)
Company_________________________________________________________________________________________
Name of Representative _____________________________________________________________________________
(Type or Print)
Address _________________________________________________________________________________________
City, State ________________________________________________________________ Zip ____________________
Phone ____________________________________________ Fax ___________________________________________
Email ______________________________________________________________ Date _________________________
Company Name ___________________________ RFP #01-20 Clinicians, Choreographers and Judges Page 4 of 5
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
FORM CIQ
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
OFFICE USE ONLY
Date Received
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An
offense under this section is a misdemeanor.
1 Name of vendor who has a business relationship with local governmental entity.
2
Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an
updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date
on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3
Name of local government officer about whom the information is being disclosed.
Name of Officer
4
Describe each employment or other business relationship with the local government officer, or a family
member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the
local government officer. Complete subparts A and B for each employment or business relationship described.
Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable
income, other than investment income, from the vendor?
Yes
No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the
direction of the local government officer or a family member of the officer AND the taxable income is not
received from the local governmental entity?
Yes
No
5
Describe each employment or business relationship that the vendor named in Section 1 maintains with a
corporation or other business entity with respect to which the local government officer serves as an officer
or director, or holds an ownership interest of one percent or more.
6
Check this box if the vendor has given the local government officer or a family member of the officer one or more
gifts
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
7
Signature of vendor doing business with the governmental entity
Date
Form provided by Texas Ethics Commission
www.ethics.state.tx.us
Revised 11/30/2015
Company Name ___________________________ RFP #01-20 Clinicians, Choreographers and Judges Page 5 of 5

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