RFP ? ARPA Project Implementation, Compliance, and Results Measurement

The City of Rochester (“City”) received a $202.1 million award from the Coronavirus State and Local Fiscal Recovery Fund established by the American Rescue Plan Act (“ARPA”). The City engaged the community for direct input on the use of ARPA funds to transform Rochester’s recovery from the pandemic, and used this input to develop a blueprint for allocation of funds. Based on that feedback and input provided to the City in establishing the Rochester 2034 Comprehensive Plan, the City now seeks a partner organization to carry out project implementation, compliance and results measurement (the “Project”) on its behalf as a consultant, in particular for those funds that are contracted or granted to a subrecipient.

The consultant must have all of the skills and experience required to perform the proposed monitoring services, and shall have the ability to comply with all applicable State, Local, and Federal laws, rules, and regulations as required by the ARPA funding. Information relating to ARPA and the City’s current ARPA spending plan can be found here .

View the RFP document >>

Communications

All communications by parties who wish to indicate an intent to submit or have submitted a proposal in response to this RFP ("Respondents"), including any questions or requests for clarifications, submission of the proposal, requests for status updates about the proposal selection process and any other inquiries whatsoever concerning this RFP shall be sent, in writing (via email is preferred), to the following City staff person ("City Contact"):

Matthew Simonis

Mayor’s Office

City of Rochester

30 Church Street, Room 205A, Rochester, NY 14614

Matthew.Simonis@CityofRochester.Gov

No contact is permitted with any other City staff member with regard to this RFP during the RFP process unless specifically authorized in writing. Prohibited contact may be grounds for disqualification.

Proposal Submission Process

Proposals must be postmarked or received by the City no later than 1/20/2023. Please email proposals to the contact information below.

Matthew Simonis

Mayor’s Office

City of Rochester

30 Church Street, Room 205A, Rochester, NY 14614

Matthew.Simonis@CityofRochester.Gov

The proposal shall contain a table of contents. All pages shall be numbered and major sections and all attachments shall be referenced in the table of contents. In order to enable the City to effectively review the information contained in the proposals, proposals shall reference the numbered and lettered sections of the RFP. The response to each section shall be clearly indicated and addressed or an explanation provided for why the Respondent is not submitting a proposal for a specific section or requirement of the RFP.

Timeline

Activity	Time	Date
RFP Release	5:00 p.m.	12/5/22
Deadline for questions	5: 00 p.m.	12/14/22
Response for questions submitted	5:00 p.m.	12/21/22
Proposals Due	5:00 p.m.	1/20/23
Selected Vendor submitted to Council for approval	12:00 p.m.	2/28/23
City Council Approval of Agreement	7:00 p.m.	3/21/23
Agreement Start Date (estimated)		4/1/23