Request for Qualifications - Energy Services Companies

Agency: City of Vallejo
State: California
Type of Government: State & Local
Caegory:
  • S - Utilities and Training Services
Posted Date: Aug 23, 2018
Due Date: Sep 14, 2018
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Register as Planholder 9/14/2018
Request for Qualifications - Energy Services Companies
Addendum #1
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Request for Qualifications
Energy Services Companies
STATEMENTS DUE NO LATER THAN: 2:00 PM
ON FRIDAY, SEPTEMBER 14, 2018
Calendar of Events
RFQ Released
Deadline to Submit Questions
Responses to Questions
Statements Due to City
Notified of Selection
July 27, 2018
August 17, 2018, 5:00 P.M.
August 24, 2018
September 14, 2018
TBD
Submit Statements to:
City of Vallejo
City Clerk’s Office
ATTN: Dawn G. Abrahamson
555 Santa Clara Street
Vallejo, CA 94590
CITY OF VALLEJO REQUEST FOR QUALIFICATIONS
Energy Services Companies (ESCOs)
TABLE OF CONTENTS
PAGE
SECTION I: RULES OF PREPARATION............................................................................. 1
A. Invitation ................................................................................................................. 1
B. Vendor Inquiries...................................................................................................... 2
C. Submission of Statements ...................................................................................... 3
D. Vendor Qualifications ............................................................................................. 3
E. Review and Evaluation of Qualification Statements/Vendor Demonstrations ...... 4
F. Right of the City to Reject Responses ..................................................................... 5
G. Award of Agreement............................................................................................... 5
H. Cost of Statement Preparation ............................................................................... 5
I. Notification of Withdrawal of Statement of Qualification ..................................... 6
SECTION II. TERMS AND CONDITIONS OF ANY POTENTIAL AGREEMENT ...................... 6
A. Written Agreement................................................................................................. 6
B. Term of Agreement................................................................................................. 7
C. Conflict of Interest .................................................................................................. 7
D. Insurance................................................................................................................. 7
E. Business License...................................................................................................... 7
SECTION III. DESIRED QUALIFICATIONS ......................................................................... 7
SECTION IV. STATEMENT FORMAT ................................................................................ 8
A. General Instructions................................................................................................ 8
1. Firm Checklist ................................................................................................................................... 9
2. Firm Background Information .......................................................................................................... 9
3. Signature Page ................................................................................................................................. 9
4. Statement Summary ........................................................................................................................ 9
5. Statement of Qualifications ............................................................................................................. 9
B. Statement to be Submitted to the City of Vallejo .................................................. 9
1. Responder Checklist (Appendix A, Form 1) ...................................................................................... 9
2. Responder Background Information (Appendix A, Form 2) ............................................................. 9
3. Signature Page (Appendix A, Form 3) .............................................................................................. 9
4. Statement Summary ........................................................................................................................ 9
5. Statement of Qualifications ............................................................................................................. 9
APPENDIX A ..................................................................................................................A-1
EXHIBIT A .................................................................................................................. E-1
i
CITY OF VALLEJO REQUEST FOR QUALIFICATIONS
Energy Services Companies (ESCOs)
SECTION I: RULES OF PREPARATION
A. Invitation
The City of Vallejo (hereinafter “City”) is considering conducting
investment grade audits of particular City assets and/or facilities to
evaluate for possible future energy services and energy-related
improvements via an Energy Performance Contract, and hereby requests
qualifications from energy services companies (ESCOs). Statements of
Qualifications (“Statement” or “SOQ) submitted in response to this
Request for Qualifications (“RFQ”) will form the basis of the City’s
consideration and possible selection of an ESCO (or multiple ESCOs) to
potentially provide future services to the City.
In the event the City elects to proceed with a formal Investment Grade
Audit (IGA) and/or other energy-related project(s), a proposed Scope of
Work (Attachment 1 to Exhibit A of the City’s Consultant and Professional
Services Agreement [a sample of which is provided as Attachment 1 to this
RFQ]) will be developed and an Agreement will be entered into with the
selected ESCO/ESCOs.
Assets and facilities currently identified by the City for possible audit
and/or energy-related services or projects include:
- Water Distribution System Pump Stations (optimization,
automation, and energy efficiencies)
- Water Distribution Pumping Operations (optimization and
automation efficiencies)
- Water Distribution Meters/Meter Reading System
- HVAC systems on City buildings
- Inside lighting in City buildings
Responding ESCOs may provide qualifications for one, multiple,
and/or all or the above-listed assets and facilities, and must clearly
state for which its qualifications apply.
Successful ESCOs will have experience in, but not limited to, innovative
ideas and approaches related to identification of potential cost-saving
measures, including reductions in energy consumption, energy demands,
and maintenance/operational costs; renewable energy generation,
storage, and arbitrage; research and evaluation of funding mechanisms,
including energy grants and incentives; and cash flow projections based
on cost savings measures, renewable energy sources, and funding
mechanisms.
If the City elects to proceed with an audit and/or any energy-related
services or projects, the City may work with a single ESCO or multiple
ESCOs, each subject to individual negotiations for services.
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CITY OF VALLEJO REQUEST FOR QUALIFICATIONS
Energy Services Companies (ESCOs)
This Request for Qualifications describes the general rules for preparing
and submitting Statements of Qualifications.
Section I includes the rules for Statement preparation.
Section II contains an overview of terms and conditions of an agreement,
if the City elects to proceed with any audit and/or energy-related services
or projects.
Section III contains the desired qualifications sought for evaluation by
the City in the event the City elects to proceed with any audit and/or
energy-related services of projects.
Section IV contains a description of the required Statement Format.
Appendix A contains the required Response Pages.
Exhibit A contains the City’s Consultant and Professional Service
Agreement and insurance requirements.
Responders shall submit a Statement that indicates interest, and
describes qualifications, experience, and ability to meet the potential
needs of the City of Vallejo. The Statement should be prepared and
presented in a clear and concise manner and should provide complete and
pertinent information responsive to Section III of this RFQ. Unnecessarily
elaborate or glossy Statements are neither expected nor desired. The
emphasis of the Statement should be placed on providing detailed
information about the ESCO and its experience and ability to perform a
variety of energy assessment and projections (including operational,
financial, and future benefits and/or issues).
Additional information that the responder believes is valid to assist the
City in comprehending the full extent of responder’s qualifications may be
submitted; however, the City is not bound to take this information into
consideration if/when selecting an ESCO/ESCOs for potential future
services.
Failure to comply with the RFQ requirements or to provide the requested
information may result in rejection of a Statement.
B. Vendor Inquiries
If any responder has any question regarding the meaning of any part of
this RFQ, or finds discrepancies in or omissions from this RFQ, the
responder shall submit a written request (electronic mail is sufficient) for
an interpretation or clarification by 5:00 p.m. PST on Friday, August 17,
2018, to the City’s contact at the following address:
2
CITY OF VALLEJO REQUEST FOR QUALIFICATIONS
Energy Services Companies (ESCOs)
Rebecca Lane
Special Assistant to Water Director
City of Vallejo, Water Department
202 Fleming Hill Road
Vallejo, CA 94589
Telephone: (707) 648-5205
Email: Rebecca.lane@cityofvallejo.net
The City’s responses to questions will be included in an Addendum to this
RFQ, if necessary, which will be issued and posted to the City’s website on
or before Friday, August 24, 2018.
C. Submission of Statements
Responder shall prepare and submit with a cover letter an original plus
five (5) double-sided hard copies of the Statement of Qualifications and
one (1) electronic copy in PDF format. An original copy clearly marked
“MASTER COPY” and 5 printed copies of the Statement shall be submitted
in a sealed envelope and clearly marked on the outside: “SEALED
STATEMENT OF QUALIFICATIONS FOR ENERGY SERVICES
COMPANIES DO NOT OPEN WITH REGULAR MAIL” and must be
submitted no later than 2:00 PM, Pacific Standard Time, Friday,
September 14, 2018, to:
City of Vallejo
City Clerk’s Office
Attn: Dawn G. Abrahamson
555 Santa Clara Street
Vallejo, CA 94590
Time is of the essence, and any Statement received after the announced
time and date for submittal, whether by mail or otherwise, will not be
considered. It is the sole responsibility of the responder to ensure that its
Statement is stamped by the City Clerk’s office personnel before the
deadline. Statements received after the announced time and date of receipt
by mail or otherwise will be returned unopened. However, nothing in this
RFQ precludes the City from requesting additional information at any time
during the Statement evaluation.
Any Statement submitted shall include a Signature Sheet (see
Appendix A, Form 3) that has been signed by an individual authorized
to verify and validate the Statement’s information. Statements
submitted without such signature may be deemed non-responsive.
D. Vendor Qualifications
The successful responder(s) shall be those that provide clear, concise, and
logical information and expertise responsive to this RFQ, particularly
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