Request for Qualifications: On- Call Plumbing Repairs and Maintenance Services

Agency: City of Forest Park Georgia
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date: Oct 15, 2021
Due Date: Oct 22, 2021
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Request for Qualifications: On- Call Plumbing Repairs and Maintenance Services 10/22/2021 - 2:00pm Open - accepting bids and proposals View Details

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REQUEST FOR QUALIFICATIONS
CITY OF FOREST PARK
Project # 09172021
PROJECT OVERVIEW
Services Being Provided: This project is to provide On- Call Plumbing Repairs
and Maintenance Services.
Using Department: Department of Public Works
Pre-Qualification Conference: Each Offeror is strongly encouraged to attend the
Pre-Bid/Proposal Conference on the 28th of September 11:00a.m at the City
Council Chambers. All Conferences will be held at City of Forest Park City Hall
745 Forest Parkway, Forest Park, GA 30297.
Question Deadline: All questions must be submitted in writing no later than
5:00p.m. on October 8, 2021 via email to ageeter@forestparkga.gov.
Qualification Statement Deadline: All Qualification Statements submitted must be
delivered to the City of Forest Park Department of Procurement no later than 2:00
p.m. on the 22nd of October.
City’s Contact: Girard Geeter, Procurement Manager via e-mail at
ageeter@forestparkga.gov. Phone Number 470-889-9087.
Each Proponent should submit one (1) original document and three (3) copies for
the evaluation process in a three (3) ring binder.
Page | 1
Part I
Contents of Proposals/Required Submittals
1. General Contents of Proposals: A Proponent must submit a complete Proposal in
response to this Request for Qualifications (“RFQ”) of information provided by
Proponent on forms provided by the City in this RFQ.
Information drafted and provided by a Proponent (to be submitted as Volume I of the
Proposal), further details are provided hereinafter.
Information provided by a Proponent on forms provided by the City (or required to be
created by a Proponent) in this RFQ (to be submitted as Volume II of the Proposal),
further details are provided hereinafter.
2. Minimum Qualifications:
2.1 Each Proponent shall have a minimum of three (3) consecutive years within the
last five (5) years of experience in the operations and management of a plumbing
repair and maintenance company for major facilities and/or land areas.
Qualifications should include similar scope such as experience in other commercial
airports, public parks or recreational facilities, major shopping malls, office
parks/major office complexes, hotels/convention facilities, other government
buildings/ facilities/complexes, major colleges/universities.
2.2 The Georgia Licensed Master Plumber shall have a minimum of 5 years out of the
last 7 years full time seasonal experience in a supervisory position in
plumbing repair and maintenance on projects of similar scope as described in 2.1.
The Plumbing Repair and Maintenance Manager shall program and coordinate all
activities concerning the Work.
2.3 The Journeyman Plumber shall have a minimum of three 3 years’ experience in
plumbing repair and maintenance services on projects of similar scope. The
Supervisor shall be fully capable of supervising all labor forces, executing all
Work, managing people and shall be totally responsible to the Plumbing Repair
and Maintenance Manager.
2.4 The Plumber Helper shall have a minimum of one (1) year experience in plumbing
repair and maintenance services on projects of similar scope.
2.5 The staff identified in this proposal must adhere to the following: Proponent
shall employ at least one (1) Georgia Licensed Master Plumber, one (1)
Journeyman Plumber, and one (1) Plumber helper, working for said Proponent
at least one year prior to submission of proposal. Proponents shall provide with
their proposal resumes and license numbers of all plumbers available for this
contract. Should the need arise; Proponent shall have sufficient resources to be
able to respond to more than one job at a time.
Page | 2
2.6 Each Proponent must be able to bond up to 1 hundred thousand ($100,000)
dollars to qualify. Include a letter from your surety stating your company is
bondable up to 1 hundred thousand ($100,000) dollars.
2.7 The initial Term of this Contract is three (3) years. The City shall have the right,
in its sole discretion, to renew this Contract for two (2) additional two (2) year
terms.
3. Volume I (Information drafted and provided by Proponent): The information drafted
and submitted by Proponent in response to this RFQ, which must be set forth in and
include each of the following parts: General Summary of Task Order Process; Anticipated
representative projects that may be the subject of a task order are included in the Scope
of Work in Exhibit A: Scope of Work and Technical Specifications.
3.1. Title Page: The title page must contain the following information:
3.1.1
Plumbing Repairs and Maintenance Services. The Title page must identify
the lead Person acting on behalf of the Proponent, including his/her
contact name, address, e-mail address, phone number. The Title page
must contain at a minimum the following information: Complete legal
name of the Proponent, the names of the legal entities that comprise the
Proponent, if it is a joint venture or partnership or other business entity
whose ownership interests may be vested in business or other legal
entities.
3.2. Executive Summary: The purpose of the Detailed Executive Summary is to
provide an overview of the Proponent’s qualifications to accomplish the
project. At a minimum, the Detailed Executive Summary must contain the
following information:
3.2.1
Complete legal name of the Proponent and the name of the legal
entities that comprise the Proponent. The Proponent must provide the
domicile where each entity comprising it is organized, including entity
name, brief history of the entity, contact name, address, phone
number, and email address, as well as the legal structure of the
entity and a listing of major satellite offices.
3.2.2
A declarative statement as to whether the Proponent or any member
of the Proponent team has an open dispute with the City or is involved
in any litigation associated with work in progress or completed in
both the private and public sector during the past five (5) years.
3.3. Organizational Structure/Key Personnel and Resumes. The Proponent’s
Organizational Structure Section of the Proposal should introduce the
proposed Proponent team by:
Page | 3
3.3.1 Describe the nature of the firm’s business; include a description of
experience, competencies, and overall organizational capabilities.
3.3.2
Provide the Proponent’s Management Organizational Chart both
graphically and in narrative format. The Organizational chart and
narrative should provide a description of the Proponent’s views on how
it will organizationally provide the Services.
3.3.3 Provide a description of how this organizational structure will facilitate
managing the Services requested and how an efficient flow of
information will be realized from the organizational structure.
3.3.4
Provide resumes for key personnel you intend to assign to this Project
for the following positions: Georgia Licensed Master Plumber,
Journeyman Plumber, Plumber Helper. Submission of these names
constitutes a commitment to use these individuals if the Proponent is
awarded a Contract, and changes may be made only with the prior
written consent of the City.
3.3.4.1 Resumes should be organized as follows:
3.3.4.2 Name and Title;
3.3.4.3 Professional Background;
3.3.4.4 Current and Past Relevant Employment;
3.3.4.5 Education;
3.3.4.6 Certifications;
3.3.4.7 List of Two (2) Relevant Projects, including:
3.3.4.7.1 Client Name;
3.3.4.7.2 Project Description;
3.2.4.7.3 Role of the Individual; and
3.2.4.7.4 Client List/Reference Contact.
3.4 Firms Overall Project Experience, Qualifications, and Performance on Previous
Similar Projects.
3.4.1
Describe the Proponent company history of the firm’s experience
providing plumbing services. The Proponent shall have a minimum of
three (3) consecutive years within the last five (5) years of experience in
the operations and management of plumbing of similar scope such as
experience in other commercial airports, public parks or recreational
facilities, major shopping malls, office parks/major office complexes,
hotels/convention facilities, other government buildings/ facilities/
complexes, major colleges/universities.
3.4.2 Provide a matrix of three (3) relevant projects within the last five (5)
years of similar size and scope, including client name, project
Page | 4
description, project value, role of the individual, project completion
date, reference contact name, phone number and e-mail address.
3.5 Staffing and Work Plan:
3.5.1 Describe how the Proponent will ensure staffing needs are met for the
delivery of services and duties as outlined in Exhibit A.
3.5.2 Provide an operational plan, including scheduling of staff, transporting
staff to the job sites and how staff will communicate with supervisors
while working on site.
3.4.1 Provide a list of physical resources the Proponent owns, including
equipment, vehicles (include the year and model when identifying
equipment and vehicles).
3.6 Quality Control Plan Approach: Proponent must submit an executive level plan
describing the management process the Proponent will implement to ensure all
work and services performed are of the highest quality. The approach should
include a description of the Proponent's process as it pertains to shop drawings,
product and materials submittals, inspection of subcontractor/subconsultant
work and materials, means and methods of conducting Quality Control testing,
etc. Describe the Proponent's corrective action plan. Describe how the
Proponent's organizational structure supports this plan and clearly identify
responsible and accountable parties (Do not provide the Proponent's existing
Quality Control Manual).
3.7 Procurement Plan: Proponent must submit an executive level approach (3 pages
maximum) to the competitive and open procurement of
subcontractors/subconsultants, materials, supplies and equipment required to
complete a project. The plan must address the bonding requirements it will
require of the subcontractors as well as any bonding assistance available to
subcontractors.
3.8 Safety Record and Experience: Each Proponent must demonstrate that it is
committed to implementing a first-rate safety program and that it has an
exceptional safety and environmental record. Each Proponent must submit their
current Experience Modification Rate (EMR). If an EMR is not available, each
Proponent and its proposed subcontractors/subconsultants must submit a
written statement detailing each one's safety records on its last 3 projects listed
in the Proponent’s reference., Include contact names and phone numbers where
the City can verify the safety record statement. Each Proponent must provide a
Log and Summary of OSHA violations and any fines or settlements for the past 36
months. Attach OSHA Form 300A - Work Related Injuries and Illnesses, as
required by the U. S. Department of Labor, for the past 36 months (Provide
OSHA Recordable Incident Rate (Year 2017) and OSHA Lost Days Away Incident
Page | 5

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