RFB - Various Computer Equipment & Supplies

Agency: Cherokee Nation
State: Oklahoma
Type of Government: State & Local
NAICS Category:
  • 423430 - Computer and Computer Peripheral Equipment and Software Merchant Wholesalers
Posted Date: Jul 6, 2020
Due Date: Jul 14, 2020
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Procurement #98730

Title RFB - Various Computer Equipment & Supplies
Status Active
OpenDate 07/06/2020
CloseDate 07/14/2020
Description The Cherokee Nation is accepting bids from interested parties for various computer equipment and supplies. Interested parties are to provide a bid to furnish product equal to or better than the specifications provided. Detail BIDS MUST BE RECEIVED NO LATER THAN 5:00 P.M., TUESDAY, JULY 14, 2020. Indian Preference applies to all Cherokee Nation requests for bids or proposals. To receive preference, bidder must be TERO certified through the Cherokee Nation Tribal Employment Rights Office; proof of certification must accompany submittals. Successful bidder will be obligated to comply with Tribal rules and regulations and TERO.
Buyer Contact Information
Name:michelle parsons
Email:michelle-parsons@cherokee.org
Phone:918-453-5000
Entity Cherokee Nation
Documents

Bid Packet

Attachment Preview

Cherokee Nation
www.cherokee.org
REQUEST FOR BIDS
VARIOUS COMPUTER EQUIPMENT & SUPPLIES
EQUAL TO OR BETTER
Bid Due Date: JULY 14, 2020
CHEROKEE NATION
P.O. Box 948
Tahlequah, OK 74465
(918) 453-5000
1
CHEROKEE NATION
BID REQUEST
VARIOUS COMPUTER EQUIPMENT & SUPPLIES
EQUAL TO OR BETTER
The Cherokee Nation is accepting bids from interested parties for various computer
equipment and supplies. Interested parties are to provide a bid to furnish product equal to
or better than the specifications provided. Interested bidders must follow all directions
outlined in this bid packet including the utilization of mandatory bid response sheet to be
considered fully responsive.
The lowest most responsive, responsible bid will be the determining factor in awarding this
bid taking Indian Preference in accordance with Cherokee Nation Acquisition Management
Policy and Procedures. The successful bidder will be issued a purchase order incorporating
the bid response.
Bids are due Tuesday, July 14, 2020 by 5:00 p.m.
MANDATORY SUBMITTAL INFORMATION: Bid submittal requirements must be
followed. Each bid must be submitted on the prescribed, required form with all areas
completed. Bids may be faxed to the attention of Michelle Parsons at (918) 458-4493 or
(918) 458-7695 or e-mailed to michelle-parsons@cherokee.org. It is the bidder’s
responsibility to ensure delivery of bid by Tuesday, July 14, 2020 by 5:00 p.m. Any bids
received after the designated date and time will be ineligible for award.
Bid Acceptance: Bids will be accepted from Indian and Non-Indian bidders. Cherokee
Nation reserves the right to reject any and all bids. Cherokee Nation reserves the right to
determine if a bid meets stated requirements, and to award a purchase order for the bid that
is in the best interest of the Cherokee Nation including but not limited to the total cost and
capability of the bidder. Bidders are responsible for any and all costs associated with the
preparation and submission of bids. To be considered, bids must be received by the
specified date and time; any bid received after stipulated date and time will be returned
unopened. No bidder may withdraw their bid within 30 days after proposal due date.
TERO Certification: Indian preference will be given only to bidders who provide proof
of current certification from the Cherokee Nation Tribal Employments Office (TERO)
located in Tahlequah, Oklahoma, telephone number (918) 453-5000. Proof of TERO
certification must accompany and be included in bid submittal.
Conflict of Interest and Restrictions: If any contractor, contractor’s employee,
subcontractor, or any individual working on the proposed contract may have a possible
conflict of interest that may affect the objectivity, analysis, and/or performance of the
contract, it shall be declared in writing and submitted to Cherokee Acquisition
Management (Attn: Michelle Parsons) no later than on or before Tuesday, July 14, 2020
by 5:00 p.m. The NATION will determine in writing if the conflict is significant and
material and if so, may eliminate the contractor from submitting a proposal.
2
Verbal Instructions: Interested parties shall not initiate or execute any negotiation,
decision, or action arising from any verbal discussion with any Cherokee Nation employee.
Only written communications from the designated Contact Person at Cherokee Nation may
be considered a duly authorized expression on behalf of the NATION regarding this RFP.
Additionally, only written communications from interested parties are recognized as duly
authorized expressions on behalf of the vendor. The same instructions shall apply to any
subsequent award and agreement communications.
Qualifications of Bidder: The NATION may make such investigations as deemed
necessary to determine the ability of the bidder to perform the work, and the bidder shall
furnish to the NATION all such information and data for this purpose as the NATION may
request. The NATION reserves the right to reject any bid if the evidence submitted by, or
investigation of, such bidder fails to satisfy the NATION such bidder is properly qualified
to carry out the obligations of the contract and to complete the work contemplated therein.
Conditional bids will not be accepted.
Method of Award Lowest Bid That Contains Lowest Most Responsive/Reasonable
Offer From Qualified Bidder: After consideration of price and other factors, the
purchase order will be awarded to the bidder whose bid is determined to be the lowest most
responsive/reasonable offer taking Indian Preference into consideration and in the best
interest of the Nation to accept. Award shall be to the lowest, most responsive/reasonable
bid in accordance with Cherokee Nation Acquisition Management Policy and Procedures.
Indian/TERO Preference will be given only to bidders who provide proof of current TERO
certification from the Cherokee Nation Tribal Employments Office (TERO) in accordance
with current Cherokee Nation Policy. Proof of TERO certification must accompany and be
included in bid submittal.
Debarment, Suspension, Proposed Debarment, and Other Responsibility Matters:
The responding party certifies to the best of its knowledge and belief that the person, the
firm, or any of its principals are not presently debarred, suspended, proposed for
debarment, or declared ineligible for the award of contracts by any Federal agency or
Indian tribe. The bidder will also certify they have not, within a three-year period
preceding this Request for Proposal, been convicted of or had a civil judgment rendered
against them for: commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State, Local or Tribal) contract or
subcontract; violation of Federal or State antitrust statutes relating to the submission of
offers; or commissions of embezzlement, theft, forgery, bribery, falsifications or
destruction of records, making false statements, and are not presently indicted for, or
otherwise criminally or civilly charged by a governmental entity with, commission of any
of the offenses enumerated in this provision. The responding party certifies they have not,
within a three-year period preceding this Request for Proposal, had one or more contracts
terminated for default by a Federal, State, Local or Tribal agency. The responding party
shall provide immediate written notice to the Cherokee Nation if, at any time prior to
contract award, the person learns its certification was erroneous when submitted or has
become erroneous by reason of changed circumstances.
3
General Information: Cherokee Nation reserves the right to waive any informalities or
to reject any and all bids. Award of purchase order will be to the lowest most responsible
responsive bidder and will be subject to availability of funds. All sums due to any suppliers
utilized by successful bidders must be paid or will be paid within ten (10) days of receipt
of any money received from the Cherokee Nation under any purchase order. Indian
preference will be given to Contractors certified as an Indian-Owned firm by the Cherokee
Nation Tribal Employment Rights Office (T.E.R.O.). Proof of certification must
accompany all bids. No bidder may withdraw their bid within thirty (30) days after bid
opening date.
A prospective contractor seeking to receive Indian Preference under this contract must be
certified as an Indian-owned firm by the Cherokee Nation Tribal Employment Rights
Office (TERO) and submit proof of that certification with their bid.
4
MANDATORY BID RESPONSE SHEET
VARIOUS COMPUTER EQUIPMENT & SUPPLIES
EQUAL TO OR BETTER
Product Description
LAPTOP
MODEL: 15-DS1010WM
LAPTOP
MODEL: XE350XBA-K
PHOTOGRAPHY
LIGHTING KIT
MICROPHONE
HOTSPOT
QTY
1
40
1
1
40
UNIT COST
_____________
_____________
TOTAL
____________
____________
_____________
_____________
_____________
____________
____________
____________
GRAND TOTAL BID
$__________________
LEAD TIME ARO: ___________________________________________
ALL SPECIFICATIONS ARE FULLY MET: ______ YES _____NO
PRODUCT SPECIFICATIONS INCLUDED: _____ YES _____NO
**Cherokee Nation will consider bids for product equal to or better. If not bidding exact product,
complete details and specifications for product must be submitted with bid.**
NOTE TO BIDDERS REGARDING INDIAN PREFERENCE:
TERO Certified Contractor: _____ Yes _____ No
(Proof of certification must accompany all bids)
5

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