RFP BG-205477 Cheer, Drill Team, Spirit Supplies and Services

Agency: Dallas Public Schools
State: Texas
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
Posted Date: Mar 13, 2019
Due Date: Mar 27, 2019
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RFP BG-205477 Cheer, Drill Team, Spirit Supplies and Services

Closing Date: 3/27/2019

Closing Time: 2:00 P.M.

Bid Package: BG-205477 Cheer, Drill Team, Spirit Supplies and Services

Additional Files and Addenda:

Addendum #1: Addendum 1 - BG-205477 Cheer, Drill Team, Spirit Supplies and Services

Addendum #2:

Addendum #3:

Item File #1:

Item File #2:

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Receipt/Opening Time and Date:
March 27, 2019 @ 2:00 PM CT
__________________________
Issue Date: February 13, 2019
Page 1 of 53 Pages
RFP # BG-205477
“Cheer, Drill Team, Spirit Supplies and Services”
Request for Proposal (RFP)
Candace Yarbough
Candace Yarbough, Director, Contracts Management
Dallas Independent School District (“Dallas ISD” or “District”) is soliciting offers for the products, goods, or services per the
specifications stated elsewhere in this solicitation document. Offers shall be submitted in a sealed envelope marked on the
outside with the Offeror’s name and address and solicitation number RFP BG-205477 and title “Cheer, Drill Team, Spirit
Supplies and Services” to:
Dallas ISD
Attn: Procurement Services
9400 North Central Expressway, Ste. 1510
Dallas, Texas 75231
Offers must be submitted in sufficient time to be received and time-stamped at the above location on or before the
receipt/opening date/time indicated above. DALLAS ISD will not be responsible for delivering mail from the post office nor
any other delays encountered by hand delivery of Offers. Offers received after the receipt/opening time and date may not be
considered. FAX proposals or e-mailed proposals will not be accepted.
Questions concerning this solicitation document should be addressed, in writing, to Bernice Gonzales;
bergonzales@dallasisd.org. Questions should be submitted not later than February 28, 2019 to allow sufficient time for
responses prior to receipt/opening date/time. Responses to questions, other than administrative questions, will be provided
to all potential Offerors by means of an addendum to the solicitation.
The attached “General Terms and Conditions” are an integral part of this solicitation and will become part of any resulting
contract unless deviations/exceptions are requested by Offeror at time of response and accepted by Dallas ISD.
Please return original signed Offer one (1) copy and five (5) USB Flash Drives to Dallas ISD, Attn: Procurement Services. All
forms included as part of this solicitation must be completed and returned with Offeror’s response.
This solicitation is for a multi-year requirement as noted elsewhere in this solicitation.
Contract(s) will be put into effect by means of a Letter of Acceptance, or some other written notification of Acceptance by The
District, within ten (10) days of acceptance by the District. The document of Acceptance, the solicitation, the Offeror’s Offer,
and other pertinent documents will comprise the Contract Documents. See “Contract Documents and Order of Precedence”
in General Terms and Conditions.
Signature below represents that Offer is submitted.
OFFER MUST BE SIGNED
Company Name:
Address:
Email Address:
Submitter’s Name/Title:
City, State and Zip Code:
Telephone No.
Submitter’s Signature:
____________ Date:
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STATEMENT OF WORK
RFP BG-205477
Cheer, Drill Team, Spirit Supplies and Services
TABLE OF CONTENTS
I. Background Information/Basic Requirements
II: Instructions and Requirements for Offer Submittal
III. Evaluation Process
IV. Forms to be Returned with Offer
V. General Terms and Conditions
VI. Special Terms and Conditions (if applicable)
VII. Exhibits and/or Appendices (if applicable)
Proposal Timeline (Estimated)
Issue RFP
RFP Due
Advertising Dates
Pre-Proposal Meeting (if applicable)
Questions Deadline
Questions Response
Evaluation and Selection
Approval/Award
February 13, 2019
March 27, 2019 @ 2:00pm CT.
February 13 and February 20, 2019
N/A
February 28, 2019
March 5, 2019
April 1 – 5, 2019
May 23, 2019
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RFP NOTICE
DALLAS INDEPENDENT SCHOOL DISTRICT WILL BE
CLOSED FOR SPRING BREAK
STARTING MONDAY MARCH 11-15, 2019 AND
RESUMING BUSINESS ON MONDAY MARCH 18,
2019.
DURING THIS PERIOD, DALLAS INDEPENDENT
SCHOOL DISTRICT WILL NOT ACCEPT
PROPOSALS. (MAIL OR DELIVERY)
PLEASE MAKE NOTE OF THESE DATES.
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SECTION I: BACKGROUND INFORMATION/BASIC REQUIREMENTS
1. Dallas ISD is seeking Offers for Cheer, Drill Team, Spirit Supplies and Services.
2. Dallas ISD is seeking a pool of qualified vendors from which campuses/departments may purchase
the goods/services identified in this solicitation document on an “as needed basis”.
3. The resulting Contract award, if any, is for a multi-year requirement
The term of this agreement shall be a three-year (3) agreement with two (2) separate options for
mutual renewal. Each option is for an additional successive one year term, to renew and extend the
contract up to a maximum of five years (60 months) unless sooner terminated as set forth elsewhere
in the contract. To exercise each option to renew, the District must give written notice to the Offeror
of its election to renew for one (1) additional year within forty five (45) days of the expiration of the
then current term of the Agreement/Contract. If the District fails to timely exercise any of the options
to renew, all remaining options to renew shall expire and terminate.
4. The Effective Date of the Contract/Agreement, if any, is the date that award is approved by Dallas
ISD’s Board of Trustees or designated representative. In some cases, the Effective Date and the
date for start of services are separated by several weeks and/or months.
5. Dallas ISD sits in the heart of a large, diverse and dynamic region with a metropolitan population of
6.5 million people in the 12 counties in North Central Texas. Dallas ISD comprises 384 square miles
and encompasses the cities of Dallas, Cockrell Hill, Seagoville, Addison, Wilmer and parts of
Carrollton, Cedar Hill, DeSoto, Duncanville, Farmers Branch, Garland, Grand Prairie, Highland Park,
Hutchins, Lancaster and Mesquite.
a. The district is the second-largest public school district in the state, and the 14th-largest district
in the nation.
b. Dallas ISD is proud of its award-winning schools, outstanding teachers and staff, hard-working
students and committed parents and volunteers. The District serves approximately
155,000 students in pre-kindergarten through the 12th grade, in 230 schools, employing nearly
20,000 dedicated professionals.
(This Section Left Blank Intentionally)
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6. PROPOSAL REQUIREMENTS for RFP BG-205477 Cheer, Drill Team, Spirit Supplies and
Services
Scope of Work: The Dallas Independent School District is accepting Request for Proposals from qualified vendors to
purchase cheer, drill team, spirit equipment, supplies, apparel and services for various programs throughout the district on an
as needed basis.
1.0 Component Needs and Requirements: Categories cheer, drill team, spirt supplies and services, include but are not
limited to the following:
o Cheer, Drill Team, Spirit/Equipment and Supplies
Mats
Signs
Poms
Megaphones
o Cheer, Drill Team, Spirit/Apparel and Uniforms
Uniforms
Shoes
Mascot Uniforms
Bows
Dance wear/costumes
T-shirts, shorts, warm-ups
Embroidering/screen printing
trophies, promotional/customized items
o Cheer, Drill Team, Spirit/Services
Camps/Clinics
Tumbling
Trainings for students and coaches
2.0 Expectations:
All selections, fittings, equipment, supplies, apparel and services will take place through various departments and
campuses.
Area representative must be available to make on-site visits to conduct selections and fittings when necessary.
Sizes and Styles of equipment, supplies and apparel, as well as services will vary depending on the activity, groups,
and products.
Uniform and Apparel descriptions and Logos (see next page for Dallas ISD school mascots and colors)
Logos and apparel descriptions will vary dependent upon (UIL) University Interscholastic League/ (NFHS) National
Federation of State High School Associations rules and guidelines, sports, and individual school preference.
Each bid on equipment, supplies and apparel must include the cost of embroidering/screen printing team names or
logos, if applicable.
Each bid must meet the specified requirements and/or brand product number as specified on the request orders.
Vendors must communicate when items are discontinued to inform the district of the replacement items and cost
difference. -Misprinted apparel must be replaced by the vendor at the cost of the vendor including shipping costs.
Quantities will vary and is dependent upon participation numbers, activity, schools, and need.
Delivery
Delivery of orders must be made in timely manner, completed, and invoiced within the fiscal year.
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