RFP - Citywide Street Sweeping Services

Agency: City of Laguna Niguel
State: California
Type of Government: State & Local
NAICS Category:
  • 561790 - Other Services to Buildings and Dwellings
Posted Date: May 27, 2020
Due Date: Jun 11, 2020
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: 2021-002
Bid Title: RFP - Citywide Street Sweeping Services
Category: Public Works Bids
Status: Open

Description:
PROPOSALS DUE:
June 11, 2020 at 2:00 p.m.
City of Laguna Niguel
Public Works Department
30111 Crown Valley Parkway, SECOND FLOOR
Laguna Niguel, CA 92677

MANDATORY JOB WALK
Not required for this RFP

See Request for Proposals, under "Related Documents" below.

THE USER IS RESPONSIBLE FOR CHECKING THE CITY WEBSITE FOR ANY UPDATES/ADDENDA. THE CITY WILL NOT TRACK USER DOWNLOADS.

Publication Date/Time:
5/26/2020 12:00 AM
Closing Date/Time:
6/11/2020 2:00 PM
Contact Person:
Jeff Metz, Street Maintenance Superintendent
jmetz@cityoflagunaniguel.org
Download Available:
Yes
Fee:
Free
Related Documents:

Attachment Preview

CITY OF LAGUNA NIGUEL
REQUEST FOR PROPOSALS (RFP 2021-002)
CITYWIDE STREET SWEEPING SERVICES
Proposals Submission Location:
City of Laguna Niguel (City Hall)
30111 Crown Valley Parkway
Laguna Niguel, CA 92677
Proposals must be received by:
Due Date: June 11, 2020
At 2:00 P.M.
TABLE OF CONTENTS
INSTRUCTIONS TO PROPOSERS.............................................................................................4
EXHIBIT A - SCOPE OF SERVICES ......................................................................................... 11
INTRODUCTION.................................................................................................................... 11
CONTRACT TERM ................................................................................................................ 11
REDUCTION.......................................................................................................................... 12
QUALIFICATION.................................................................................................................... 13
AREA CLEANING .................................................................................................................. 13
MAPS..................................................................................................................................... 13
WORKING HOURS................................................................................................................14
COORDINATION WITH OTHER CITY PROGRAMS ............................................................. 16
BARRIERS............................................................................................................................. 17
EMERGENCY SERVICE ....................................................................................................... 17
AS NEEDED SERVICES (EXTRA WORK) ............................................................................ 17
EQUIPMENT AND MATERIALS ................................................................................................ 18
VECHILE................................................................................................................................ 18
GPS FLEET TRACKING SYSTEM.........................................................................................19
VEHICLES LOGO .................................................................................................................. 20
EQUIPMENT NOISE..............................................................................................................20
WATER USAGE.....................................................................................................................20
PERFORMANCE STANDARDS ................................................................................................ 21
LEVEL OF CLEANING...........................................................................................................21
MEETING............................................................................................................................... 21
REPORTS.............................................................................................................................. 21
DEFICIENT IN PEFORMANCE..............................................................................................24
FAILURE TO SWEEP ............................................................................................................ 24
DAMAGES ............................................................................................................................. 24
SPILLS MATERIAL OR EQUIPMENT SPILLS ....................................................................... 24
INVENTORY .............................................................................................................................. 25
LABOR ......................................................................................................................................27
LABOR CODE ....................................................................................................................... 27
PREVAILING WAGE..............................................................................................................27
TRAVEL AND SUBSISTENCE PAYMENTS .......................................................................... 27
WORKER’S COMPENSATION .............................................................................................. 27
FAIR EMPLOYEMENT PRACTICES ..................................................................................... 27
PERSONNEL ............................................................................................................................. 27
SUPERVISOR ....................................................................................................................... 27
GENERAL EMPLOYEE GUIDELINES ................................................................................... 28
BACKGROUND ..................................................................................................................... 28
CONDUCT ............................................................................................................................. 28
HEALTH ................................................................................................................................. 28
MINIMUM MANPOWER.........................................................................................................28
BACKUP STAFF .................................................................................................................... 28
REPLACING KEY PERSONNEL ........................................................................................... 28
City of Laguna Niguel - Public Works Department
RFP2021-002 Citywide Street Sweeping Services
Page 2 of 54
NON-DISCRIMINATION ........................................................................................................ 29
REMOVAL OF ITEMS............................................................................................................29
TRAINING .............................................................................................................................. 29
RECORDS ................................................................................................................................. 29
RESPONSIBILITIES OF THE CONTRACTOR .......................................................................... 29
LICENSES/PERMITS............................................................................................................. 29
CONTRACTOR'S OFFICE/FACILITIES ................................................................................. 29
INSURANCE .......................................................................................................................... 30
SAFETY ................................................................................................................................. 30
COOPERATION/COLLATERAL WORK.................................................................................30
PROTECTION AND RESTORATION.....................................................................................30
UNIFORMS AND APPEARANCE .......................................................................................... 31
WORKSITE LIMITS ............................................................................................................... 31
GENERAL ENVIRONMENTAL REQUIREMENTS ..................................................................... 31
SOUND CONTROL................................................................................................................31
WATER CONSERVATION.....................................................................................................32
AIR POLLUTION....................................................................................................................32
WATER POLLUTION ............................................................................................................. 32
PAYMENT ................................................................................................................................. 32
MONTHLY PERFORMANCE ................................................................................................. 32
AUTHORIZTION TO PERFORM SERVICES ......................................................................... 32
INVOICING ............................................................................................................................ 32
RFP INQUIRY FORM ................................................................................................................ 34
RFP SUBMITTALS FORMS.......................................................................................................35
RESPONSES TO SCOPE OF SERVICES.................................................................................36
PROPOSAL FORM....................................................................................................................37
PROPOSAL FEE SHEET: LABOR.............................................................................................39
SUBCONTRACTORS ................................................................................................................ 40
QUESTIONNAIRE: FIRM INFORMATION ................................................................................. 41
QUESTIONNAIRE: FIRM EXPERIENCE ................................................................................... 43
QUESTIONNAIRE: FIRM PERSONNEL .................................................................................... 45
QUESTIONNAIRE: EQUIPMENT .............................................................................................. 46
QUALITY CONTROL PLAN ....................................................................................................... 47
QUESTIONNAIRE: SUPPORT FACILITIES .............................................................................. 48
QUESTIONNAIRE: COMPANY FINANICAL CONDITION ......................................................... 49
PROPOSAL AFFIDAVIT ............................................................................................................ 50
PAST CONTRACT DISQUALIFICATIONS/TERMINATIONS ..................................................... 51
STATEMENT OF ABILITY TO MEET INSURANCE REQUIREMENTS ..................................... 52
WORKERS’ COMPENSATION INSURANCE CERTIFICATE .................................................... 53
EXHIBIT D – ANNUAL NPDES REPORT .................................................................................... 1
SAMPLE MAINTENANCE SERVICES AGREEMENT ................................................................ 2
City of Laguna Niguel - Public Works Department
RFP2021-002 Citywide Street Sweeping Services
Page 3 of 54
INSTRUCTIONS TO PROPOSERS
1. Purpose. The City of Laguna Niguel (“City”) is seeking proposals for city-wide
mobile street sweeping services for all public streets, parking lots, paved trails
throughout the City of Laguna Niguel as more particularly described in the Exhibit
A - Scope of Service.
2. Contract Term. The initial contract term shall be for a period of three (3) years
effective from date of award. The City reserves the right to cancel at any time if
services rendered are unsatisfactory. The City also reserves the right to extend the
term of this contract for two (2) additional one (1) year extensions subject to
satisfactory negotiation of terms and the annual availability of an appropriation.
Such nominations of extensions will be made no later than ninety (90) days from
termination date.
3. California Department of Industrial Relations (DIR) Requirements.
Not required for this service.
4. Prevailing Wages. Not applicable for this service. Wage rates for this contract
are subject to the California state minimum wage, (https://www.minimum-
wage.org/california)
5. Examining of Proposal Documents.
The submission of a proposal shall be deemed a representation and certification
by the Contractor that they:
A. Have carefully read and fully understand the information that was provided
by the City to serve as the basis for submission of this proposal.
B. Have the capability to successfully undertake and complete the
responsibilities and obligations of the proposal being submitted.
C. Represent that all information contained in the proposal is true and correct.
D. Did not, in any way, collude; conspire to agree, directly or indirectly, with any
person, firm, corporation or other Proposer regarding the amount, terms or
conditions of this proposal.
E. Acknowledge that the City has the right to make any inquiry it deems
appropriate to substantiate or supplement information supplied by Proposer,
and Proposer hereby grants the City permission to make these inquiries, and
to provide any and all related documentation in a timely manner.
F. No request for modification of the proposal shall be considered after its
submission on grounds that Proposer was not fully informed to any fact or
condition.
6. Measurements – Contractor’s (Proposer’s) Responsibility. It is the
Contractor’s responsibilities to verify all measurements, materials or any other
information pertaining to this RFP service. Furthermore, it is the proposer’s
City of Laguna Niguel - Public Works Department
RFP2021-002 Citywide Street Sweeping Services
Page 4 of 54
responsibilities to bring any discrepancies in the information provided by the City in
the RFP to the City’s attention prior to the proposal’s deadline.
7. Availability of the RFP Document. The RFP document is available on
City of Laguna Niguel's "Bids and Proposals" webpage. The City is not
responsible for the accuracy or completeness of RFP documents obtained from
other source.
8. RFP Schedule. The City reserves the right to modify this RFP Schedule as
needed and will issue an addendum, if the Schedule is modified for the deadline to
submit the Response. The following is an outline of the anticipated schedule for
proposal review and contract award:
Milestone
City Release of RFP
Tentative Target
Dates
May 26 2020
Final Questions Due No Later than
*Must use Attachment X – RFP Inquiry Form
Addendum Issuance
Proposal Due
Notification of Selection
Tentative Contract Approval by City Council
5:00 P.M.
June 2, 2020
5:00 P.M.
June 5, 2020
2:00 P.M
June 11, 2020
June 19, 2020
July/August 2020
9. RFP Questions and Inquires. Questions and Inquires must be presented on
the RFP Inquiry Form (enclosed herein) and emailed to project manager and are
due as noted in the table above.
10. Addenda. Any City of Laguna Niguel changes to the requirements will be made
by written addendum to this RFP.
A. The City of Laguna Niguel will not be bound to any modifications or
deviations from the requirements set forth in this RFP as the result of oral
instructions.
B. The City will not distribute Addenda. Any addendum pertaining to this RFP
will be posted on the City's webpage and the City’s posting of Addenda
on "Bids and Proposals" is deemed as the City’s distribution of Addenda.
C. Contractors shall acknowledge the number of addenda issued on the
Proposal Form. Failure to acknowledge receipt of all addenda may cause
a proposal to be deemed non-responsive.
City of Laguna Niguel - Public Works Department
RFP2021-002 Citywide Street Sweeping Services
Page 5 of 54

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