Purchasing Office
205 E. 28th Street
Bryan, TX 77803
Office: (979) 209-5771 Fax: (979) 821-5798
btupurchasing@btutilities.com
Date Issued: December 8, 2022
BID #006-03-23
Bid Description:
4RF Asprisa SRi 900 MHz Unlicensed Radio
Purchase
SEALED BIDS TO BE SUBMITTED BY:
2:00 p.m. CST, Tuesday, December 27, 2022
Bidder’s Name: __________________________________________
BTU BID #006-03-23 1
Table of Contents
NOTICE TO BIDDERS ................................................................................................................. 3
DISCLOSURE................................................................................................................................ 4
CONTRACT TERMS.......................................................................................................................5
Exhibit “A” :
Scope of Work Specifications......................................................................................................... 6
Bid Price Sheet................................................................................................................................ 6
Deviations ....................................................................................................................................... 7
Exhibit “B” :
General Bidding Instructions .......................................................................................................... 8
References .....................................................................................................................................17
Certification .................................................................................................................................. 18
Sample Contract………………………………………………………………………………….19
BTU BID #006-03-23 2
NOTICE TO BIDDERS
SEALED bids for Bid #006-03-23 will be accepted until 2:00 p.m. CST,
Tuesday, December 27, 2022 and publicly opened and read aloud at 2:00 p.m. CST,
same date via videoconference (Zoom) at:
https://us02web.zoom.us/j/86147641536?pwd=aHpWcm5wdHorUkhRdXZ1N2h5M
nBSUT09
or dial +1 346 248 7799 (Meeting ID: 861 4764 1536 Password: 161216)
Any bid received after 2:00 p.m. CST will not be considered. Emailed bids will not be
accepted.
Bid must be completed and submitted on the forms found within the Specifications. Incomplete bid
forms will invalidate the bid and the bid will be rejected and returned to the bidder upon request.
The right to accept any bid or to reject any or all bids and to waive all formalities is hereby reserved
by Bryan Texas Utilities. BTU may hold the responses for a period of 90 days without taking action.
Bidders are required to hold their responses firm for the same period of time
These documents are also available online at https://brazosbid.ionwave.net . BTU believes that the
data contained in these specifications is sufficient for the preparation of bids. Requests for
additional information will be considered depending on the bid time frame and the availability of
the requested information. Such information will be submitted to all known bidders
simultaneously.
In order to ensure a fair and public bid process, all questions or clarifications related to this Request for
Bid shall be addressed in writing, via the Brazos Valley Online Bidding System
(https://brazosbid.ionwave.net) prior to 12:00 p.m. CST on December 20, 2022. Contact with any BTU
employee or official is prohibited without prior written consent from the BTU Buyer. Failure to observe
this requirement may be grounds for rejection of the Bid.
Sealed bids shall be clearly marked with the bid number and addressed to the BTU
Purchasing Department.
MAIL OR DELIVER SEALED BIDS TO:
BTU Purchasing
Attn: Brian Jacobsen
BID # 006-03-23
205 E. 28th Street
Bryan, Texas 77803
BTU BID #006-03-23 3
Disclosure Requirements
Chapter 176 of the Texas Local Government Code mandates the public disclosure of certain information
concerning persons doing business or seeking to do business with the Bryan Texas Utilities, including
affiliations and business and financial relationships such persons may have with BTU officers. An
explanation of the requirements of Chapter 176, applicable forms and a complete text of the new law are
available at: http://www.btutilities.com/house-bill-914-conflicts-disclosure/. If you are unable to obtain
such information online, please contact BTU Purchasing at 209-5501 or mail to:
BTUPurchasing@btutilities.com for further assistance regarding Chapter 176.
BY DOING BUSINESS OR SEEKING TO DO BUSINESS WITH BRYAN TEXAS UTILITIES,
YOU ACKNOWLEDGE THAT YOU HAVE BEEN NOTIFIED OF THE REQUIREMENTS OF
CHAPTER 176 OF THE TEXAS LOCAL GOVERNMENT CODE AND THAT YOU ARE
SOLELY RESPONSIBLE FOR COMPLYING WITH THEM.
DISCLOSURE OF INTERESTED PARTIES
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of
the Government Code. The law states that a governmental entity or state agency may not
enter into certain contracts with a business entity unless the business entity submits a
disclosure of interested parties to the governmental entity or state agency at the time the
business entity submits the signed contract to the governmental entity or state agency. The
law applies only to a contract of a governmental entity or state agency that either (1)
requires an action or vote by the governing body of the entity or agency before the contract
may be signed or (2) has a value of at least $1 million. The disclosure requirement applies
to a contract entered into on or after January 1, 2016. The process as implemented by the
Commission is as follows:
1. A business entity must use the application to enter the required information
on Form
1295 and print a copy of the form and a separate certification of filing that
will contain a unique certification number.
2. An authorized agent of the business entity must sign the printed copy of the
form and have the form notarized. The completed Form 1295 and
certification of filing must be filed with the city “at the time the business
entity submits the signed contract” to the city.
3. The city must notify the Commission, using the Commission’s filing
application, of the receipt of the filed Form 1295 and certification of filing
not later than the 30th day after the date the contract binds all parties to the
contract.
For more information regarding how to file Form 1295, please click on the following
link: https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
BTU BID #006-03-23 4
CONTRACT TERMS:
This contract shall become effective from date of acceptance and approval by
BTU. It shall remain in full force and effect for a period of twelve (12) months.
BTU shall have the option of extending this contract, subject to approval of funding and review
of the service provided by the Service Provider, for four (4) additional one (1) year terms to be
extended one (l) year at a time.
Contracts are extended upon mutual agreement of both Service Provider and BTU.
The renewal will be under the same terms and conditions as the original contract; provided,
however, that the unit prices bid under the original contract may, by mutual agreement, be
increased by no more than eight percent (8%) of the original contract price over the five (5) year
period. In the event a new contract cannot be executed at the anniversary date of the original
term or any renewal term, the contract may be renewed month-to-month until a new contract is
executed.
Brian Jacobsen, CTCD
Brian Jacobsen
BTU Purchasing Department
979-821-5771
bjacobsen@btutilities.com
BTU BID #006-03-23 5
