RFB 2019-002 City of Waco HVAC Filter Replacement

Agency: City of Waco
State: Texas
Type of Government: State & Local
  • 41 - Refrigeration, Air Conditioning and Air Circulating Equip.
Posted Date: Jan 22, 2019
Due Date: Feb 13, 2019
Solicitation No: RFB 2019-002
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page

RFB 2019-002 City of Waco HVAC Filter Replacement

The City of Waco will receive sealed bids for RFB 2019-002 "City of Waco HVAC Filter Replacement" in the Office of Purchasing Services at the Operations Center, 1415 N. 4th Street, Waco, TX 76707, until 2:00 p.m. (CST), February 13, 2019.

Specifications and bid forms are available below. You may also contact Mr. Kasey Gamblin, preferably by email at kaseyg@wacotx.gov, or 254-750-8405 during business hours 8-12 and 1-5 Monday through Friday to obtain this Request for Bid or for more information.

The City expressly reserves the right to accept or reject any bid, and to cancel or modify any requests for bids.

RFB 2019-002 Bid Package

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RFB 2019-002 City of Waco HVAC Filter Replacement
City of Waco, Texas
Request for Bid
RFB No. 2019-002
City of Waco HVAC Filter Replacement
Issue Date: January 15, 2019
Closing Date & Time: February 13, 2019 at 2:00 p.m.
Opening Date & Time: February 13, 2019, at 2:01 p.m.
RFB Opening Location:
Purchasing Services Office, 1415 N. 4th Street, Waco, Texas
For Information Contact: Kasey Gamblin, Purchasing Services, 2547508405
Purchasing Services
Post Office Box 2570
Waco, Texas 767022570
Telephone 254 / 7508405
Fax 254 / 7508063
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RFB 2019-002 City of Waco HVAC Filter Replacement
Register Interest form
Schedule for Solicitation
II. Contact with City of Waco
III. Definitions
IV. Requested Services / Products
V. Request for Bids – Submission and Award Procedures
A. Services/Products Bid Forms
(1) Pricing Form(s)
(2) Bid Bond Form
B. Contract Requirements
(1) City of Waco General Terms and Conditions
(2) Additional Terms for Services
(3) Insurance & Indemnification Requirements
(4) Sales Tax Information
(5) Worker’s Compensation
(6) HB89 Israel Form
(7) HB1295 Information Sheet
(8) Protest Procedure
(9) Sample Payment and Performance Bonds (Required regardless the amount of your bid)
C. Forms to Complete and Return
(1) Submission of Bid/Proposal and Acknowledgment of Addenda
(2) Business Identification Form
(3) Conflict of Interest Questionnaire (CIQ form)
(4) Disclosure of Relationships with City Council/Officers (City Charter)
(5) Litigation Disclosure
(6) Minority/Women Owned Business
(7) Certification Regarding Debarment
(8) Noncollusion Affidavit
(9) Resident Certification
(10) Texas Public Information Act
D. Additional Background, Information, or Requirements
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RFB 2019-002 City of Waco HVAC Filter Replacement
City of Waco, Texas
RFB No. 2019-002
City of Waco HVAC Filter Replacement
You have received a copy of the above described Request document. If you
would like to register your interest in this project so that you will receive any
future notices or addenda concerning the project, please fill in the information
requested below and fax this page to 2547508063. You may also scan this
page and email to: kaseyg@wacotx.gov.
Name of Contact Person(s):
Telephone: _________________________________________ Fax:_________________________________
Mailing Address:
It is your responsibility to complete and return this form to the City. Failure to do so
will result in your not receiving notices and addenda related to this project from the
City of Waco.
Notices and addenda are posted on the City’s website and can be accessed at:
City of Waco Purchasing Services
Post Office Box 2570
Waco, Texas 767022570
Telephone 254 / 7508060
Fax 254 / 7508063
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RFB 2019-002 City of Waco HVAC Filter Replacement
I. Schedule for Solicitation
The proposed schedule of events is tentative and may be modified throughout the selection process
at the discretion of the City of Waco.
Issuance of the RFB
Deadline for questions in 5:00 p.m.
Bids due by 2:00 p.m.
February 15, 2019
February 1, 2019
February 13, 2019
February 13, 2019 to February 22, 2019
Tentatively, the final selection decision will be made and submitters will be notified of award by
February 22, 2019. This schedule is subject to change by the City.
II. Contact with City of Waco
The contact person for this solicitation process is: Kasey Gamblin, Purchasing Agent who can
be reached at:
Email: kaseyg@wacotx.gov Telephone: (254) 750-8405 Fax: (254) 750-8063
Questions concerning the solicitation must be submitted to contact person in writing on or before
date shown in the schedule above.
Via U.S. Mail:
City of Waco Purchasing Services
Attn: Kasey Gamblin, Purchasing Agent
P.O. Box 2570
Waco, Texas 76702-2570
Via Delivery Services/Personal Delivery :
City of Waco Purchasing Services
Attn: Kasey Gamblin, Purchasing Agent
1415 North 4th Street
Waco, Texas 76707
NOTE: US Mail does NOT deliver to street address
Contact with someone other than the Purchasing Agent listed above, or his/her designated
representative, at the City of Waco concerning this solicitation may be grounds for removal
from consideration.
Interpretation, modification, corrections, or changes to the solicitation documents will be made by
addenda issued by the City of Waco. Addenda will be made available https://www.waco-
texas.com/bids.asp. Interested vendors are encouraged to return the Register Interest form on
the previous page.
A complete copy of this RFB, including information for bidders, bid forms, contract forms,
plans, specifications, bid bond forms, performance and payment bond forms and all other
contract documents related to this project, are available at https://www.waco-
texas.com/bids.asp. You may also contact Kasey Gamblin at kaseyg@wacotx.gov or by phone
at 254-750-8405 for additional information.
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RFB 2019-002 City of Waco HVAC Filter Replacement
III. Definitions
The following definitions apply to this document and the transaction between the City and the
selected submitter unless otherwise designated in the context. Terms, which are singular, may
include multiple, where applicable and when in the best interests of the City:
(1) “City” means and refers to the City of Waco, Texas.
(2) “Company” or “Firm” means and refers to any submitter, whether such submitter be a
sole proprietor, corporation, company, partnership, company, or any other entity legally
defined or recognized under the laws of the State of Texas.
(3) “Bid” or “Submission” refers to a response submitted to an RFB.
(4) “RFB” means and refers to a Request for Bid that will be awarded based on lowest
responsible bid or best value to City of Waco.
(5) “Selected submission” means and refers to the submission sent to the City of Waco by
the Selected Firm.
(6) “Selected Firm” means the firm who is selected by the City and to whom the City
Council/City Manager awards a contract for the services or commodities requested in
this solicitation.
(7) “Solicitation” means an RFB issued by the City Waco seeking products or services
described in the document.
(8) “Submitter” or “Vendor” or “Bidder” or “Contractor” means a firm that submits a
response to a solicitation.
(9) “Contract documents” includes the RFB and all of the Appendices attached to the RFB.
(10) “Day” means a calendar day unless otherwise specifically defined.
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