RFB KC-205736 Delivered Fresh Milk and Juice

Agency: Dallas Public Schools
State: Texas
Type of Government: State & Local
NAICS Category:
  • 311511 - Fluid Milk Manufacturing
Posted Date: Feb 12, 2020
Due Date: Mar 25, 2020
Solicitation No: RFB KC-205736
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RFB KC-205736 Delivered Fresh Milk and Juice

Closing Date: 3/25/2020

Closing Time: 2:00 P.M.

Bid Package: KC-205736 Delivered Fresh Milk and Juice

Additional Files and Addenda:

Addendum #1:

Addendum #2:

Addendum #3:

Item File #1:

Item File #2:

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Dallas Independent School District Food & Child Nutrition Services
KC205736 – 20/21
Due No Later Than Wednesday March 25, 2020 at 2:00 PM CT
Delivered Milk and Juice
Dallas Independent School District
General Instructions
Milk and Juice Delivery
The Dallas Independent School District is accepting sealed bids for RFB KC-205736 – Delivered Fresh Milk and Juice. A
complete bid package includes one (1) signed original, three (3) copies, and two (2) flash drives. All offers must be received
and timestamped by the Procurement Services office before 2:00 PM CT on Wednesday March 25, 2020. This solicitation is
for one (1) year and may be extended for two (2) additional one (1) year periods up for a maximum of three (3) years at the
unilateral discretion of Dallas ISD.
The scope of this bid covers milk and juice product delivery to individual schools. This bid is for the period beginning July 1,
2020 through June 30, 2021 (pending estimated Board Approval on May 28, 2020 – subject to change) with options for Two
(2) subsequent One (1) Year periods. Notice of the intent to renew will be provided in writing by Dallas ISD Food and Child
Nutrition Services no later than May 15th of each option year.
The District has made the decision to use one SKU per line item in accordance the Texas Department of Human Services
Policy Alerts: FDP 2002-1 and FDP 2002-2. The option for vendors to offer commodity discounts has been included in this
bid. The discount will be dependent on the District’s diversion of the appropriate commodity to the manufacturer awarded. If
product is made without commodities, the price in fee for service should be the same as the commercial case price.
The following information must be submitted at bid opening. Otherwise your bid document will be deemed Non-Compliant. A
complete bid packet includes One (1) Signed original, Three (3) Copies, and Two (2) Flash Drives. Sign and return all
information required in this bid. Failure to follow directions using the outline below or not using the forms attached may result
in the Offeror’s Offer being disqualified or not considered for further evaluation.
Company Information
Representation and Certification (including CIQ)
Form CIQ *
Family Conflict of Interest
Vendor Conflict of Interest
Certificate of Interested Parties Form 1295*
Felony Conviction Notice
Certification Regarding Debarment, Suspension, Inedibility and Voluntary Exclusion
U.S. Department of Agriculture Certification Regarding Debarment
Criminal Background Checks and Badging
Notification of No Response
Price Offer Summary
Detailed Price Affidavit
Exceptions to Terms, Conditions, and/or Statement of Work
Interlocal Agreement (“Rider”) Consent Form
EDGAR Certifications
Texas House Bill 89
Buy American Provision
Campaign Contribution Disclosure Form
Clean Air and Clean Water Act
Resident Vendor Certification
Disclosure of Lobbying Activities
MWBE Documentation**
* Form CIQ and Form 1295 must be obtained by potential Offerors from the Texas Ethics Commission’s website (www.ethics.state.tx.us),
completed, and returned with Offer.
** Failure to complete and sign the MWBE documentation will result in Offer being deemed Non-Responsive.
The following information is provided to assist in completion of the attached forms:
The Officers and Board Members of Dallas ISD are:
Michael Hinojosa, Superintendent
Dan Micciche, Board 1st Vice President
Justin Henry, Board President
Karla Garcia, Board Secretary
Ben Mackey, Board Member
Edwin Flores, Board 2nd Vice President
Joyce Foreman, Board Member
Dustin Marshall, Board Member
Maxie Johnson, Board Member
Miguel Solis, Board Member
Company Name: ______________________
Bidders initials: ______
Dallas Independent School District Food & Child Nutrition Services
KC205736 – 20/21
Due No Later Than Wednesday March 25, 2020 at 2:00 PM CT
Delivered Milk and Juice
Dallas Independent School District
NEW FOR SY 20-21
All documents listed above should be included on two flash drives, to be submitted with the original signed copy and
the three other hard copies.
A catalog discount line has been added to the bid for items not specified or newly developed items identified by food services.
Please provide a percent discount from your catalog price for products you company provides.
All bids shall contain the M/WBE Compliance Guidelines and Forms at the time of bid opening. All M/WBE documents
must be filled out and signed, even if it does not apply to your company. An initial, strike out, and/or declaration of “Not
Applicable” is not sufficient. All offerors – even non-M/WBE offerors – must complete the required information on
pages 1 and 4. Failure to provide signed and completed document will result in your bid being deemed non-
compliant. All bids shall contain the M/WBE Compliance Guidelines and Forms at the time of bid opening. Bidders who
will subcontract out portions of the work will be required to submit a signed Letter of Intent to Subcontract. Bids will be
considered non-responsive and will not be accepted if the M/WBE Compliance Guidelines and Forms are not completed,
signed and submitted. The M/WBE Department reserves the right to contact bidders for additional information/clarification
after bid opening. Any questions regarding the M/WBE documentation should be directed to the M/WBE Office at 972-
There is to be no contact between bidders and user department or Board Members, except as provided by DISD Board
Policy CH (Local) during the bidding process or evaluation process, except for sample instructions. Any attempt by the
bidder to contact the departments or Board Member could result in their bid being disqualified. If there are any question
pertaining to this bid, please submit your questions in writing C/O Kelly Carey by E-mail to kcarey@dallasisd.org. Refer
to page one for complete list of Board Members.
A. Bid Award
The bid will be awarded based on the lowest combined price of items marked “Award Lot” based on estimated usage.
All items in the lot must be bid to be considered a complete lot. Items must meet specifications as listed on the bid
There are Three Lots for award:
Lot Milk of this bid will be awarded on an all-or-nothing basis
Lot Juice of this bid will be awarded on an all-or-nothing basis
Lot Misc. of this bid will be awarded on an all-or-nothing basis
The District reserves the right to award each lot (Milk & Juice & Misc.) to the provider that offers the best value to the
The District reserves the right to award both lots (Milk & Juice & Misc.) to One provider if deemed the best value to the
Bids will be assessed not only in terms of the cost of the items but may also consider factors such as best value.
These factors include but are not limited to:
Best value
Purchase price
Reputation of the vendor and of the vendor's goods or services
Quality of the vendor's goods or services
Extent to which the goods or services meet the District's needs
Company Name: ______________________
Bidders initials: ______
Dallas Independent School District Food & Child Nutrition Services
KC205736 – 20/21
Due No Later Than Wednesday March 25, 2020 at 2:00 PM CT
Delivered Milk and Juice
Dallas Independent School District
Vendor's past relationship with the District
Impact on the ability of the district to comply with laws and rules relating to historically underutilized
Total long-term cost to the district to acquire the vendor's goods or services
Whether the vendor or the vendor's ultimate parent company or majority owner has its principal place of
business in this state; or employs at least 500 persons in this state
Any other relevant factor specifically listed in the request for bids or proposals. Students’ preference will be
used in determining the best value for the District.
B. Pricing
All bid prices, except for fluid milk, are to be firm for the 20-21 school year, defined in the first year of the bid as July 1,
2020 – June 30, 2021. There are Two (2) Option Years: Option Year #1 running from July 1, 2021 – June 30, 2022,
and Option Year #2 running from July 01, 2022 – June 30, 2023. If the bid is extended for an optional year(s), all
items with firm pricing will be based on the USDA Producer Price Reports. We will use YTD purchase quantities
through April 30th of the current school year to evaluate cumulative price changes. Increases in pricing are due to the
Food Service office by May 1st of the current school year for the coming school year. Bid prices are in all instances to
be FOB destination. Prices may decrease at any time. Prices should be for the unit specified on the bid.
1. Variable Price – Fluid Milk
Fluid milk products are ONLY to be bid with monthly variable pricing. Prices will be tied to the price of Southwest
Federal Milk Order Class I Raw Milk-Dallas location (pricing can be found at www.dallasma.com). Written notice
of any price change shall be given to FCNS by our vendor ten (10) business days before the effective day of any
price change (i.e. the first day of the following month), and documentation of any increase on Class I raw milk
must be provided.
C. Specifications for Products
1. Please refer to individual specifications for clarification.
2. All products furnished must meet or exceed specifications as listed.
3. Specifications as written meet the District’s admissible specified requirements.
4. Whenever an article or material is defined by describing a proprietary product or by using the name of a manufacturer
or brand name, the term “or equal” if not inserted shall be implied. The specified product shall be understood as
indicating the type, function, minimum standard, efficiency and quality desired and shall not be construed as to
exclude other manufactured products of comparable quality, design and efficiency. Brands of equal quality or type are
5. Specifications received from vendors that are different from the original requirements must meet or exceed original
specifications to be considered as equivalent. The District will be the sole judge to determine if products quoted/tested
are equal.
6. The FCNS Advisory Committee reserves the right to make final decisions on comparable items as equals. Be very
certain that items upon which you quoted are equal to items listed.
7. Items delivered must be exact brand and item as tested and awarded.
8. New Items, Similar or Like Items may be added to the awarded contract as new products are developed. This will
be done at FCNS discretion. Pricing will be in line with like products that are awarded.
D. Nutrition Facts
1. Nutrition Fact information is to be in written form.
2. Please attach all nutrition facts and information to the bid hard copies.
Company Name: ______________________
Bidders initials: ______
Dallas Independent School District Food & Child Nutrition Services
KC205736 – 20/21
Due No Later Than Wednesday March 25, 2020 at 2:00 PM CT
Delivered Milk and Juice
Dallas Independent School District
E. Completing the Bid Form
1. If brand quoted differs from specifications or packaging, list the differences for the brand being quoted beside the
item. This information must be clear and concise.
2. Where there is an error in extension of price, the unit price shall govern.
3. Bids should be completed on the accompanying flash drive. Bid sheets will be accepted if there is no computer
4. Faxed bids will not be considered.
5. Original signatures are required on the bid document.
6. Company name and bidder’s initials should be noted at the bottom of each page.
F. Quantities
1. Estimated quantities are listed on the bid form. These quantities are based on a planned menu and prior year’s
2. The District reserves the right to purchase additional, less than, or none of the quantities of items as listed on this bid.
3. Dallas ISD reserves the right to purchase in full truckload or less than full truckload. The bid price as quoted and
awarded will apply to both truckload and less than truckload quantities. The District will pay no penalties or additional
payments due to the District ordering less than a truckload quantity.
G. List of Non-Preferred Ingredients
1. Preferred products and packaging will NOT contain any of the ingredients listed below. When the ingredient is
used, please indicate the percentage of the ingredient in the product formulation, if it does not already appear on
the label. You may include the specific ingredient percentage information with the product specification if needed.
Dallas ISD reserves the right to deny acceptance of a product based on the product’s ingredient list.
Artificial Colors
Artificial Flavors
Propyl Gallate
Sweet'n Low
Sugar Alcohols
Coconut Oil, Olestra
Palm Oil
Bleached Flour
Potassium Bromate
Any & All Additives Considered Artificial
Any & All Additives Considered Artificial
Butylated Hydroxyanisole (BHA)
Butylated Hydroxytoluene (BHT)
Propyl 3,4,5 Trihydroybenzoate
Brominated Vegetable Oils
High Fructose Corn Syrup (HFCS)
Rebauside, Steviaside Extracts
Erythritol, Lycosin, Lactitol, Malitol, Sorbitol, Xylitol, Hydrogenated Starch Hydrolysate (HSH), etc.
Monosodium Glutamate
Any Derivative Containing These Ingredients
Palm Oil, Palm Kernel Oil
Partially Hydrogenated Oils
Bleached Flour
Potassium Bromate, Brominated Flour
Company Name: ______________________
Bidders initials: ______
Dallas Independent School District Food & Child Nutrition Services
KC205736 – 20/21
Due No Later Than Wednesday March 25, 2020 at 2:00 PM CT
Delivered Milk and Juice
Dallas Independent School District
H. Proof of Quality and/or Adherence to Specifications
If the product deviates from specifications or it is found to be inferior or is not the original product bid; the supplier will be
given notice to pick up the product and issue credit to Dallas ISD.
I. Origin and Manufacturing
Dallas ISD may give preference to an agricultural commodity that is produced in the United States; and a food product
that is processed in the United States substantially using agricultural commodities that are produced in the United States.
Preference may be given to local products. Dallas ISD’s definition of “local” is grown or produced in Texas.
J. Conformity and Inspection
All bid items must be in conformance with any federal, state, and local laws or regulations in effect at the time of purchase
and be inspected by USDA or the appropriate governmental agency. Each company must have a certified HACCP plan
and available upon request.
K. Nutrient Analysis
Products must contain no added trans fats according to USDA regulations. The Nutrition Facts Label must read 0 mg
trans fats.
L. Product Samples
1. Samples of all items bid are required.
2. Samples should come from the production line, in the case that will be delivered after bid is awarded. The sample
must be delivered in an intact case. In the situation that a full case is too large to ship, the box should be opened and
broken down and included in the shipping container. Sample cases will be used for qualification, testing procedures,
and/or quality control monitoring at the Food & Child Nutrition Services office and testing facility.
3. Samples should be delivered to the Dallas ISD Food & Child Nutrition Services Warehouse and/or Front Office,
between 7:30 AM and 2:30 PM, Monday through Friday, within one week of bid closure. The Maria Luna Warehouse
is located at 1515 Al Lipscomb Way, Dallas, TX 75215.
4. Sample cases of product must be labeled with company, name and telephone number of a contact person, content,
units/case, bid item number, and have a Product Code Number.
5. The sample shall not be custom produced. No charge is to be made for samples or their delivery. Failure to follow
these instructions will disqualify product.
6. Cooking & preparation instructions must be on the product label, inside the case or securely attached to the case.
7. A CN label or a written and signed product analysis will be required for each item upon award.
8. Failure to follow these instructions will disqualify product.
M. Delivery Specifications
1. All awarded products shall be delivered in accordance with the schools’ current delivery schedules. The list of
schools and delivery schedules are attached (see attachments 3, 4, and 5).
2. Dairy:
a. All milk delivered under this contract shall be Grade A Pasteurized and Homogenized.
b. Milk shall have a 7-day expiration period when delivered. No out of date milk will be accepted.
c. The cartons shall be leak proof and easy to open by elementary school children and easily crushable.
d. Yogurt can have no more than 23 grams of sugar per 6 ounces per CACFP regulations.
3. Juice:
a. Pasteurized, full strength (l00%) fruit juice shall meet U.S.D.A. school lunch, breakfast program and after school
snack requirements.
Company Name: ______________________
Bidders initials: ______

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