STATE OF NORTH CAROLINA
Department of Administration
State Property Office – Leasing Section
Request for Proposal #: 90-500
Department of Commerce – Division of Workforce Solutions
Date Issued: August 3, 2020
Proposal Closing Date: August 21, 2020
At 4:00 PM ET
Direct all inquiries concerning this RFP to:
State of North Carolina | State Property Office
116 West Jones Street, Suite 4055 | 1321 Mail Service Ctr. | Raleigh, NC 27699
984-236-0270 T | Web: http://www.ncspo.com
NOTICE TO PROPOSERS
1. READ, REVIEW AND COMPLY: It shall be the Proposer’s responsibility to read this entire document, review all
enclosures and attachments, and any addenda thereto, and comply with all requirements specified herein,
regardless of whether appearing in these Instructions to Proposers or elsewhere in this RFP document.
2. PROPOSAL SUBMITTAL
All proposals shall be submitted electronically via the North Carolina Business Invitation Delivery System
(NC BIDS). For additional information, the NC BIDS for Vendors page includes online training videos and a link
to NC BIDS FAQs for Vendors.
There is No Fee for lease proposal submittal through NC-BIDS.
Failure to submit a proposal in strict accordance with these instructions may constitute sufficient cause to reject a
3. CRITICAL UPDATED INFORMATION: This RFP may be updated to include critical information in an Addenda. It
is important that all Proposers proposing on this RFP periodically check the State’s IPS website for any Addenda
that may be issued prior to the proposal opening date. All Vendors shall be deemed to have read and understood
all information in this RFP and all Addenda thereto.
4. LATE PROPOSALS: It shall be the Proposer’s sole responsibility to ensure the timely delivery of proposals at the
designated office by the designated time.
5. ACCEPTANCE AND REJECTION: The State reserves the right to reject any and all proposals, to waive any
informality in proposals and, unless otherwise specified by the Proposer, to accept any item in the proposal.
6. CERTIFICATE TO TRANSACT BUSINESS IN NORTH CAROLINA: As a condition of lease award, each
Proposer that is a corporation, limited-liability company or limited-liability partnership shall have, and shall maintain
throughout the term of The Lease, Registration to Transact Business in North Carolina from the North Carolina
Secretary of State, as required by North Carolina law.
7. PROPOSER REGISTRATION AND SOLICITATION NOTIFICATION SYSTEM: The North Carolina electronic
Proposer Portal (eVP) allows Proposers to electronically register free with the State to receive electronic
notification of current procurement opportunities for goods and Services of potential interests to them available on
the Interactive Purchasing System, as well as notifications of status changes to those solicitations. Online
registration and other purchasing information is available at the following website:
FORM PO-27 Lease Specifications (2020)
Page 1 of 11
NOTE TO PROPOSER
ELECTRONIC RESPONSES ONLY WILL BE ACCEPTED FOR THIS
IN ORDER TO BE CONSIDERED, YOUR PROPOSAL SHALL BE SUBMITTED IN STRICT
ACCORDANCE WITH THESE INSTRUCTIONS PRIOR TO THE ADVERTISED CUT-OFF TIME.
BY 4:00 PM, August 21, 2020
ALL PROPOSALS SHALL BE SUBMITTED ELECTRONICALLY VIA THE
NORTH CAROLINA BUSINESS INVITATION DELIVERY SYSTEM (NC BIDS)
For additional information, the NC BIDS for Vendors (https://ncadmin.nc.gov/nc-bids-vendors) page
includes online training videos and a link to NC BIDS FAQs for Vendors. NC BIDS has a file size
limitation of 24MB. If the proposal exceeds 24MB, the proposal or space plans should be split into
multiple files. Proposers are to use the following naming standard when submitting proposals:
[BID NUMBER] _ [PROPOSER NAME]-[VER #] (ex. SPO-92-501_ACME-LLC-ver1)
NOTE: Failure to submit a proposal in strict accordance with these instructions may constitute
sufficient cause to reject the vendor’s proposal(s).
PROPOSALS MAILED, E-MAILED OR HAND DELIVERED TO THE DEPARTMENT OF
ADMINISTRATION BUILDING WILL NOT BE ACCEPTED AND SHALL NOT BE CONSIDERED.
Following the selection of any proposal and its placement on the Council of State Agenda by the State Property Office,
there shall be no further negotiations with those who presented proposals which were not selected for the Agenda.
In accordance with the North Carolina Administrative Code (Title I North Carolina Administrative Code, Chapter
6B.0212) a proposer's meeting will be required following the cut-off date for receiving proposals for leases with rental
exceeding $150,000 annually (including renewal options). A proposer’s meeting might not be required if initial
proposal(s) are less than $150,000 in annual rent. After the original proposals are received and site visits made the
proposer's meeting will be conducted by the State Property Office at a time and place to be announced by the State
Property Office. At this meeting the selected proposers will submit their lowest price proposal.
IN LIEU OF THE PROPOSER OR ITS AGENT BEING PRESENT AT THE PROPOSER’S MEETING, PROPOSER
MUST SUBMIT THE FINAL PRICE PROPOSAL TO THE STATE PROPERTY OFFICE AGENT OR TO THE
PHYSICAL LOCATION OF THE MEETING BEFORE THE COMMENCEMENT OF THE PROPOSERS MEETING.
IT IS THE PROPOSER’S RESPONSIBILITY TO ENSURE THE FINAL PRICE PROPOSAL IS RECEIVED BY THE
STATE PROPERTY OFFICE AGENT BEFORE COMMENCMENT OF THE PROPOSER’S MEETING.
(Due to the health risks associated with COVID-19, The Proposer’s meeting MAY be held virtually. Instructions for the
meeting will be provided under separate cover.)
Annual per square foot rental rates which include indeterminable percentage increases(s), such as uncapped consumer
price index increases, etc. shall not be accepted during either the initial term or the renewal period.
Pursuant to Articles 3 and 3C, Chapter 143 of the North Carolina General Statutes and Executive Order No.
25, the State invites and encourages participation in this procurement by Historically Underutilized Businesses
(HUBs) consisting of minority, women and disabled business firms that are at least fifty-one percent owned and
operated by individual(s) of the aforementioned categories. Also included in this category are disabled business
enterprises and non-profit work centers for the blind and severely disabled.
The State of North Carolina encourages the submission of proposals covering “green buildings”. Components such as
site, enclosures, infrastructure, contents and materials in “green building” result in reduced costs in operation, energy,
maintenance and insurance as well as could improve employee motivation and productivity.
Pursuant to North Carolina General Statute 146.25-1(b), the Department of Administration may negotiate on relevant
factors that represent the best interest of the State. Relevant factors may include, but are not limited to, timeliness of
delivery of the proposed space, maintenance, upkeep and condition of the proposed space and prior performance of
FORM PO-27 Lease Specifications (2020)
Page 1 of 11