RFB 2018-074 - Water Utilities Valve Maintenance Project Addendum No. 3

Agency: City of Waco
State: Texas
Type of Government: State & Local
Caegory:
  • Z - Maintenance, Repair or Alteration of Real Property
Posted Date: Jan 28, 2019
Due Date: Jan 30, 2019
Solicitation No: RFB 2018-074
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page

RFB 2018-074 - Water Utilities Valve Maintenance Project

The City has issues solicitation for the maintenance service of approximately 2,000 water valves within the noted section of the City of Waco. The service is to include exercising the water valves, and cleaning the valve boxes, as well as, replacing any broken valve box covers (lids).


The City expressly reserves the right to accept or reject any bid, and to cancel or modify any requests for bids


RFB 2018-074


RFB 2018-074 Addendum No. 1


RFB 2018-074 Addendum No. 2


RFB 2018-074 Pre-Bid Sign-in Sheet


RFB 2018-074 Addendum No. 3

Attachment Preview

CITY OF WACO
Purchasing Services
Post Office Box 2570
Waco, Texas 76702-2570
Phone: 254-750-8062
Fax: 254-750-8063
ccubos@wacotx.gov
www.waco-texas.com
Date:
RFB No:
Commodity:
Purchasing Agent:
01/28/2019
2018-074
Water Utilities Valve Maintenance Project
Mr. Tim Cubos
Closing Time: 2:00 P.M. CST, Wednesday, January 30, 2019
Opening Time: 2:01 P.M. CST, Wednesday, January 30, 2019
RFB Opening Location: Operations Center, Purchasing Services Office, 1415 N. 4th St.,
Waco, TX 76707
______________________________________________________
Addendum No: 3
The above-mentioned RFB invitation has been changed in the following manner. Sign and
return addendum to the Purchasing Office by the closing time and date with your RFB
response. Returning this page signed by your authorized agent will serve to acknowledge
this change. All other requirements of the invitation remain unchanged. If you have any
questions, please call or stop by the Purchasing Office at the above address.
1. The following is a revised bid sheet that is to be used for this RFB. Please do not use
the earlier bid sheet. Failure to use the revised bid sheet will disqualify the bid.
2. The following pages has answers to questions raised at the pre-bid meeting and
thereafter, as well as, clarifications & amendments to the general and technical
specifications. Please review and note the changes.
3. Under Appendix A, the Bid Bond form was left out and is required for this Bid. A
copy is included below.
Firm:_____________________________________________________________________________________
Address___________________________________________________________________________________
Signature of Person
Authorized to Sign Bid:______________________________________________________________________
Signor's Name and Title
(print or type):_____________________________________________________________________________
E-mail Address:____________________________________________________________________________
Addendum No: 3
CITY OF WACO
OFFICIAL BID SHEET
BID INVITATION NO: RFB 2018-074
Water Utilities Water Valve Maintenance Project
DATE: ________________
BIDDER:______________________________________________________________
AUTHORIZED
SIGNATURE:___________________________________________________________
I. Refer to "Standard Instructions for all Bids" before completing Bid Sheet.
a. Price: quote your best price, F.O.B. Destination, on each item.
II. In submitting this bid, I certify:
a. Items bid are in exact accordance with specifications, unless noted in bid.
b. That prices in this bid have been arrived at independently, without
consultation or agreement with any competitor for the purpose of
restricting competition.
NOTE:
PRICING INFORMATION
Depending on unit prices, requirements and approved budgeted funds, quantities may be reduced
or increased during the contract period
Item No.
Description
Service Existing Water Valves including
1.0
cleaning the valves boxes, exercising the
operating nuts, and provide written
documentation of work performed
Utilization of Traffic Control Plan
2.0
Replace Missing or Broken Valve Box
3.0
Lids (covers)
(Labor only-Lids to be provided by the
City)
Paint valve box lids to identify which
4.0
valves has been serviced
Unit Price
(A)
No. of
Units
(B)
2,000
1 Lump
Sum
100
2,000
Total Price
(A x B ) = C
5.0 Total Price
$
Early Payment Terms:
a) Bidder may offer an early payment discount by filling in the blanks in section b
below. City may accept an early payment discount, but in doing so, City does not waive
any of its rights under Texas Government Code Section 2251 (Prompt Payment Act).
b) Payment is due thirty (30) DAYS after acceptance of order and receipt of an original
invoice, but a ______ percent early payment discount is offered for full payment made
within ______(__) DAYS after acceptance of order and receipt of an original invoice.
(1) COMPLETED FORM MUST BE RETURNED WITH BID
REVISED:
General Specifications: Water Valve Maintenance
1. This project will be conducted under a one year contract with options to renew for up to four (4)
additional years, should both parties mutually agree to additional one-year periods.
2. The work shall not interfere with the surrounding water distribution system, including pump stations,
water plants, water towers, or any of the city water facilities.
3. The City of Waco will provide maps and details about the location of all of the water valves that are a
part of this project.
4. The contractor is to provide the various data from their services/inspections and repairs in paper and
spreadsheet format. The spreadsheet format shall be Microsoft Excel.
5. The written reports must be clearly written and legible.
6. The written and spreadsheet reports must be turned in weekly. Any written reports that cannot be
read will be returned to the contractor for revision. No monthly payments will be made until all reports
have been reviewed and accepted by the City.
7. A traffic control plan will be supplied by the contractor and used as a part of this project. The plan
will be standard plans from the TMUTCD (Texas Manual on Uniform Traffic Control Devices). The
contractor has the option of using flagmen in lieu of the traffic control plan. Work cannot begin until
the traffic control plan has been reviewed and approved by the City or the determination has been
made regarding the use of flagmen.
8. A work plan and project schedule is to be developed for this project. The work plan and project
schedule must be approved by the City before work can begin.
9. If any water valves are found to be inoperable at the time of inspection, this info shall be
reported to the City within one business day in writing (e-mail). The contractor is not to
operate these valves without City approval.
10. Exercising and maintaining valves is part of this project. Specific items to be done to the valves are
listed in the technical specifications.
11. Any valve that cannot be found, or not in existence, is to be reported within one business day
to the City in writing (email).
12. Any water valve found, but is not listed on the provided maps are to be reported to the City
within one business day in writing to the City (email). The valves location is to be noted on
the maps. The contractor is not to operate these valves without City approval.
13. It is assumed all water valves are in the open position. It is to be reported to the City in writing
(email) of any valve found to be in the closed position at the initial contact with the valve. The
contractor is not to operate these valves without City approval.
14. Pressure plane valves are valves located throughout the City that help regulate the various
water pressures in the City. These valves have yellow boots on top of the valve operating nuts.
Pressure plane valves are not to be exercised, opened, or closed. If these valves are located,
this info shall be reported to the City within one business day in writing (e-mail). The
contractor is not to operate these valves without City approval.

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