RFB 2018-19-008 Mueller Parts

Agency: City of Hesperia
State: California
Type of Government: State & Local
Posted Date: Apr 16, 2019
Due Date: May 2, 2019
Solicitation No: 2018-19-008
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: 2018-19-008
Bid Title: RFB 2018-19-008 Mueller Parts
Category: Purchasing Solicitations
Status: Open

Description:
City Contact: Keith Cheong - Financial Analyst by email, kcheong@cityofhesperia.us For security reasons, you must enable JavaScript to view this E-mail address.

Deadline for RFB Inquiries: Inquiries are due no later than April 23, 2019 at 5:00PM. The City shall respond to inquiries no later than April 24, 2019. Inquires submitted after this deadline will not receive a response.

Submit Bids To: City of Hesperia - Purchasing
RFB 2018-19-008 Mueller Parts
9700 Seventh Avenue Hesperia, CA 92345

Bid Submission Deadline & Public Bid Opening: The deadline for submitting a bid is May 2, 2019 at 10:00AM, at which time they will be opened publicly and read aloud by the City. (Any bid received after this time will be returned unopened)

Award: An agreement, effective July 1, 2019 until June 30, 2020, to the lowest responsive/responsible bidder. Services are scheduled to begin upon City Council award and the execution of the agreement.

For a bid packet, click here

¡°Bidders interested in participating in this RFB should immediately provide the Contact with a phone number, fax number, and an e-mail address for dissemination of addenda and/or supplemental information, as applicable. Failure to provide said contact information may result in late notifications and/or incomplete bids."


Publication Date/Time:
4/16/2019 2:00 AM
Closing Date/Time:
5/2/2019 10:00 AM

Attachment Preview

City of Hesperia
REQUEST FOR BID (RFB)
MANAGEMENT SERVICES DEPARTMENT/FINANCE DIVISION
CITY OF HESPERIA, CALIFORNIA
RELEASED: April 16, 2019
RFB NUMBER &
TITLE:
RFB 2018-19-008 – Mueller Parts
CITY CONTACT:
CONTACT: Keith Cheong – Financial Analyst
E-MAIL: kcheong@cityofhesperia.us
Inquiries are due no later than April 23, 2019 at 5:00PM. The City shall
DEADLINE FOR respond to inquiries no later than April 24, 2019. Inquires submitted after
RFB INQUIRIES:
this deadline will not receive a response.
SUBMIT BIDS TO:
City of Hesperia – Purchasing
RFB 2018-19-008 – Mueller Parts
9700 Seventh Avenue
Hesperia, CA 92345
BID SUBMISSION
DEADLINE &
PUBLIC BID
OPENING:
The deadline for submitting a bid is May 2, 2019 at 10:00AM, at which
time they will be opened publicly and read aloud by the City.
(Any bid received after this time will be returned unopened)
AWARD::
An agreement, effective July 1, 2019 until June 30, 2020, to the lowest
responsive/responsible bidder. Services are scheduled to begin upon
City Council award and the execution of the agreement.
City of Hesperia
2018-19-008 – Mueller Parts
I. INTRODUCTION
The City of Hesperia, hereinafter referred to as “City”, is seeking sealed bids from
qualified vendors, hereinafter referred to as “Bidder”, to a provide Mueller parts.
II. CITY CONTACT
The City Contact, hereinafter referred to as “Contact”, is the sole point of contact for this
solicitation. All communication shall be in writing and submitted to the Contact. Bidders
are not permitted to communicate with other City staff or officials about this RFB, except
for during pre-bid meetings, demonstrations, and/or interviews, unless otherwise
directed by the Contact.
Contact: Keith Cheong – Financial Analyst
E-mail: purchasing@cityofhesperia.us
Bidders interested in participating in this RFB should immediately provide the Contact
with a phone number, and an e-mail address for dissemination of addenda and/or
supplemental information, as applicable. Failure to provide said contact information may
result in late notifications and/or incomplete bids.
III. FORMAT AND CONTENT
All Bidders are required to follow the format content specified below. The contents of the
submittal must be clear, concise, and complete. Each section of the submittal shall be
tabbed according to the numbering system shown below to aid in expedient information
retrieval. Bids must be submitted in a sealed envelope with the bid number plainly
appearing on the face thereof, and the bidder's name, address, telephone number, and
fax number.
TAB 1 - Complete and insert in this tab the Company Information Form
furnished herewith, Attachment Number 1.
TAB 2 - Complete and insert in this tab the References Form furnished herewith,
Attachment Number 2.
TAB 3 - Complete and insert in this tab the Bid Form furnished herewith,
Attachment Number 3.
TAB 4 - Sign and insert addendums in chronological order, as applicable.
IV. BID SUBMISSION
The deadline for submitting a bid is May 2, 2019 at 10:00AM. Any bid received after this
time will be returned unopened. Sealed bids shall state the bid number plainly
appearing on the face thereof, the bidder's name, address, telephone number and fax
number, and shall be clearly addressed as follows:
City of Hesperia – Purchasing Section
2018-19-008 – Mueller Parts
9700 Seventh Avenue
Hesperia, CA 92345
Faxed or e-mailed bids will not be accepted since they do not contain original signatures.
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City of Hesperia
2018-19-008 – Mueller Parts
V. SELECTION PROCESS
A. Responsive Bidder
After the public bid opening, where the apparent low bid is identified, bids will be
reviewed to ascertain that they are in compliance with the RFB requirements.
Bidders may be deemed non-responsive for failure to comply with the
requirements set forth herein.
B. Responsible Bidder
The following will be applied in determining the lowest responsible Bidder:
i. The Bidder’s ability, capacity, and skill to provide the service or
commodity required.
ii. The Bidder’s record of performance with the City.
iii. The Bidder’s ability to provide future maintenance and/or service for the
product or service required.
iv. If applicable, sales tax which will be apportioned to the City shall be
deducted from the bid(s) submitted by local Bidders.
VI. AWARD PROCESS
Once the lowest responsible/responsive Bidder has been determined, a Notice of Intent
to Award will be issued to all Bidders who submitted a bid.
VII. COMMENCEMENT OF WORK
A Notice to Proceed and Purchase Order will be issued once:
All agreements have been executed.
Insurance requirements have been met.
Verification of valid City of Hesperia Business License.
Verification of current vendor application & W-9 State Tax Form.
Commencement of work shall begin once Bidder receives the Notice to Proceed and
Purchase Order.
VIII. SCOPE OF WORK
Contractor shall designate a sales representative to the City. Sales representative’s
support shall include:
managing account questions and problems;
notifying the City of price saving specials being offered by supplier(s);
analyzing the City’s account and present cost saving opportunities;
notifying City if unable to provide goods within a reasonable time frame.
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City of Hesperia
2018-19-008 – Mueller Parts
Standard Terms & Conditions
In addition to the previous requirements, the Bidder shall, at minimum, perform or make
provisions for the following general requirements:
Additional Information
Provide the City with any additional information it
deems necessary to accurately determine Bidders
ability to perform services, and/or provide products
proposed. During selection process, the City may
conduct any reasonable inquiry from any and all
sources concerning the bid, including reference
verification to determine the responsibility of the
Bidder. Furthermore, submission of a bid constitutes
permission by the Bidder for the City to verify all
information contained therein. Failure to comply with
any request for additional information may disqualify
the Bidder from further consideration.
Agreement Deadline
If an Agreement is awarded, the selected Bidder is
required to sign and return the Agreement documents
within ten (10) days of written request.
Addenda
The City reserves the right to modify and issue
addenda to this RFB. A signed copy of all addenda
shall be submitted as part of the bid. Failure to
include the addenda may result in a non-responsive
submittal. Addenda shall become a part of this RFB
and any Agreement, which may result from this
solicitation.
equipment, tools, or other properties furnished by the
City or specifically paid for by the City shall be the
City’s property. Any such property shall be used only
for the City’s project and may on demand be removed
by the City without charge. The Bidder shall use such
property at its own risk, and shall be responsible for
all loss of or damage to the same while in Bidder’s
custody. The City makes no warranties of any nature
with respect to any property it may furnish to the
Bidder hereunder.
California Labor Code Requirements
Adhere to the applicable provisions of the California
Labor Code including, without limitation, the
employment of apprentices; minimum wages; travel
and subsistence pay; retention and inspection of
payroll records; workers compensation; and payment
of prevailing wages, as applicable. The Bidder shall
forfeit to the City penalties described in the California
Labor Code for violations.
City Business License
Obtain a City of Hesperia business license in
accordance with the City Municipal Code, prior to
engaging in any operation or activity as a result of an
award of an Agreement. The license must be kept in
full force and effect during the term of the Agreement.
Bid Commitment
The bid shall be firm and binding for ninety-days (90)
after the submittal deadline. Submission of a bid shall
constitute a commitment on the part of the Bidder to
furnish the products/services set forth in this RFB.
Bid Errors
City is not responsible for errors or omissions on the
part of Bidders in drafting their bids. In the event of a
calculation error, the unit price shall prevail.
The City is not responsible for any conclusions or
interpretations made by the Bidder regarding
information provided by the City.
Bid Withdrawal
Bidders may withdraw a bid that has been submitted
at any time up to the bid due date and time. This may
be done via written request signed by an authorized
representative and submitted to the Contact. The
Bidder may submit another bid at any time up to the
closing date and time. Bids cannot be withdrawn or
corrected after the deadline.
Bidder Use of City Property
Unless otherwise agreed, the Bidder at its sole cost
shall supply all materials, equipment, tools, and
facilities required to perform the work. Any materials,
Contractual Obligation
After the City selects a Bidder, the contents of the
submitted bid will become a contractual obligation.
The RFB and any addenda, Bidder’s bid, and the
Agreement constitute the entire Agreement between
the Bidder and the City and shall incorporate the
provisions thereof. Failure of the Bidder to agree to
include all portions thereof as contractual Agreement
may result in cancellation of the award.
Delivery and Taxes
Bids shall be quoted F.O.B. Destination City of
Hesperia, 9700 Seventh Avenue, Hesperia, California
92345 or at any agency/location within the City of
Hesperia as specified herein. Bids shall include the
current San Bernardino County sales tax of 7.75%,
stated as a separate line item. This section only
applies for bids that include taxable items.
Disclaimer
This RFB does not commit the City to continue with
the procurement of the subject services/products nor
to enter into an Agreement with any Bidder. The City
makes no representation that any Agreement will be
awarded.
In the event of award, the City makes no guarantee to
expend any agreement amount to its maximum.
Award of an Agreement may require City Council
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City of Hesperia
authorization. Furthermore, the City may re-issue the
RFB at any time for any reason at its sole discretion.
Equals
Whenever reference to a specific brand name is
made herein, it is illustrative and to be construed as a
specification which describes a component that has
been tested or evaluated by the City as best meeting
standards and requirements of the City.
Evidence of Insurance
In the event an Agreement is awarded, Bidder shall
provide evidence of insurance coverage by an
admitted California insurer legally licensed and
qualified to conduct business in the State of California
in accordance with the provisions described herein.
The required insurance coverage shall be maintained
for the duration of the Agreement. (See Attached
Agreement)
Late Bid
Late bids will not be considered. It is the Bidder’s
responsibility to ensure that the bid arrives on or
before the specified time. The City will not be
responsible for bids not properly marked and/or
delivered. Postmarks will not be accepted in lieu of
actual receipt.
Laws, Ordinances, and Rules
Comply will all Federal, State, and local laws,
ordinances, rules, and regulations applicable to
Bidders performance, including, but not limited to, the
Fair Labor Standards Act of 1938, (FLSA), the Equal
Employment Opportunity Act of 1972 (EEOA), the
Occupational Safety and Health Act of 1970 (OSHA),
the California Occupational Safety and Health
Regulations (Cal/OSHA) per California Code of
Regulations, Title 8, the National Environmental
Protection Act of 1969 (NEPA), the California
Environmental Quality Act (CEQA), and the
Americans with Disabilities Act of 1990 (ADA).
Loss/Suspension
Bidder will notify the City immediately of loss or
suspension of insurance, licenses, and/or permits.
Failure to maintain required licenses or permits may
result in termination of the Agreement.
Material Misstatements or Misrepresentations
If in the course of the RFB process or in the
administration of a resulting Agreement, the City
determines that the Bidder has made a material
misstatement or misrepresentation or that materially
inaccurate information has been provided to the City,
the Bidder may be terminated from further
participation in the RFB process or in the event an
Agreement has been awarded, the Agreement may
be immediately terminated. In the event of
termination under this provision, the City is entitled to
pursue any available legal remedies.
2018-19-008 – Mueller Parts
Modifications
Any changes or alternatives must be clearly identified
in the bid. RFBs that are submitted with conditional
clauses, alterations, items not requested herein, or
irregularities of any kind are subject to acceptance or
rejection at the discretion of the City.
Objection to Terms
If the Bidder has any objections to the terms of this
RFB, these objections must be clearly addressed, in
writing, on the a cover letter which shall accompany
the bid and shall specifically reference the particular
section number, paragraph, and page number of the
objection.
Payments and Invoicing
Unless otherwise agreed, payment will not be made
until goods or services are delivered and accepted as
specified. Invoices presented for payment must be
submitted in accordance with instructions contained
on the purchase order. In order to receive prompt
payment, send invoices directly to: City of Hesperia,
Attn: Accounts Payable, 9700 Seventh Avenue,
Hesperia, California 92345. The City’s standard
payment terms are Net 30.
Pricing
Unit prices shown on the bid shall be the price per
unit of sale as stated herein. For any given item, the
quantity multiplied by the unit price shall establish the
extended price; the unit price shall govern in the bid
evaluation and contract administration.
Property of City
All bids and materials submitted become the property
of the City and may be used by the City in any way it
deems appropriate. In addition, bids received will be
subject to the California Public Records Act.
Proprietary Information
If any bid contains trade secrets or other information,
which is proprietary by law, a request to keep such
information confidential must be made in writing and
attached to the envelope used to submit the bid. The
Bidder shall specifically identify the page numbers
that contain the confidential information in the letter
and said information shall be readily separable from
the response in order to facilitate eventual public
inspection of the non-confidential portion of the
response. Requests are subject to review by the City
to determine whether confidentiality can be
maintained under law. If confidentiality cannot be
maintained, the Bidder has the option of withdrawing
the bid or advising the City in writing of its
understanding that this information will become public
record. The price of products or services proposed
shall not be designated as proprietary or confidential
information.
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