RFB 2019-027 On-Airport Rental Car Concession for Waco Regional Airport

Agency: City of Waco
State: Texas
Type of Government: State & Local
NAICS Category:
  • 532111 - Passenger Car Rental
  • 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing
Posted Date: Jul 17, 2019
Due Date: Jul 30, 2019
Solicitation No: RFB 2019-027
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page

RFB 2019-027 On-Airport Rental Car Concession for Waco Regional Airport

The City of Waco will receive sealed bids for RFB 2019-027 "On-Airport Rental Car Concession For Waco Regional Airport Project" in the Office of Purchasing Services at the Operations Center, 1415 N. 4th Street, Waco, Texas 76707 until 2:00 p.m. (CST), Tuesday, July 30, 2019. Specifications and proposal forms are available at http://www.waco-texas.com/bids.asp. You may also contact Tim Cubos, preferably by email at ccubos@wacotx.gov, or 254-750-6616 during business hours 8-12 and 1-5 Monday through Friday to obtain this Request for Proposal package or for more information. The City expressly reserves the right to accept or reject any proposal, and to cancel or modify any request for bids.

RFB 2019-027 On-Airport Rental Car Concession for Waco Regional Airport

Pre-Bid Sign-in Sheet RFB 2019-027

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City of Waco, Texas
Request for Bid
RFB No. 2019-027
On-Airport Rental Car Concession for Waco Regional
Issue Date: July 2, 2019
Closing Date & Time: July 30, 2019 at 2:00 p.m.
Opening Date & Time: July 30, 2019 at 2:01 p.m.
RFB Opening Location: Purchasing Services Office, 1415 N. 4th Street, Waco, Texas
For Information Contact: Tim Cubos, Purchasing Services, 254-750-6616
Pre-submittal Meeting Location: Waco Regional Airport Conference Room
7909 Karl May Dr. Waco, Texas, 76708
On July 16, 2019 at 10:00 AM (CST)
Attendance is Not Mandatory attendance is encouraged
Purchasing Services
Post Office Box 2570
Waco, Texas 76702-2570
Telephone 254 / 750-6616
Fax 254 / 750-8063
Register Interest form
I. Schedule for Solicitation
II. Contact with City of Waco
III. Definitions
IV. Requested Services / Products
V. Request For Bids – Submission And Award Procedures
A. Services/Products Bid Forms
(1) Pricing Form(s)
(2) Sample Bid Bond Form
B. Contract Requirements
(1) City of Waco General Terms and Conditions
(2) Additional Terms for Services
(3) Sales Tax Information
(4) HB1295 Information Sheet
(5) Israel Form information
(6) Protest Procedure
(7) Performance Bond
C. Forms to Complete and Return
(1) Submission of Bid/Proposal and Acknowledgment of Addenda
(2) Business Identification Form
(3) Conflict of Interest Questionnaire (CIQ form)
(4) Disclosure of Relationships with City Council/Officers (City Charter)
(5) Litigation Disclosure
(6) Minority/Women Owned Business
(7) Certification Regarding Debarment
(8) Non-collusion Affidavit
(9) Resident Certification
(10) Texas Public Information Act
(11) Drug-Free Work Place Certification
D. Additional Background, Information, or Requirements
City of Waco, Texas
RFB No. 2019-027
For On-Airport Rental Car Concession for Waco Regional
You have received a copy of the above described Request document. If you
would like to register your interest in this project so that you will receive any
future notices or addenda concerning the project, please fill in the
information requested below and fax this page to 254-750-6616. You may
also scan this page and email to: ccubos@wacotx.gov.
Name of Contact Person(s):
Telephone: _________________________________________ Fax:_________________________________
Mailing Address:
It is your responsibility to complete and return this form to the City. Failure to do so will
result in your not receiving notices and addenda related to this project from the City of Waco.
Notices and addenda are posted on the City’s website and can be accessed at:
City of Waco Purchasing Services
Post Office Box 2570
Waco, Texas 76702-2570
Telephone 254 / 750-6616
Fax 254 / 750-8063
I. Schedule for Solicitation
The proposed schedule of events is tentative and may be modified throughout the selection process
at the discretion of the City of Waco.
Issuance of the RFB
July 2, 2019
Pre-submittal Meeting
July 16, 2019
This is NOT a mandatory meeting attendance is encouraged
Deadline for questions in 5:00 p.m.
July 22, 2019
Bids due by 2:00 p.m.
July 30, 2019
Evaluation of submission & establish ranking
July 30, 2019 to August 9, 2019
Tentatively, the final selection decision will be made and submitters will be notified of award by
August 2019. This schedule is subject to change by the City.
II. Contact with City of Waco
The contact person for this solicitation process is: Tim Cubos, Purchasing Agent who can be
reached at:
Email: ccubos@wacotx.gov Telephone: (254) 750-6616 Fax: (254) 750-8063
Questions concerning the solicitation must be submitted to contact person in writing on or before
date shown in the schedule above.
Via U.S. Mail:
City of Waco Purchasing Services
Attn: Tim Cubos, Purchasing Agent
P.O. Box 2570
Waco, Texas 76702-2570
Via Delivery Services/Personal Delivery :
City of Waco Purchasing Services
Attn: Tim Cubos, Purchasing Agent
1415 North 4th Street
Waco, Texas 76707
NOTE: US Mail does NOT deliver to street
Contact with someone other than the Purchasing Agent listed above, or his/her designated
representative, at the City of Waco concerning this solicitation may be grounds for removal
from consideration.
Interpretation, modification, corrections, or changes to the solicitation documents will be made by
addenda issued by the City of Waco. Addenda will be made available http://www.waco-
texas.com/purchasing-rules.asp. Interested vendors are encouraged to return the Register
Interest form on the previous page.
III. Definitions
The following definitions apply to this document and the transaction between the City and the
selected submitter unless otherwise designated in the context. Terms, which are singular, may
include multiple, where applicable and when in the best interests of the City:
1. “City” means and refers to the City of Waco, Texas.
2. “Company” or “Firm” means and refers to any submitter, whether such submitter be a
sole proprietor, corporation, company, partnership, company, or any other entity legally
defined or recognized under the laws of the State of Texas.
3. “Bid” or “Submission” refers to a response submitted to an RFB.
4. “RFB” means and refers to a Request For Bid that will be awarded based on lowest
responsible bid or best value to City of Waco.
5. “Selected submission” means and refers to the submission sent to the City of Waco by
the Selected Firm.
6. “Selected Firm” means the firm who is selected by the City and to whom the City
Council/City Manager awards a contract for the services or commodities requested in
this solicitation.
7. “Solicitation” means an RFB issued by the City Waco seeking products or services
described in the document.
8. “Submitter” or “Vendor” or “Bidder” or “Contractor” means a firm that submits a
response to a solicitation.
9. “Contract documents” includes the RFB and all of the Appendices attached to the RFB.
10. “Day” means a calendar day unless otherwise specifically defined.
11. “Airport” shall mean the Waco Regional Airport, as it now or ever shall exist.
12. “Airport Rules and Regulations” shall mean those lawful, reasonable and
nondiscriminatory rules and regulations promulgated by CITY or operating directives
issued by the Director for the orderly use of the Airport by both the COMPANY and
other tenants and users of the Airport as same may be amended, modified or
supplemented from time-to-time.
13. “Changes in Service” shall mean the adjustments to scheduled commercial air service
made as business decisions by any tenant airline. This will include but is not limited
to increases or decreases in flight frequency, changes in aircraft equipment, changes in
tenant airline’s hours of operation and the exit of a tenant airline from the market as
long as one tenant airline remains.
14. “Director” shall mean the Director of Aviation of the CITY, as designated by CITY.
This term shall also apply to any assistant or official designated to act on behalf of the

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