RFP 2832A Property Systems Consulting
| Agency: | Marin County |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | May 4, 2023 |
| Due Date: | Jun 21, 2023 |
| Solicitation No: | 2832A |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Category: | Professional Services |
| Proposal Number: | 2832A |
| Issue Date: | May 3, 2023 |
| Project Description: | The County of Marin is seeking a Business Analyst to gather high level business and system requirements to create an RFP for the potential replacement of the current property systems. These property systems include functionality from both the Assessor Recorder which includes but is not limited to property assessments and property recordings and the Department of Finance where the property taxes are collected. |
| Project Information: | RFP 2832A Property Systems Consulting v4 Final [PDF] |
| Question Submittal Date: |
05/26/23
4:00 PM |
| Submission Due By: |
06/21/23
2:00 PM |
| Contact: | Email Jorge Molina for more information. |
| Delivery Address: |
3501 Civic Center Drive STE 304
San Rafael, CA 94903 |
Attachment Preview
THE MARIN COUNTY ASSESSOR RECORDER AND DEPARTMENT OF FINANCE
REQUEST FOR PROPOSAL RFP #2832A
PROPERTY SYSTEMS BUSINESS PROCESS ANALYSIS
May 03, 2023
The County of Marin’s Assessor Recorder and Department of Finance departments is seeking to
contract for property systems business process analysis services as described in this solicitation.
Proposal packages will be received through Wednesday June 21, 2023 UNTIL 2:00PM local time, at
the Marin County Procurement Division, 3501 Civic Center Drive Room 304, San Rafael, Ca 94903 or
through Bid Express®
Any proposer who wished their proposal to be considered is responsible for making certain that the
completed proposal, including all RFP documents, is received in the Procurement office by the
proper time. Proposals received after the scheduled submittal deadline will be returned unopened.
Copies, alternative formats and auxiliary aids of this RFP will be made available upon request by
contacting Jorge Molina from the Procurement Division at JMolina@marincounty.org
The County of Marin does not discriminate on the basis of race color, religion, creed, sec, age,
marital status, national origin, mental or physical disability, political belief or affiliation, veteran
status, sexual orientation, gender identity (including gender expression), genetic information, and
any other class of individuals protected from discrimination under state or federal law in any of its
activities or operations. This includes, but is not limited to, hiring and firing of staff, selection of
volunteers and vendors, and provision of services. We are committed to providing an inclusive and
welcoming environment for all members of our staff, clients, volunteers, contractors,
subcontractors, vendors and clients.
The County of Marin is committed to developing and supporting diverse, equitable, and inclusive
values within all aspects of its operations. By conducting business for or with the County, you are
representing your commitment to rejecting inequities in employment, services, and practices by
ensuring fair and equitable treatment for all.
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TABLE OF CONTENTS
TABLE OF CONTENTS
2
INSTRUCTIONS TO PROPOSERS
5
General Project Description
5
Solicitation Questions
5
Submittal Requirements
5
Timeline of Events
6
Opening of Proposals
6
Informed Proposers/ Examination of Documents
6
Nomenclatures
7
Interpretation, Correction
7
Prices, Negotiations and Mistakes
7
Withdrawal of Proposal
7
Terms of the Offer
7
GENERAL PROVISIONS
8
Responsible Parties
8
Award of Contract
8
Award Evaluation Criteria
8
Preferences
9
Supplier Performance Management Program (SPMP)
9
Addenda
9
Change Orders
10
Invoicing and Payment
10
Assignment and Subcontracting
10
Force Majeure
10
Nondiscriminatory Employee
10
Fair Employment Provisions
11
Cancellation of Contract
11
Termination for Default – Time Extension for Delay
11
Termination for Convenience
12
Nuclear Free Zone
12
2
Damages
12
Living Wage
12
Cooperative Agreement
13
Joint Procurement
13
Independent Proposer
13
Non-Appropriation of Funds
13
Compliance or Deviation to Specifications
13
Governing Laws
13
Insurance
13
Debarment and Suspension Certification
14
Conformity with Law and Safety
14
Attorney’s Fees
15
Proposer Agreement to Terms and Conditions
15
Right to Audit
15
California Public Records Act (CPRA)
15
Taxes
15
Tax, California Non-Resident Income and Franchise Tax Withholding
16
PROJECT INFORMATION
17
Background
17
General Conditions
17
Submittal Requirements
17
Contract Term
17
Minimum Qualifications/Experience Requirement
17
Additional Requirements
18
SCOPE OF WORK
19
Project Specifics
19
Key Goals/Capabilities
19
Technical Requirements
19
Project Timeline
19
EXCEPTIONS TO THE SCOPE OF WORK
20
OFFER
21
3
SCHEDULE OF PROPOSED FEES
22
REFERENCES AND PERFORMANCE
23
STATEMENT OF QUALIFICATIONS
24
DEBARMENT AND SUSPENSION CERTIFICATION
25
NON COLLUSION DECLARATION
26
TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID
26
LOCAL BUSINESS PREFERENCE CERTIFICATION
27
WORKFORCE PREFERENCE CERTIFICATION
28
SOLICITATION DOCUMENTS TO BE RETURNED
38
4
INSTRUCTIONS TO PROPOSERS
General Project Description
The County of Marin is seeking a Business Analyst to gather high level business and system requirements
to create an RFP for the potential replacement of the current property systems. These property systems
include functionality from both the Assessor Recorder which includes but is not limited to property
assessments and property recordings and the Department of Finance where the property taxes are
collected.
Solicitation Questions
Proposers may submit written questions regarding this solicitation. All questions must be emailed and
received by Friday, May 26, 2023 no later than 4:00 pm local time. Questions asked after this date and
time will not be considered. All questions shall be submitted to Jorge Molina with the Procurement
Department via email, JMolina@marincounty.org or through the Bid Express® online platform.
The subject line shall be: RFP 2832A – Property Systems Business Process Analysis
Phone calls and faxed questions will not be accepted.
Answers to all written questions concerning this solicitation will be posted on the County of Marin
Contracting Opportunities website and the Bid Express® online platform on Friday, June 02, 2023. It is the
responsibility of all interested proposers to access the website(s) for this information.
Submittal Requirements
The Marin County Department of Public Works has transitioned its bidding processes to the Bid
Express® online platform. Bidders can access current solicitations and a how-to guide for first-time Bid
Express users County of Marin Bid Express home page at
https://www.bidexpress.com/businesses/53528/home. Bidders must register for a free Bid Express
account to view project solicitations; download bid documents; see the plan holder’s list and submit bid
RFIs.
Submitted responses must include the form(s) provided with this solicitation package. All items shall be
filled in and the signatures of all persons signing shall be written and printed in longhand. All proposals
submitted must have a completed Offer form signed by a duly authorized officer of the proposing
contractor. Proposals not submitted on the form(s) provided, unless otherwise specified, may not be
considered by the County of Marin Procurement Division.
Electronic submissions via Bid Express® OR one (1) written original (marked as such) and one (1) electronic
copy proposal on a USB jump/thumb drive are due on Wednesday, June 21, 2023, no later than 2:00 pm
local time. Sealed Proposals must be received by the due date and time. Once received, all original and/or
copies of the proposal become property of the County of Marin and will not be returned. Proposals will be
considered late if not received by the above due date and time, regardless of postmark date, and will be
rejected and returned to the proposer unopened.
Delivery Address:
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