Request for Quotation #2885 - Sale of Surplus Scrap Metal

Agency: City of Lompoc
State: California
Type of Government: State & Local
Posted Date: May 9, 2018
Due Date: May 24, 2018
Solicitation No: 2885
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2885
Request for Quotation #2885 - Sale of Surplus Scrap Metal
? Please e-mail all inquiries to: Maria Salazar
Closes 5/24/18

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RFQ #2885
Sale of Surplus Scrap Metal
PLEASE FAX YOUR QUOTE TO:
RFQ NO. 2885
Send your quote to: Maria Salazar
Today is: May 8, 2018
Department: Purchasing
Phone: 805/875-8001
Fax Number: 805/875-8738
Email: m_salazar@ci.lompoc.ca.us
Phone Number: 805/875-8001
Re: Sale of Surplus Scrap Material
By Noon: May 24, 2018
PLEASE NOTE: IT IS THE BIDDER’S RESPONSIBILITY TO
CALL MARIA SALAZAR AT (805) 875-8001 WITHIN 30
MINUTES OF FAXING IN YOUR BID TO CONFIRM
RECEIPT.
For Department Use
Vendor to Complete this Information
The City of Lompoc intends to award the right to purchase a quantity of SURPLUS SCRAP METAL to the highest
responsible, responsive bidder. This surplus metal is currently being stored in some large metal bins and reels at
the “V” Street Storage Yard located at 1107 North “V” Street in Lompoc, California. Included is a listing of the
types of metals in each bin, and what the approximate net weights are. The net weights for the partially-filled
cable reels are also listed, but bidders must first examine all items in person in order to submit a bid.
Please note – the containers were weighed on Friday, May 4, 2018, and material is being added daily. Please fill
out your bid price per lb for each type of material, along with the extended price for each line item. Then add up
all your totals and input that figure below for the “Total Amount Bid”. The amount in this box will be the amount
used for evaluation of the final award. The containers will be re-weighed on May 25, 2018 and the high bidder
will be notified of the new weights. A cashier’s check for the total amount must be presented to the City of
Lompoc Treasurer’s Office and a receipt showing payment was made must be provided to the Purchasing Division
prior to release of the material.
Bin Material
No
1 ACSR
2 Shielded
3 ACSR
4 Aluminum
5 Galvanized
6 Shielded
7 Bare Copper
8 ACSR
9 Galvanized
Tare Weight
(lbs)
1645
1700
1,646
1,654
1,645
1,638
1,650
1,636
1,000
Approximate
Gross Weight
(lbs)
2,872
5,120
2,950
3,392
2,280
4,166
2,386
1,962
3,086
Approximate
Net Weight
(lbs)
1,227
3,420
1,304
1,738
635
2,528
736
326
2,086
Bidder’s
Price/Lb
Extended
Price
Approximate Approximate
Reel
Tare Weight Gross Weight Net Weight Bidder’s
Extended
No. Material
(lbs).
(lbs)
(lbs)
Price/Lb
Price
1 Electric Cable
250
2668
2,418
2 Electric Cable
170
1,818
1,728
3 Electric Cable
100
1,172
1,072
4 Electric Cable
170
2,392
2,222
5 Electric Cable
170
1,366
1,196
6 Electric Cable
170
3,016
2,846
7 Electric Cable
170
2,196
2,026
8 Electric Cable
250
1,242
992
9 Electric Cable
170
1,768
1,598
10 Electric Cable
170
1,090
920
11 Electric Cable
250
1,788
1,538
12 Electric Cable
170
1,854
1,684
13 Electric Cable
170
1,962
1,792
14 Electric Cable
250
1,204
954
15 Electric Cable
250
1,902
1,652
Total
Amount Bid
How many days after notification of award and receipt of insurance will you pick up? __________________ Days
Vendor must view scrap before quoting. Interested bidders may make an appointment to view the wire and
metal scrap by calling Brian Sullivan at (805) 875-8002.
Did you view scrap? _________ (yes/no)
We hereby offer to purchase from the City of Lompoc the above items at the prices shown and under the terms
and conditions printed hereon or attached or referenced.
Signature below verifies that bidder has read, understands and agrees to the conditions contained herein and on
all of the attachments and addenda..
_____________________________________ ___________________________________________
Company Name
Signature of Authorized Representative
_____________________________________ ___________________________________________
Address
Authorized Representative Name (please print name)
_____________________________________ ___________________________________________
City, State & Zip Code
E-Mail Address
_____________________________________ ___________________________________________
Phone Number
Web Page Address
_____________________________________ ___________________________________________
Fax Number
Date
Pick-Up ARO ___________ Days
ATTACHMENT “A”
INDEMNITY AND INSURANCE REQUIREMENTS
I.
Contractor shall secure the following insurance coverage to protect it and the City from claims
brought against the City, their employees, authorized representatives, agents or third parties.
1. Worker’s Compensation Insurance as required by State of California statutes, and employer’s
liability insurance (including disease coverage) in an amount not less than $1,000,000 per
occurrence. Insurer shall waive all rights of subrogation against the City, its employees,
representatives, and agents.
2. Automobile Liability Insurance with coverage of any vehicle including those owned, leased,
rented or borrowed. This insurance shall have an endorsement naming the City as Additional
Insured and with a standard cross-liability clause or endorsement. The limit amount for this
insurance shall be not less than $500,000 per occurrence combined single limit for bodily
injury and property damage.
3. General Liability Insurance including premises and operations, products, completed
operations, contractual liability, independent contractors, and broad form property damage
coverages. This insurance shall be on a commercial insurance, occurrence form with an
endorsement naming the City as Additional Insured and with a standard cross-liability clause
or endorsement. The limit amount for this insurance shall be not less than $1,000,000 per
occurrence combined single limit for bodily injury and property damage.
II. The insurance policies described above shall include the following provisions or have added by
endorsement:
1. The coverages shall be primary, and no other insurance or self-insurance such as may be
utilized by the City shall contribute to a loss under these policies.
2. The policies shall not be canceled or materially altered without 30 days prior written notice to
the City.
The certificates and endorsements are to be signed by a person authorized by the insurers to bind coverage on
their behalf.
III. The insurers utilized shall conform to the following terms:
1. Insurers shall have at least a “A-“ policy holder’s rating and an “VII” financial rating in
accordance with the most current Best’s Key Rating Guide.
2. Contractor shall furnish the City, within ten (10) calendar days of receiving Notice of Award,
or a Request for Insurance letter, and not less than two (2) working days prior to the
commencement of the work, with adequate certificates of insurance and with original
endorsements affecting coverage as wioll demonstrate that the provisions and/or
requirements of this section have been complied with.
IV. The City reserves the right to require complete, certified copies of all required insurance policies at
any time.
V. DEFEND, HOLD HARMLESS AND INDEMNITY
Contractor shall defend, hold harmless and indemnify the City and its agents, officers, employees and volunteers
from and against all claims, damages, losses and expenses including attorney fees and all expenses of litigation
arising out of the performance of the work described herein, caused in whole or in part by any negligent act or
omission of the contractor, any subcontractor, the City, or anyone directly or indirectly employed by any of them
or anyone for whose acts any of them may be liable, except where caused by the willful misconduct of the City.
INFORMATION QUOTATION
INSTRUCTIONS/TERMS/CONDITIONS
FOR
SALE OF SURPLUS SCRAP WIRE & METAL
1. QUOTE FORM: Offeror must submit quotation on the City’s quote form.
2. QUOTE ACCEPTANCE PERIOD: Quotations shall be firm for a minimum of 30 days and are subject to
acceptance at any time within 30 days from opening date.
3. AWARD: Surplus material will be sold, as ONE LOT, to the highest offeror to the terms and conditions set
forth herein, and in agreement to Lompoc City Code. Offeror WILL NOT be allowed to select only the
items he/she wants but MUST TAKE THE ENTIRE LOT to be considered for this award. The City will not
accept any returns of material picked up by contractor. The City reserves the right to retain any item from
lot that it chooses not to sell.
4. RIGHTS RESERVED: The City reserves the right to reject the quote of any offeror who previously failed to
perform properly, or complete on time, contracts of similar nature, or to reject the quote of an offeror
who is not in a position to perform such a contract satisfactorily.
5. QUESTIONS: Any questions pertaining to the specifications of this Invitation to Quote should be
directed VIA FAX to: Maria Salazar, Buyer @ 805-875-8738 (fax no.)
6. ON-SITE SERVICES: See Attachment “A” for indemnity and insurance requirements.
7. REMOVAL: Successful offeror must remove all surplus material from City premises WITHIN TEN (10) DAYS
of notice of award, upon receipt of proper insurance requirements. Removal time designated is of the
essence; therefore, the City reserves the right to cancel such award, and then award the quote to another
offeror if removal is not made within the time specified. If the contract should be delayed beyond the
control of and without fault or negligence of the offeror, the offeror shall notify the City within 24 hours
of the delay. Such causes may include, but are not limited to: Acts of God, war, or acts of the public
enemy, acts of any governmental entity in its sovereign or contractual capacity, fires, floods, epidemics,
strikes and unusually severe weather.
Successful offeror will be responsible for furnishing all personnel and equipment necessary to remove the
material from City premises. The City will supply a forklift and driver to assist in the loading, but WILL
NOT assist in manually handling and lifting of material that is not forklift ready.
Material is to be removed Monday through Thursday, between the hours of 7:30 AM and 12:00 PM and
12:30 PM and 4:00 PM on any given day. Additional loading time will not be authorized. Removal WILL
NOT be allowed on Fridays.
Cable (wire) that is on reels shall be taken as is, WOODEN REEL(S) INCLUDED. USING A BLOW TORCH OR
OTHER DEVICE THAT MAY CAUSE A FIRE TO DISASSEMBLE REELS AT THE “V’ STREET YARD IS STRICTLY
PROHIBITED.
Contents in City owned hoppers shall be dumped onto buyer truck/trailer; hoppers shall then be placed
back in original location. REMOVAL OF CITY HOPPERS FROM CITY PREMISES WILL NOT BE ALLOWED.

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