Request for Qualifications- 400 Great Pond Road Architectural and Engineering Services

Agency:	Town of North Andover, MA
State:	Massachusetts
Type of Government:	State & Local
NAICS Category:	541310 - Architectural Services 541330 - Engineering Services
Posted Date:	May 15, 2023
Due Date:	Jun 22, 2023
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TOWN OF NORTH ANDOVER

REQUEST FOR QUALIFICATIONS

Historic Building and Environmentally Sensitive

Property Architectural / Professional Engineering

Support Services

May 15, 2023

Contact

Address

Telephone Number:

Laurie Burzlaff

Assistant Town Manager/Director of Operations

120 Main Street

North Andover, MA 01845

978-688-9516

lburzlaff@northandoverma.gov

Table of Contents

1. Introduction ................................................................................3

2. Funding and NTE Fee .................................................................4

3. Submission Deadline and Instructions........................................4

4. Questions, Addendum or Submission Modifications .................5

5. Modifications to Submission ......................................................6

6. Pre-Submission Conference/Briefing .........................................6

7. Scope of Services ........................................................................6

8. Minimum Qualifications/Requirements .....................................8

9. Comparative Evaluation Criteria ..............................................10

10 Awarding of Contract...............................................................11

11 Submission Checklist & Required Forms................................12

Exhibit A - Cover Sheet ................................................................13

Exhibit B - Certifications ..............................................................15

Exhibit C- Sample Contract for Consulting Services ...................17

1. Introduction/Background

The Town of North Andover, Massachusetts, through the 400 Great Pond Road Steering

Committee, is seeking to engage the services of a professional consulting firm and/or joint venture

with expertise in historic buildings condition surveys, structural review, watershed protection,

environmental impacts, open space/recreation and site analysis/re-use as outlined in Section 7

Scope of Services.

In 2022, the Town purchased the 7 acre property at 400 Great Pond for a sum of $1.8 million. The

building and property are unique and described by many as iconic as it is the only building in Lake

Cochichewick. The lake is the only source for the Town’s public drinking water and 400 Great

Pond Road is in very close proximity to the water treatment plant intake pipe, therefore this

property is environmentally sensitive to the Town and formed the basis for the purchase.

The property has a 3 acre conservation easement held by the Mass Greenbelt and slopes upwards

towards Great Pond Road. The main building was designed by architect Ernest M. A. Machado

and was built in the early 1900’s to serve as a private boat house for the Sutton family. The main

building was remodeled shortly thereafter and converted to a private residence which has been in

use by the Sutton’s descendants up until the time the town purchased it last year. The stone

foundation of the main house sits in the lake and water moves in and out depending on the time of

year and elevation of the lake. Once the property was purchased by the town, security measures

were put in place and the town took steps to remove potential hazard by relocating two old oil

tanks from the basement.

The Steering committee was charged with making recommendations for the best use for the

property and have considered numerous public and private options. Over the last 6 months, the

committee has met with residents, adjacent property owners, builders and community groups as

well as conducted site meetings of the buildings/property. Throughout their meetings, the

Committee has committed to five decision making principles:

1. Protect the water supply;

2. Provide open space;

3. Respect appropriate levels of historic preservation;

4. Provide recreational opportunities as feasible given the location and imperative of principle 1;

and

5. Fiscal responsibility including capital and operating/maintenance costs.

The Committee has four alternative uses for the property and is seeking technical assistance to

help ascertain the feasibility of each of the uses as well as the planning level costs to implement

and estimated recurring operations costs, and potential funding sources, including Community

Preservation Funding and grants. The potential options to be considered by the feasibility study

include, but are not limited to:

1. Retain and modify the house as required for public uses;

2. Convert the house to a three season facility/pavilion-like structure for public uses, including

small boat usage or remove the house and build a pavilion-like structure somewhere on the site;

3. Remove the house and maintain the property for recreation and small boat usage;

4. Assess whether or not a portion of the property could be built upon for a private residence.

The Town and committee are mindful in balancing historic preservation, environmental impacts

and costs. It was intended that the committee would have a recommendation prepared for this town

meeting, however given the discussions and number of alternatives and need to include planning-

level cost for each alternative, it was determined more time and additional expertise would be

needed in finding the best alternative. It is the committee’s intent to have the final report by

December 1, 2023, therefore all consultant work will be completed by this date.

Qualified companies are requested to submit their qualifications to the Assistant Town

Manager/Director of Operations at the Town Hall, 120 Main Street, North Andover, MA, in

accordance with the instructions contained within this Request for Qualifications (RFQ).

Notice of this RFQ is published in the Central Register (which is a weekly publication of the Office

of the Secretary of the Commonwealth), the Eagle-Tribune (a newspaper of general circulation)

and posted on the Town website (www.northandoverma.gov) under “Bids & Proposals”

This is not a price competition, but rather the Town’s decision will be based upon qualifications

and experience with similar projects. The Town will evaluate qualifications and enter negotiations

with the highest scoring proposer. If unsuccessful, the Town may attempt to negotiate with the

next highest scoring proposer. The Town reserves the right to request an hourly rate table of

your proposed staff prior to making a final recommendation.

The Town of North Andover may cancel this RFQ or reject in whole or in part any and all

submissions, if they determine that cancellation or rejection serves the best interest of the Town of

North Andover.

2. Funding – Not to Exceed Limit Fee

The work covered under this RFQ has a Not to Exceed Limit of $85,000 and is funded through

American Rescue Plan Act (ARPA). The actual fee will be negotiated with the highest rated firm.

3. Submission Format, Deadline, and Instructions

Qualified persons or firms are requested to submit qualification marked ““Historic Building and

Environmentally Sensitive Property Architectural / Professional Engineering Support

Services” with the applicant’s name and address on the front. Applicants should provide one (1)

signed original submission and four (4) copies. Fax or electronic submissions will not be accepted.

Applicants must also execute and include in the sealed submission the Certificate of Vote,

Certificate of Non-Collusion, and the Certificate of Tax Compliance. The Town of North Andover,

through the Town Manager, is the awarding authority and reserves the right to reject any and all

submissions or parts of submissions; to waive any defects, information, and minor irregularities;

to accept exceptions to these specifications; and to award contracts or to cancel this Request for

Qualifications if it is in the Town of North Andover’s best interest to do so.

Qualifications statements must be signed as follows: a) if the firm is an individual, by her/him

personally; b) if the firm is a partnership, by the name of the partnership, followed by the signature

of each general partner; and c) if the firm is a corporation, by the authorized officer, whose

signature must be attested to by the Clerk/Secretary of the corporation and the corporate seal

affixed.

All submissions must be received and registered by the Assistant Town Manager’s office by

Thursday, June 22, 2023 at 2:00PM. All outer envelopes/packages must be labeled “Historic

Building and Environmentally Sensitive Property Architectural / Professional Engineering

Support Services” and mailed or hand delivered to the following address:

Laurie Burzlaff, Assistant Town Manager/Director of Operations

North Andover Town Hall

120 Main Street, 2nd Floor

North Andover, MA 01845

No qualifications statements will be accepted after the time and date noted. Late delivery of

materials due to any type of delivery system shall be cause for rejection. If on the date and time of

the submittal deadline the Town Hall is closed due to an uncontrolled event such as fire, snow, ice,

wind or building evacuation, the submittal deadline will be postponed until 2:00 p.m. on the next

normal business day.

4. Questions, Addendum or Submission Modification

Questions concerning this RFQ must be submitted in writing to: Laurie Burzlaff, Assistant Town

Manager/Director of Operations, North Andover Town Hall, 120 Main Street, 2nd Floor, North

Andover, MA 01845, or they may be emailed to lburzlaff@northandoverma.gov. All questions/

inquiries must be received by 4:30 p.m. on Thursday, June 8, 2023 to be considered.

Questions/inquiries may be delivered, mailed or emailed. Written responses will be posted on the

Town’s website (www.northandoverma.gov) in “Bids & Proposals” by 2:00 p.m. on Monday, June

12, 2023.

It is suggested that prior to making submission, that all firms review the Steering Committee

website which may be found at https://www.northandoverma.gov/400-great-pond-road-steering-

committee and 2022 Town Meeting minutes

https://drive.google.com/drive/folders/13nTx04fDipKZdlKA13zt42gzY9DoqcSd to fully

understand the needs of the community.

If any changes are made to this RFQ, an addendum will be posted on the Town’s website in “Bids

& Proposals”. It is the sole responsibility of the bidder to ascertain the existence of any addenda

and/or modifications issued by the Town. As this RFQ has been published on the Town’s website

(www.northandoverma.gov) all bidders are responsible for checking the website for any addenda

and/or modifications that are subsequently made to this RFQ.

The Town accepts no liability for and will provide no accommodations to bidders who fail to check

for addenda and/or modifications to this RFQ and subsequently submit inadequate or incorrect

responses. Bidders may not alter (manually or electronically) the RFQ language or any RFQ

component files. Modifications to the body of the RFQ, scope of work, terms and conditions, or

which change the intent of this RFQ are prohibited and may disqualify a response.

All submissions in response to this RFQ shall remain firm for sixty (60) days following the

submittal deadline. It is anticipated that the contract will be awarded within thirty (30) days after

the submittal deadline.

Request for Qualifications- 400 Great Pond Road Architectural and Engineering Services

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