Response To Quesstions - Assessment of the Zoning and Subdivision Ordinances

Agency: City of Hermosa Beach
State: California
Type of Government: State & Local
NAICS Category:
  • 541330 - Engineering Services
  • 541611 - Administrative Management and General Management Consulting Services
  • 541620 - Environmental Consulting Services
Posted Date: Dec 2, 2019
Due Date: Dec 10, 2019
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page

Current Bid Opportunities

Response To Quesstions - Assessment of the Zoning and Subdivision Ordinances
  • Department: City Clerk, Community Development
  • Category: Request for Proposals
  • RFP Number: RFP - 19-11
  • Start Date: 11/25/2019 8:35 AM
  • Close Date: 12/10/2019 3:00 PM

Request for Proposals No. RFP19-11

Assessment of the Zoning and Subdivision Ordinances

REVISED TIMELINE AND RESPONSE TO QUESTIONS

The City of Hermosa Beach is providing the following response to questions and extending deadline for the RFP

RFP Timeline

Due to conflicts with the Thanksgiving Holiday, the City of Hermosa Beach is extending the deadline to submit proposals. Proposals are now due no later than December 10, 2019 at 3:00 p.m. Please refer to the RFP for all submittal instructions and requirements. The following is the revised timeline:

RFP posted November 7, 2019

Deadline to submit written questions November 19, 2019 @ 5:00 p.m. PST

Posting of responses to questions November 21, 2019 Deadline to submit proposals December 10, 2019 @ 3:00 p.m. PST Interviews (if needed) Week of December 30, 2019
Tentative award Mid-January 2020

Questions
Q. Would it be seen as a conflict for a firm to complete this phase of the project, as well as the next phase to complete the full update to the Zoning/Subdivision ordinances?
A) No, a separate RFP will be issued for the full zoning/subdivision ordinance update.

Q. Are you pursuing SB 2 funding for the project?
A) Not for this phase. The City has submitted a SB 2 Planning Grant application for the full zoning/subdivision ordinance update.

Q. To be comprehensive in the analysis, we would recommend stakeholder interviews with folks who use the code on a regular basis. Do you foresee including that in this phase of the project, or in a later phase? A) The proposal does not envision any public engagement for the assessment. Please refer to the scope of work for establishment of a work program in future stages.

Q. What level of CEQA is anticipated, if any?
A) It is anticipated that the assessment will be exempt per CEQA Guideline Section 15306 (Class 6, Information Collection).

Q. Is there a standing committee or task force that is expected to be involved?
A) A committee will not be established for the assessment.

Q. When does the City want to kickoff this project?
A) It is the City’s desire to kick off the project as soon as possible.

Q. What is the City's timeline for completion of the project?
A) It is the City’s desire to complete the assessment in a timely manner, but no timeline has been determined.

Q. Is electronic submittal of the proposal in lieu of, or in addition to, the hard copy submittal?
A) The electronic submittal shall be in addition to the hard copy submittal.

Q. What is the expected degree of coordination between this project and the LCP Update?
A) The assessment will not need any coordination with the LCP update.

Q. Is the City managing the LCP update effort is there an outside consultant? If so, who? The Description of the Project on page 1 of the RFP identifies analysis of the Zoning and Subdivision Ordinances with the Coastal Act as part of the project. Page 8 of the RFP includes a note that the City is currently preparing a separate title to the Municipal Code to address the Coastal Act and Local Coastal Program requirements. What is the scope and schedule of this current effort and how will the two efforts interact?
A) The City is managing the LCP update, which includes amending the LUP and creating an IP to align with PLAN Hermosa. The City has recently engaged a consultant (Wood Environment & Infrastructure Solutions, Inc.) to assist in the completion of the public review draft of the LCP. Coordination is not needed for this phase; however, the work program for the future update should include coordination.

Q. What is the anticipated or desired level of community outreach for the project? What outreach activities, if any, is the City planning on undertaking (ex. project website, SpeakUp Hermosa)?
A) Community outreach and engagement will not be needed for the assessment.

Q. Is there a target budget or budget range for the project? A) The City has a maximum budget of $30,000 for the assessment.

To view this pdf, click on this link

Tanesha Hudson

Senior Office Assistant

Office of the City Clerk

Attachment Preview

City of Hermosa Beach
Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885
November 7, 2019
REQUEST FOR PROPOSALS (RFP) FOR:
Assessment of the Zoning and Subdivision Ordinances
RFP19-11
Community Development Department
NOTICE IS HEREBY GIVEN that the City of Hermosa Beach Community Development Department
is seeking proposals from qualified individuals or firms to prepare an assessment of the City’s
Zoning and Subdivision Ordinances. Proposer(s) must have the expertise, experience and
demonstrable resources available to perform the work described in the RFP. The complete RFP
may be obtained by emailing the project contact listed below or on the City’s website at the
following location: https://www.hermosabeach.gov/our-government/city-clerk/bids-and-proposals.
Description of Project
The selected firm will perform an analysis of the City’s Zoning and Subdivision Ordinances for
consistency with the General Plan, compliance with State and Federal law, the California
Coastal Act, and current planning practices. The selected firm will then prepare a report that
will outline the recommended changes to the Zoning and Subdivision Ordinances and outline a
work program, including a community engagement strategy, to achieve adoption of revised
Zoning and Subdivision ordinances in a timely manner.
RFP Timeline
RFP posted
Deadline to submit written questions
Posting of responses to questions
Deadline to submit proposals
Interviews (if needed)
Tentative award
November 7, 2019
November 19, 2019 @ 5:00 p.m. PST
November 21, 2019
December 3, 2019 @ 3:00 p.m. PST
Week of December 16, 2019
Mid-January 2020
Submittal Procedures
No proposals will be accepted after the listed date and time. All proposals must be clearly
marked with the project title and submitted in a sealed envelope. Failure to identify the
proposal on the envelope may result in disqualification of the proposal. The format, content,
and procedures for submitting a proposal are provided in further detail within the RFP.
Contact
Please direct any inquiries regarding this RFP to Ken Robertson, Community Development
Director at krobertson@hermosabeach.gov.
All questions regarding the content of the proposal should be submitted in writing to the listed
email address and sent no later than the date and time listed in the RFP Timeline. Responses to
questions will be distributed to registered bid holders and posted to the City website.
Page 1 of 29
RFP 19-11 – Zoning Ordinance Assessment
City of Hermosa Beach
Table of Contents
1 Introduction..................................................................................................................................... 3
1.1 Invitation for Proposals ......................................................................................................................3
1.2 RFP Timeline.........................................................................................................................................3
1.3 General RFP Conditions ....................................................................................................................3
2 Project Description ............................................................................................................................. 7
2.1 City Location and Characteristics ...................................................................................................7
2.2 Project Goals ......................................................................................................................................7
2.3 Relevant Plans, Policies, Programs, or Projects ..............................................................................7
2.4 City Proposed Scope of Services .....................................................................................................8
2.5 Work to be Performed or Provided by the City .............................................................................9
3 Proposal Submittal Instructions .......................................................................................................... 9
3.1 Proposal Format .............................................................................................................................. 10
3.1.1 Hard Copy Proposals ............................................................................................................... 10
3.1.2 Electronic Submittal ................................................................................................................. 10
3.2 Proposal Content ............................................................................................................................ 10
3.2.1 Cover Letter .............................................................................................................................. 11
3.2.2 Firm Profile ................................................................................................................................. 11
3.2.3 Project Understanding and Approach to Scope of Work ................................................. 11
3.2.4 Project Management Plan ..................................................................................................... 12
3.2.5 Experience and Qualifications............................................................................................... 12
3.2.6 Required Forms ......................................................................................................................... 14
3.2.7 Cost Proposal ............................................................................................................................ 14
4 Proposal Evaluation and Selection.................................................................................................. 14
4.1 Proposal Review Process................................................................................................................ 14
4.2 Evaluation Criteria........................................................................................................................... 15
5 Contract Expectations...................................................................................................................... 16
5.1 Contract Period............................................................................................................................... 16
5.2 Professional Services Agreement.................................................................................................. 16
5.3 Standards of Work........................................................................................................................... 16
5.4 Invoicing and Payment.................................................................................................................. 16
6 Attachments and Required Forms................................................................................................... 17
6.1 Sample Professional Services Agreement ................................................................................... 17
6.2 Required Forms................................................................................................................................ 26
6.2.1 Certification of Proposal.......................................................................................................... 26
6.2.2 Non-Collusion Affidavit ............................................................................................................ 26
6.2.3 Compliance with Insurance Requirements .......................................................................... 28
6.2.4 Acknowledgement of Professional Services Agreement................................................... 29
Page 2 of 29
RFP 19-11 – Zoning Ordinance Assessment
City of Hermosa Beach
1 Introduction
1.1 Invitation for Proposals
The City of Hermosa Beach Community Development Department is seeking proposals from
qualified individuals or firms to provide an assessment of the City’s Zoning and Subdivision
Ordinances for the City of Hermosa Beach. Proposer(s) must have the expertise, experience
and demonstrate resources available to perform the work described in the RFP.
1.2 RFP Timeline
RFP posted
Deadline to submit written questions
Posting of responses to questions
Deadline to submit proposals
Interviews (if needed)
Tentative award
November 7, 2019
November 19, 2019 @ 5:00 p.m. PST
November 21, 2019
December 3, 2019 @ 3:00 p.m. PST
Week of December 16, 2019
Mid-January 2020
1.3 General RFP Conditions
The following instructions and conditions apply to this RFP:
Pre-Contractual Expenses
The City of Hermosa Beach shall not, in any event, be liable for any pre-contractual expenses
incurred by any consultant. In addition, no consultant shall include any such expenses as part of
the price proposed. Pre-contractual expenses are defined as expenses incurred by bidders in:
• Preparing a proposal in response to this RFP.
• Submitting that proposal to the City of Hermosa Beach.
• Negotiating with the City of Hermosa Beach any matter related to this RFP, proposal,
and/or contractual agreement.
• Any other expenses incurred by the consultant prior to the date of an executed
contract.
Authority to Withdraw RFP and/or Not Award Contract
The City of Hermosa Beach reserves the right to withdraw this RFP at any time for any reason
without prior notice. Further, the City makes no representations that any agreement will be
awarded to any consultant responding to this RFP. The City expressly reserves the right to reject
any and all proposals in response to this RFP without indicating any reasons for such rejection(s).
The release of this RFP does not obligate or compel the City to enter into a contract or
agreement.
Authority to Revise RFP and Request Additional Information
The City reserves the rights to amend the RFP at any time, to determine the successful
respondent(s), and to reject any or all Proposals or their components. Should it be necessary for
the City to issue addendums to this RFP during the proposal period, the City will notify the known
holders of this RFP and post addendums to the City website. Proposals shall acknowledge that
Page 3 of 29
RFP 19-11 – Zoning Ordinance Assessment
City of Hermosa Beach
the consultant is aware of all addendums which have been issued and has incorporated their
provisions in their proposal by completing the Certification of Proposal Form.
The City reserves the right, to request additional information or clarifications from consultants
where it may serve the City’s best interest.
Other Conditions
ADDITIONAL SERVICES. The Scope of Work describes the minimum work to be
accomplished. Upon final selection of the firm, the Scope of Work may be modified and
refined during negotiations with the City.
AUTHORIZED SIGNATURES. Every proposal must be signed by the person or persons legally
authorized to bind the consultant to a contract for the execution of the work. Upon
request of the City, any agent submitting a proposal on behalf of a consultant shall
provide a current power of attorney certifying the agent’s authority to bind the
consultant.
AWARD OF PROPOSAL. City reserves the right to negotiate final terms with the selected
consultant, if any. Award may be made to the consultant offering the most
advantageous proposal after consideration of all criteria. Should the selection criteria be
requested, it shall be at the City’s discretion if the criteria is released prior to the final
selection being made.
COMPLIANCE WITH LAWS. All proposals shall comply with current federal, state, and other
laws relative thereto.
CONFLICT OF INTEREST. By signing the Certification of Proposal, the consultant declares
and warrants that no elected or appointed official, officer or employee of the City has
been or shall be compensated, directly or indirectly, in connection with this proposal or
any work connected with this proposal. Should any agreement be approved in
connection with this Request for Proposals, consultant declares and warrants that no
elected or appointed official, officer or employee of the City, during the term of his/her
service with the City shall have any direct interest in that agreement, or obtain any
present, anticipated or future material benefit arising therefrom.
DISQUALIFICATION OF PROPOSER. If there is reason to believe that collusion exists among
the consultants, the City may refuse to consider proposals from participants in such
collusion. No person, firm, or corporation under the same or different name, shall make,
file, or be interested in more than one proposal for the same work unless alternate
proposals are called for. Reasonable grounds for believing that any consultant is
interested in more than one Proposal for the same work will cause the rejection of all
Proposals for the work in which a consultant is interested. Consultants shall submit as part
of their Proposal documents the completed Non-Collusion Affidavit.
EXAMINATION OF DOCUMENTS. It is the responsibility of the consultant to carefully and
thoroughly examine and be familiar with these RFP documents, general conditions, all
forms, specifications, drawings, plans, and addendums (if any). Consultants shall satisfy
themselves as to the character, quantity, and quality of work to be performed and
materials, labor, supervision necessary to perform the work as specified by these
documents. The failure or neglect of the consultant to examine documents shall in no
way relieve the consultant from any obligations with respect to the solicitation for and
subsequent contract that may be awarded. The submission of a proposal shall constitute
an acknowledgment upon which the City may rely that the consultant has thoroughly
examined and is familiar with the RFP documents. The failure or neglect of a consultant
to receive or examine any of the documents shall in no way relieve the consultant from
Page 4 of 29
RFP 19-11 – Zoning Ordinance Assessment
City of Hermosa Beach
any obligations with respect to the proposal. No claim will be allowed for additional
compensation that is based upon a lack of knowledge of any solicitation document.
INTERPRETATION OF RFP DOCUMENTS. City reserves the right to make corrections or
clarifications of the information provided in this RFP. If any person is in doubt as to the true
meaning of any part of the specifications or other RFP documents, or finds discrepancies
or omissions in the specifications, the person may submit to the City a written request for
an interpretation or correction. Oral statement(s), interpretations or clarifications
concerning meaning or intent of the contents of this RFP by any person are unauthorized
and invalid. Modifications to the RFP, including, but not limited to, the scope of work, can
be made only by written addendum issued by the City. Proposers shall submit all
questions in writing to the contact listed in the announcement. Proposers may not
contact any other staff members with questions. The requesting party is responsible for
prompt delivery of any requests. When the City considers interpretations necessary,
interpretations will be in the form of an addendum to the RFP documents, and when
issued, will be sent as promptly as is practical to all parties recorded by the City as having
received RFP documents. All such addenda shall become a part of the RFP document. It
is the responsibility of each consultant to ensure the City has their correct business name,
mailing address and e-mail address on file. Any prospective consultants who obtained a
set of RFP documents are responsible for advising the City that they have a set of RFP
documents and wish to receive subsequent Addendums.
IRREGULARITIES. City reserves the right to waive non-material irregularities if such would be
in the best interest of the City as determined by the City Manager.
NON-DISCRIMINATION. Consultant represents and warrants that it does not and will not
discriminate against any employee or applicant for employment because of race,
religion, gender, color, national origin, sexual orientation, ancestry, marital status,
physical condition, pregnancy or pregnancy-related condition, political affiliation or
opinion, age or medical condition.
NON-EXCLUSIVE. Should the City make an award, the successful consultant will enter into
a NON-EXCLUSIVE professional services agreement and the City reserves the right to
enter into agreements with other firms.
OFFERS OF MORE THAN ONE PRICE. Consultants are NOT allowed to submit more than
one proposal.
OWNERSHIP. All data, documents and other products used or developed during the RFP
process become the property of the City upon submission. All bid proposals and
documents submitted in response to this RFP shall become the property of the City and a
matter of public record pursuant to Government Code sections 6250 et seq. Proposals
should not be marked as confidential or proprietary, and City may refuse to consider a
proposal so marked. All Information contained within the proposals will become a matter
of public record. It is the responsibility of each bidder to clearly identify any and all
information contained within its bid proposal that it considers to be confidential and/or
proprietary. To the extent that the City agrees with that designation, such information will
be held in confidence whenever possible. All other information will be considered public.
PROFESSIONAL SERVICES AGREEMENT. Prior to awarding any work, the selected
Consultant will be required to execute a professional services agreement with the City.
Any proposed change to the agreement shall be identified in the response to the
Request for Proposals (RFP) and shall be subject to the sole approval of the City. The City
requires the Consultant to obtain and maintain a policy of professional liability and other
insurance as indicated in the agreement.
Page 5 of 29

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