RFP 19-0022 Beaver Acres Seismic Design RFP 19-0023 Whitford HVAC and Roof Design

Agency: Beaverton School District
State: Oregon
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 238160 - Roofing Contractors
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
  • 541330 - Engineering Services
Posted Date: Jul 2, 2019
Due Date: Jul 9, 2019
Solicitation No: RFP 19-0022
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
RFP 19-0022 Beaver Acres Seismic Design
Beaver Acres Elementary School Seismic Design:

Proposals Due: July 9, 2019 at 2:00 PM

For an accessible format of these documents, please contact the District at (503) 356-4540.

RFP 19-0023 Whitford HVAC and Roof Design
Whitford HVAC Upgrade and Roof Replacement Design:

Proposals Due: July 9, 2019 at 2:00 PM

For an accessible format of these documents, please contact the District at (503) 356-4540.

Attachment Preview

REQUEST FOR PROPOSALS
19-0022
For the Provision of
Beaver Acres Elementary School Seismic
Upgrades Design
RFP Closing (Due Date & Time):
July 9, 2019 at 2:00 PM Pacific Time
03JUNE19
Issued by:
Beaverton School District 48
16550 SW Merlo Road
Beaverton, Oregon 97003
June 5, 2019
Business Services
Procurement and Contracting
16550 SW Merlo Road
Beaverton, OR 97003
(503) 356-4324
_________________________________________________________________________________________
REQUEST FOR PROPOSAL
Solicitation No: RFP 19-0022
PURPOSE AND INTRODUCTION:
The purpose of this Solicitation is to establish an Architectural Services Contract with the selected Consultant for
a seismic upgrade project at Beaver Acres Elementary School, 2125 SW 170 Ave. Beaverton OR, 97003. The
project summary is described below. The selected Consultant shall provide all labor, materials, plant,
equipment, transportation and other facilities and services as necessary and/or required to execute all of the
Work.
A Non-Mandatory Pre-Proposal Conference will be held on June 19, 2019 at 2:00 PM at Beaver Acres
Elementary School, 2125 SW 170 Ave. Beaverton OR, 97003.
Interested Proposers must submit a Proposal pursuant to the provisions of this Solicitation to Larry Pelatt,
Purchasing Manager, or designee, at the District Administration Offices Main Reception located at 16550 SW
Merlo Road, Beaverton, Oregon 97003 NOT LATER THAN:
SOLICITATION DUE DATE AND TIME (CLOSING):
July 9, 2019 at 2:00 PM Pacific Time
LATE PROPOSALS WILL NOT BE ACCEPTED.
Prospective Proposers must register with ORPIN http://orpin.oregon.gov/ to obtain the solicitation
documents.
All questions and comments regarding this solicitation shall be directed ONLY IN WRITING to Larry Pelatt,
Purchasing Manager, by email to: contracts@beaverton.k12.or.us
This Solicitation is issued pursuant to ORS 279A, ORS 279C and the Oregon Attorney General Model Rules
Division 48.
PROPOSALS SHALL BE PURSUANT TO THE PROVISIONS OF THIS SOLICITATION.
THE DISTRICT MAY REJECT ANY PROPOSAL NOT IN COMPLIANCE WITH ALL PRESCRIBED
REQUIREMENTS
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03JUNE19
SECTION I PROJECT INTRODUCTION AND BACKGROUND
Solicitation No: RFP 19-0022
1. DEFINITIONS:
The term "District" or “Owner” throughout this document means the Beaverton School District (BSD). The
term “Consultant” means an Architect, Engineer, Photogrammetrist, Transportation Planner, Land Surveyor
or provider of Related Services, or any combination of the foregoing. The term “Proposer” means the
person or firm that submits a Proposal in response to this Solicitation. “Closing” is the solicitation due date
and time. “Related services” means personal services, other than architectural, engineering,
photogrammetric mapping, transportation planning or land surveying services, that are related to planning,
designing, engineering or overseeing public improvement projects or components of public improvement
projects, including but not limited to landscape architectural services, facilities planning services, energy
planning services, space planning services, hazardous substances or hazardous waste or toxic substances
testing services, cost estimating services, appraising services, material testing services, mechanical system
balancing services, commissioning services, project management services, construction management
services and owner’s representation services or land-use planning services.
2. SOLICITATION REVIEW:
Proposers must carefully review this Solicitation document and are responsible for knowing and
understanding all terms and conditions. Unless defects, ambiguities, omissions, or errors are brought to the
District's attention by protest pursuant to SOLICITATION PROTEST AND REQUEST FOR CHANGE (Section III,
Paragraph 3), protests or appeals based on such defects, ambiguities, omissions or errors received more
than seven days after issuance of the Notice of Intent to Award may not be favorably considered.
3. BACKGROUND:
Beaver Acres consists of an 81,350 SF single story building. The structure was originally designed and
constructed in 1955 with multiple similar additions between 1956 and 1979. Two major additions were
completed in 1990 and 2008. Please see attached seismic strengthening scheme drawings for further
descriptions of required upgrades. Roof replacement will be included in the project scope. Replacement of
all galvanized piping left in the older sections of the School and replacement of existing walk-in freezer are
also included in the scope of the project.
4. PROJECT SCOPE:
Beaverton School District is requesting proposals for complete Architectural/Engineering Consultant Services
for a project at the existing Beaver Acres Elementary School at 2125 SW 170th Ave in Beaverton, OR.
Construction is anticipated to occur in the summer of 2020, and construction work shall be procured
through a Design Bid Build process. On April 4th, 2019 the Beaverton School District was notified that we are
receiving a grant from the Oregon Seismic Rehabilitation Grant Program (SRGP). It is important that the
design team is very familiar with the requirements of this program. A proven track record of experience with
the SRGP will be very beneficial. The total approximate budget for this project is $4 Million.
5. CONTRACT:
The successful Proposer, selected by the District, shall receive an AIA B101-2007 Standard Form Agreement
between Owner and Architect (modified). A sample is enclosed herein (see Attachments).
6. AMENDMENTS:
The District may amend a Contract without additional competition pursuant to OAR 137-048-0320.
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03JUNE19
SECTION I PROJECT INTRODUCTION AND BACKGROUND
Solicitation No: RFP 19-0022
7. DISTRICT REPRESENTATIVE:
The District will assign a District Representative for this project who will act as the Project Manager.
8. SOLICITATION SCHEDULE:
The milestones for the selection process are set forth below. The dates are specific and will be followed to
the extent reasonably possible. The purpose of this schedule is for Proposer information only. Required
dates for submittals and any other activities are provided elsewhere in this Request for Proposals. The
District reserves the right to deviate from this schedule.
Project Milestone
Pre-Proposal Conference
Deadline for Questions
Proposals Due
Interviews (if conducted)
Contract Award
Completion Date
June 19, 2019 at 2:00 PM
June 28, 2019
July 9, 2019
Week of July 15, 2019
On or about July 26, 2019
9. CONTACT DURING SOLICITATION:
Questions shall be submitted in writing via email to contracts@beaverton.k12.or.us as indicated on the
Summary page of this Solicitation. No other contact regarding this solicitation during the solicitation
process shall be permitted. Unauthorized contact regarding this solicitation may subject the offender’s
proposal to rejection. Answers to questions not stated in writing and/or answered in the form of a written
Addendum shall not be binding upon the District.
3
03JUNE19
SECTION II STATEMENT OF WORK
Solicitation No: RFP 19-0022
1. OPERATIONAL ATTRIBUTES:
The District seeks to implement spaces with a focus on the following attributes:
a. Maintainability. The facilities must be implemented with significant consideration being given to ease
of maintenance and effective maintenance cost management.
b. Construction techniques that will provide for minimal disruptions to operations.
2. DESCRIPTION OF SERVICES:
Design Services shall include Schematic Design (SD), Design Development (DD), and Construction Documents
(CD) for permitting and bidding, bidding assistance, Construction Administration services, and warranty follow
up for one (1) year beyond substantial completion.
a. Design/Engineering
1) All designs shall be in compliance with the Oregon Structural Specialty Code and Oregon Energy Code
requirements, and any other applicable Building Code requirements.
2) Consultant shall provide the necessary Structural Engineering, as required by the Washington County
Building Department, for seismic anchorage of existing and new equipment, structural analysis of
loading additions due to re-design and/or taper system or change in roofing materials, safety
connection anchors, new parapet and/or blocking design anchorage, etc. In addition, due to the
occupancy category of the renovated space, lateral bracing of the existing building and roof
diaphragm will need to be upgraded.
3) Consultant shall provide the necessary Mechanical and Electrical engineering as required for any
mechanical, plumbing, fire suppression system modifications, and electrical work to be included in
the scope of work.
4) Consultant shall provide a campus site plan with parking, revised traffic flow, construction materials
staging, and logistics noted on the plan. Consultant to coordinate with District Project Representative,
site staff, and General Contractor to confirm locations and sequencing of work (if required).
b. Cost Estimating
1) Consultant shall secure the services of a Cost Consultant to provide preliminary cost estimates at 100%
Schematic Design, 100% Design Development and 80% Construction Document phase.
c. Meetings
1) The consultant shall participate in a preliminary project kick-off meeting and physical design review
presentations at completion of Schematic Design, completion of Design Development, and 80%
Construction Document completion. Allow for 3 hours minimum for each design review session.
2) The consultant shall participate in weekly meetings during construction; punchlist walkthrough and
follow-up; and a one-year warranty walk.
d. Miscellaneous
1) The schedule and scope of work of this project may be a challenge due to constraints on overall project
budget and available construction periods (summer break between school years).
2) The project will comply with the District’s Technical Standards and Education Specifications.
Deviations may be proposed by the A/E with appropriate rationale for District consideration. The
documents can be viewed in the Design Standards Program Documentation located at:
https://www.beaverton.k12.or.us/depts/facilities/development.
3) The District has implemented the eBuilder Project Management software platform, for coordination
of efforts, approvals, and expedited communication. All prime project team members will be required
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03JUNE19

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