RFP - Citywide Janitorial Maintenance Services for Parks Public Restrooms and Metrolink Station 2019

Agency: City of Laguna Niguel
State: California
Type of Government: State & Local
NAICS Category:
  • 561720 - Janitorial Services
Posted Date: Mar 20, 2019
Due Date: Apr 2, 2019
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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Bid Title: RFP - Citywide Janitorial Maintenance Services for Parks Public Restrooms and Metrolink Station 2019
Category: Public Works Bids
Status: Open

Description:

PROPOSALS DUE:

April 2, 2019 at 2:00 p.m.
City of Laguna Niguel
Public Works Department
30111 Crown Valley Parkway, SECOND FLOOR
Laguna Niguel, CA 92677

MANDATORY PRE-PROPOSAL MEETING:

March 19, 2019 at 2:00 p.m.
Laguna Niguel City Hall
30111 Crown Valley Parkway
Laguna Niguel, CA 92677

See Request for Proposal under "Related Documents" below

SCOPE OF WORK:

The work to be performed shall consist of furnishing all labor, materials, and equipment necessary to maintain the interior areas of office and public restrooms facilities at Crown Valley Community Park, various Neighborhood Parks and the Metrolink Station within the City of Laguna Niguel.

THE USER IS RESPONSIBLE FOR CHECKING THE CITY WEBSITE FOR ANY UPDATES/ADDENDA. THE CITY WILL NOT TRACK USER DOWNLOADS.

Publication Date/Time:
3/12/2019 12:00 AM
Closing Date/Time:
4/2/2019 2:00 PM
Related Documents:

Attachment Preview

CITY OF LAGUNA NIGUEL
REQUEST FOR PROPOSALS (RFP)
CITYWIDE JANITORIAL
MAINTENANCE SERVICES FOR
CROWN VALLEY COMMUNITY PARK AND
NEIGHBORHOOD PARKS PUBLIC RESTROOMS
AND METROLINK STATION
March 12, 2019
CITY OF LAGUNA NIGUEL
CITYWIDE JANITORIAL MAINTENANCE SERVICES FOR
CROWN VALLEY COMMUNITY PARK AND
NEIGHBORHOOD PARKS PUBLIC RESTROOMS
AND METROLINK STATION
NOTICE OF REQUEST FOR PROPOSAL
PUBLIC NOTICE IS HEREBY GIVEN that City of Laguna Niguel is accepting proposals for
the Citywide Janitorial Maintenance Services for Crown Valley Community Park and
Neighborhood Parks Public Restrooms and Metrolink Station. Proposals will be received at the
office of the Public Works Department, City of Laguna Niguel until 2:00 p.m. on Tuesday,
April 2, 2019.
Proposals shall be prepared on the approved proposal forms included in the "Request for
Proposal" proposal package.
Proposals shall be submitted in sealed envelopes marked on the outside, "REQUEST FOR
PROPOSALS FOR CITYWIDE JANITORIAL MAINTENNACE SERVICES FOR CROWN
VALLEY COMMUNITY PARK AND NEIGHBORHOOD PARKS PUBLIC RESTROOMS
AND METROLINK STATION - DO NOT OPEN WITH REGULAR MAIL".
Under the Property Service Worker’s Protection Act, every provider of janitorial services with one
or more employees and one or more janitorial workers must register with the Labor
Commissioner’s Office and renew every year. The online registration system can be located at:
https://www.dir.ca.gov/dlse/Janitorial_Providers_Contractors.html
Janitorial employers who fail to register may be subject to a civil fine, as will any person or entity
that contracts with a janitorial employer lacking valid registration. No proposal will be accepted
nor any contract entered into without proof of the Janitorial Service Provider’s
registration with the Labor Commissioner’s Office. If awarded a Contract, the Proposer shall
maintain active registration with the Labor Commissioner’s Office for the duration of the
Project. To this end, Proposer shall sign and submit with its Proposal the Janitorial Service
Providers Registration Certification on the form provided, attesting to the facts contained therein.
Failure to submit this form may render the Proposal non-responsive.
Janitorial employers are also required to provide employees with sexual harassment prevention
training once every two years beginning January 1, 2019.
PROPOSAL MEETING
A mandatory pre-proposal meeting will be held at the Public Works Department at 30111
Crown Valley Parkway, Laguna Niguel, at 2:00 p.m. on Tuesday, March 19, 2019.
JANITORIAL MAINTENANCE specifics will be discussed and any questions or comments will
be addressed at that time. All interested bidders are required to attend the mandatory
pre-proposal meeting
REQUEST FOR PROPOSAL
The Request for Proposal is available at the City’s website “www.cityoflagunaniguel.org”. Click
on the “Bids and Proposal” link and the project title and follow instructions for download (there is
no fee for downloading).
SUBMITTING REQUESTS
All questions or clarifications should be submitted via email to Dorna Farhadi, Senior
Management Analyst, at dfarhadi@cityoflagunaniguel.org, no later than 3:00 p.m. on Friday,
March 22, 2019. The City will respond to all questions by issuing a written addendum no later than
5:00 p.m. on Tuesday, March 26, 2019.
SCOPE OF WORK
The work to be performed shall consist of furnishing all labor, materials, and equipment
necessary to maintain the interior areas of office and public restroom facilities at Crown Valley
Community Park, various Neighborhood Parks and the Metrolink Station within the City of
Laguna Niguel.
LICENSE REQUIREMENTS
None.
CITY OF LAGUNA NIGUEL
TABLE OF CONTENTS
SECTION
PAGE
10. SCOPE OF WORK..................................................................................................10-0
11. Scope of Work
11.1 Scope of Work ..................................................................................10- 1
11.2 Definitions.........................................................................................10- 2
20. CONTRACT REQUIREMENTS..........................................................................20- 0
21. Terms of Contract
21.1 Length of Contract .............................................................................20- 2
21.2 Contract Documents...........................................................................20- 2
21.3 Materials ............................................................................................20- 3
21.4 Equipment ..........................................................................................20- 4
21.5 Proposal Preparation ..........................................................................20- 5
21.6 Proposal Evaluation ...........................................................................20- 6
21.7 Proposal Organization........................................................................20- 6
21.8 Functions Frequency Summary .........................................................20- 7
21.9 Square Foot Breakdown.....................................................................20- 9
22. Proposal
22.1 Proposal Forms ..................................................................................20-20
22.2 Questionnaire .....................................................................................20-23
Proposal Affidavit ..............................................................................20-29
Statement of Ability to Meet Insurance Requirements......................20-30
Non-Collusion Affidavit ....................................................................20-31
Contractor's Statement of Past Contract Disqualifications ................20-32
Janitorial Service Provider’s Registration Certification ....................20-33
22.3 Contractors Liability ..........................................................................20-34
23. Labor
23.1 Labor Code.........................................................................................20-35
23.2 Personnel............................................................................................20-37
23.3 Records ..............................................................................................20-38
24. Responsibilities of the Contractor
24.1 Insurance ............................................................................................20-39
24.2 Licenses/Permits ................................................................................20-40
24.3 Contractor's Office/Facilities .............................................................20-40
24.4 Safety .................................................................................................20-41
24.5 Cooperation/Collateral Work.............................................................20-42
i
TABLE OF CONTENTS (cont.)
SECTION
PAGE
24. Responsibilities (cont.)
24.6 Protection and Restoration of Existing Improvements ......................20-42
24.7 Worksite Limits .................................................................................20-43
24.8 Emergency Response .........................................................................20-43
24.9 Meetings.............................................................................................20-44
24.10 Uniforms and Appearance .................................................................20-44
24.11 Vehicles and Appearance...................................................................20-44
25. Prosecution of Work
25.1 Subcontracts .......................................................................................20-45
25.2 Assignment ........................................................................................20-45
25.3 General Environmental Requirements ...............................................20-46
25.4 Termination/Suspension/Reduction ...................................................20-47
25.5 Notices ...............................................................................................20-48
30. COMPENSATION ..................................................................................................30- 0
31. Payment - Monthly Performance
31.1 Invoicing ............................................................................................30- 1
31.2 Deductions .........................................................................................30- 2
31.3 Payment Deduction Schedule ............................................................30- 3
32. Damage/Repair
32.1 Authorization .....................................................................................30- 4
32.2 Cost Criteria .......................................................................................30- 4
32.3 Invoicing ............................................................................................30- 4
33. Extra Work
33.1 Authorization .....................................................................................30- 6
33.2 Cost Criteria .......................................................................................30- 7
33.3 Invoicing ............................................................................................30- 9
34. Changes to the Contract
34.1 Additions/Deletions ...........................................................................30-11
34.2 Changes in Contract Specifications ...................................................30-12
34.3 Economic Price Adjustment ..............................................................30-13
ii

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