RFI FOR OPERATING RECOVERED MATERIALS PROCESSING FACILITY

Agency: City of Athens
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 561210 - Facilities Support Services
Posted Date: Mar 19, 2020
Due Date: May 1, 2020
Solicitation No: 01004
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: 01004
Bid Title: RFI FOR OPERATING RECOVERED MATERIALS PROCESSING FACILITY
Category: Services
Status: Open

Description:

The Unified Government of Athens-Clarke County (ACCGOV) is seeking information from companies interested in partnering with the ACC to operate the existing Recovered Materials Processing Facility (RMPF). Information about the County, the existing RMPF and requested content of submittals is included in this Request for Information (RfI).

Publication Date/Time:
3/2/2020 1:00 PM
Closing Date/Time:
5/1/2020 4:00 PM
Submittal Information:
delivered to: The Unified Government of Athens-Clarke County Finance Department, Purchasing Divi
Contact Person:
Technical questions and/or tour requests may be directed to Joe Dunlop, Waste Reduction Administrator at ACCSWD, via phone: (706) 613-3501 extension 7859, or email: joe.dunlop@accgov.com. Questions regarding submission may be directed to Margaret Boyd, MBE Coordinator/Senior Buyer via phone: (762) 400-6069 or email: accbids@accgov.com.

Related Documents:

Attachment Preview

THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY
(ACCGOV)
#01004
REQUEST FOR INFORMATION
FOR
OPERATING RECOVERED MATERIALS PROCESSING FACILITY
SUBMISSIONS ARE DUE AT THE ADDRESS SHOWN BELOW NO LATER THAN:
4:00 P.M. ET, MARCH 20, FRIDAY, 2020
THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY
FINANCE DEPARTMENT, PURCHASING DIVISION
375 SATULA AVENUE
ATHENS, GEORGIA 30601
RFI # 01004 OPERATING RECOVERED MATERIALS PROCESSING FACILITY
ISSUE DATE: MARCH 2, MONDAY, 2020
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TABLE OF CONTENTS
1. General Instructions ......................................................................................................................1
2. Project Background.......................................................................................................................2
3. Scope of Project ............................................................................................................................3
4. Information Requested..................................................................................................................5
A. Offeror Information:..................................................................................................................5
B. Experience................................................................................................................................5
C. References .................................................................................................................................5
D. Proposed Approach ...................................................................................................................6
APPENDIX A - EXISITING FACILITY MATERIAL FLOW DIAGRAMS
APPENDIX B - EXISTING EQUIPMENT INVENTORY ..............................................................10
APPENDIX C - INCOMING TONNAGE ........................................................................................11
APPENDIX D - OUTBOUND TONNAGE, FY 2019 ......................................................................13
2
1. General Instructions
The Unified Government of Athens-Clarke County (ACCGOV) is seeking information from
companies interested in partnering with the ACC to operate the existing Recovered Materials
Processing Facility (RMPF). Information about the County, the existing RMPF and requested
content of submittals is included in this Request for Information (RfI).
Interested vendors should respond no later than:
4:00 P.M. ET, MARCH 20, FRIDAY, 2020
by submitting One copy of responses along with a flashdrive with the responses, as described in
Section 4, in a sealed envelope, marked with the offeror's name and address and labeled:
RFI # 01004 OPERATING RECOVERED MATERIALS PROCESSING FACILITY
Responses should be sent to:
The Unified Government of Athens-Clarke County
Finance Department, Purchasing Division
375 Satula Avenue
Athens, Georgia 30601
Attn: Margaret Boyd
Questions: Technical questions and/or tour requests may be directed to Joe Dunlop, Waste
Reduction Administrator at ACCSWD, via phone: (706) 613-3501 extension 7859, or email:
joe.dunlop@accgov.com. Questions regarding submission may be directed to Margaret Boyd,
MBE Coordinator/Senior Buyer via phone: (762) 400-6069 or email: accbids@accgov.com.
Cost Incurred by Vendors: All expenses involved with the preparation and submission of
submittals to the Athens-Clarke County Government, or any work performed in connection
therewith shall be borne by the vendor(s). No payment will be made for any responses received, nor
for any other effort required of or made by the vendor(s) prior to commencement of work as defined
by a contract approved by the governing body of Athens-Clarke County.
Submittals will not be opened or read aloud publicly. A list of names of firms providing
submittals may be obtained from www.demandstar.com or via email request to
accbids@accgov.com. after the submittal due date and time stated herein.
A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in
advance of the submittal due date. Please call (706) 613-3072 ext. 1023 for more information. This
service is in compliance with the Americans With Disabilities Act (ADA).
Minority Business Enterprise Policy Statement: It is the policy of the Unified Government of
Athens Clarke County, Georgia to provide fair and reasonable opportunities for participation by
minority business enterprises (MBE). The Unified Government of Athens-Clarke County
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encourages these firms to compete and encourages non-minority firms to provide for the
participation of MBE firms through partnerships, joint ventures, subcontracts, and other contractual
opportunities.
The Unified Government of Athens-Clarke County reserves the right to reject any and all
submittals, to waive any technicalities or irregularities, and to proceed with projects based on the
highest and best interest of The Unified Government of Athens-Clarke County.
2. Project Background
ACC is a unified city/county government located in the northeast section of the state of Georgia
and is approximately sixty (60) miles northeast of Atlanta, Georgia. The Unified Government of
Athens-Clarke County (the government’s official name) was formed in 1991 by a referendum which
combined The City of Athens and Clarke County. As of 2017, the U.S. Census estimated that
Athens-Clarke County’s population was 125,691. However, since the main campus of the
University of Georgia located here, the population varies throughout the year.
ACC has robust waste reduction and recycling programs supported by the ACC Mayor and
Commission who in 2010, adopted waste reduction goals of 40% by 2015, 60% by 2018 and 75%
by 2020. As of 2019, Athens-Clarke County has achieved a waste reduction of 38%.
The ACC Solid Waste Department (ACCSWD) is responsible for overseeing waste reduction and
management throughout the County. The ACCSWD collects garbage and single-stream recyclables
weekly from over 9,500 residential customers in the Urban Service District, which encompasses the
former city limits of Athens. The ACCSWD has franchise agreements with private haulers that
collect garbage and recyclables from approximately 11,000 residential customers in the General
Service District (outside of the former city limits of Athens). Both ACCSWD and private haulers
collect solid waste and recyclables from multi-family properties and businesses throughout the
County. The County has an ordinance which requires all businesses and multi-family properties to
have a recycling program available to employees, customers, and tenants. The County also operates
drop-off locations for recyclables throughout the County and a Center for Hard to Recycle Materials
which accepts items that can’t be recycled at the curb because of their chemical composition,
hazardous components, size or shape, or other reasons.
The ACCSWD operates several processing and disposal facilities. This includes a state-of-the-art,
lined, Subtitle D (municipal solid waste) landfill comprising about 400 acres; a commercial
composting facility on 4.5 acres of the landfill site that processes bio-solids, leaf and limb and food
scraps from several commercial entities; a permitted Material Recovery Facility at the landfill site;
and a Recovered Materials Processing Facility.
The RMPF
The ACC Recovered Materials Processing Facility (RMPF) opened August 31, 1995. The RMPF is
approximately 24,000 square feet with 20,000 square feet used for processing and storage of
materials and 4,000 square feet used for office and educational space. Since the RMPF opened, it
has operated as a public-private partnership; ACC owns the site and facility and contracts with a
private company for operation. Currently, Republic Services operates the RMPF, having acquired
the previous operator, ReCommunity Recycling.
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The ACC RMPF was developed as a dual stream facility initially and was converted to a single-
stream processing facility in 2012. As currently configured, the RMPF has a processing capacity of
110 tons per day although it typically has processed 80 to 85 tons over a ten-hour day. In addition to
single-stream materials, the RMPF receives clean loads of cardboard and office paper from the
University of Georgia and commercial customers. This material is unloaded at the RMPF, baled and
marketed. The Appendices to this request include detailed information about the RMPF including a
recent inventory of all equipment; incoming and outgoing tonnage, and a schematic of the
processing line.
The RMPF is integral to ACC’s waste reduction education efforts. More than 3,500 visitors tour the
facility annually and use the facility’s classroom. ACC Solid Waste Department’s award-winning
Recycling Division develops educational programming to encourage participation and minimize
contamination.
In November 2019, citizens of Athens-Clarke County voted to approve a Special Purpose Local
Options Sales Tax (SPLOST) which includes $8.5 million for a new RMPF. It is anticipated that
this facility will be located at the Athens-Clarke County landfill site on property already owned by
ACCSWD. However, it is not yet known when, during the 11-year time horizon for SPLOST
projects, the RMPF will be developed.
3. Scope of Project
The ACCSWD is seeking to partner with an experienced Company to operate its RMPF. ACC is
seeking innovative approaches that take advantage of the County’s existing facility and equipment
(as well as ACC’s commitment to fund a new facility) and the availability of single stream and
source separated recyclables collected throughout the region.
The County is looking for an approach that accomplishes the following objectives.
Offers a public private partnership to process and market recyclables.
Contributes to achieving the County’s waste reduction goals.
Provides jobs for ACC citizens.
Equitably allocates the risks and rewards between the Contractor and the County.
Supports ACC’s outreach and education program on waste reduction, recycling and
sustainability.
The County anticipates providing the following resources but will consider alternatives.
Existing site, facility and equipment (as described in Appendix A).
Single stream and source separated materials ACCSWD collects from residents and
businesses (see tonnage reports in Appendix B).
Access to other RMPF customers (see tonnage reports in Appendix B).
Processing fee.
Education to Community including tours/events at the RMPF.
Shared use of certain spaces or materials (e.g., wash bay by ACC Collections Maintenance
Shop).
Revenue share from sale of material.
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