Mr. Reginald J. Johnson, Director
Community Development Department
City of Durham
101 City Hall Plaza
Durham, NC 27701
Dear Mr. Johnson:
NAME OF APPLICANT ORGANIZATION is submitting a proposal in response to the City’s Request for
Qualifications (RFQ) for a Marketing Communications Firm. The undersigned, whose title and position
with the applicant are stated next to or beneath his or her signature, has the authority to submit this
proposal (including this cover letter) on behalf of the applicant in response to the City of Durham’s RFQ.
Unless otherwise clearly stated in this response to the RFQ, our proposal accepts the terms and
conditions stated in the RFQ, including the description of services to be performed and the provisions of
the contract to be signed. IF APPLICABLE: The undersigned applicant has read all the addendums issued
by the City for this RFQ, through and including Addendum No.____.
The applicant is not submitting any trade secrets to the City in connection with this proposal or the
contract; if the contract is awarded to the applicant, the applicant will not submit any trade secrets to
the City in connection with this proposal or the contract. The applicant acknowledges that the City will
rely on the preceding sentence.
This proposal is not an offer, and the applicant retains the right to decline to enter into a contract with
the City for this project.
Name of Applicant (typed)
Type/print the name of Notary Public signing this acknowledgment: ______________________________
Place where acknowledgment occurred: County of __________________, State of _________
Notary’s residence : County of __________________________, State of ___________
I, the Notary Public named above, certify (1) the individual named above personally appeared before me this day,
(2) I have personal knowledge, or satisfactory evidence, of the individual’s identity; and (3) the individual
acknowledged signing the foregoing cover letter.
This the ____ day of ____________, 20____. _________________________________
My commission expires: ___________________________