REQUEST FOR PROPOSALS (RFP) for PROFESSIONAL SERVICES FOR SB 743 IMPLEMENTATION SERVICES

Agency: City of calabasas
State: California
Type of Government: State & Local
NAICS Category:
  • 541511 - Custom Computer Programming Services
  • 541512 - Computer Systems Design Services
  • 541519 - Other Computer Related Services
  • 541611 - Administrative Management and General Management Consulting Services
  • 541990 - All Other Professional, Scientific, and Technical Services
Posted Date: Aug 14, 2019
Due Date: Aug 20, 2019
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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Tuesday, August 20, 2019 at 2:00 P.M. - REQUEST FOR PROPOSALS (RFP) for PROFESSIONAL SERVICES FOR SB 743 IMPLEMENTATION SERVICES

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REQUEST FOR PROPOSALS (RFP)
for
PROFESSIONAL SERVICES FOR
SB 743 IMPLEMENTATION SERVICES
Issued on:
July 18, 2019
SUBMITTAL DEADLINE:
August 20, 2019 at 2:00 p.m.
CITY OF CALABASAS
Public Works Department
100 Civic Center Way
Calabasas, CA 91302
Telephone: (818) 224-1600
Facsimile: (818) 225-7338
Request for Proposals (RFP)
SB 743 Implementation Services
Scope of Services
Pursuant to SB 743, the City is moving towards implementing Vehicle Miles Traveled (VMT) per capita and
VMT per employee traffic analysis/forecast as the new metrics in transportation analysis to identify and
mitigate impacts. The City of Calabasas (City) is therefore seeking Consultant Services to assist the City
with the preparation of guidelines, goals and policies that analyze the impact of citywide plans,
Transportation Demand Management, land use changes, development projects on the City’s
transportation system, and to develop a multimodal transportation strategy that are in compliance with
SB 743. The study should also assess the individual and cumulative traffic impacts of development
projects in the City. The analysis should also include evaluation on how development projects impact
vehicle miles traveled (VMT) and greenhouse gas (GHG) emissions, in accordance with the new CEQA
criteria, required by SB 743. The new program should be developed that should take into consideration
the resources available to the city. The Circulation Element of the City’s General Plan would also require
an update to reflect the new guidelines, goals and policies resulting from the study. The City’s Circulation
Element was last updated in October 2015. A copy of the City’s Circulation Element is available on the
City’s website. The selected Consultant will work closely with City Staff to complete the study based on
the Scope, as described in this Request for Proposal (RFP).
Consultant will conduct all the technical analysis, which includes the following:
Criteria and guidelines for traffic studies for land development
Update and expand the City’s TDM program
Vehicle Miles Travelled analysis, identifying and recommending proposed circulation
improvements
Calculating/estimating circulation improvement cost estimates
Circulation Element of the General Plan Update
Traffic Impact Fees
Necessary graphics, maps, and tables, as needed, to display and communicate the information,
and all related tasks
City Staff Team, consisting primarily from the Public Works Department, with assistance from the
Community Development Department, will manage the project.
Hearings, Meetings, and Events
Proposals should reflect sequencing and time required to prepare for and attend, at a minimum:
1 Internal Kick-off Meeting with City Staff
2 Community Meetings/Events
1 Commission Meeting
1 City Council Meeting
The proposal should outline how charges for additional meetings will be invoiced.
Proposal Requirements -
The proposal must be complete and typed on 8.5" x 11" paper. Please submit three copies of your
Proposal by the deadline listed. The proposal must include:
1. Executive Summary - A brief summary describing the proposer’s ability to perform the work
requested, and any other information required by this RFP, which the proposer deems
relevant, including restating any exceptions to this request for proposals. This summary
should be brief, concise, and should apprise City Staff of the basic services offered.
2. Project Approach and Understanding - Each proposer shall provide an Approach and
Understanding of the process to undertake such projects and to complete it in compliance
with all applicable rules, regulations, standards and requirements. The Scope of Work shall
indicate the tasks/actions the firm(s) expects the City to take, including a brief description
the methods by which the proposer will fulfill the services requested in the Scope of Work
and subsequent sections.
3. Describe Firm History and Organizational Structure - Include the size of the firm, location
of offices, years in business, organizational chart, name(s) of owner(s) and principal parties,
and number and position titles of staff. Other information includes, but not limited to -
The primary business of the parent company and/or affiliates.
The office(s) of the organization who will assume primary responsibility for managing
this account. List the members of the firm who will be responsible for providing the
services and for providing ongoing support.
The firm’s experience conducting the services requested. Describe comparable projects
performed by the firm in the last three years, including the number of projects, scope of
service, and status of projects.
4. Team Member Qualifications and Experience - Describe the qualifications of the Principal-
In-Charge, Project Manager, and staff proposed for the assignment, position(s) in the firm,
and types and amount of equivalent experience. Include any municipal agencies they have
worked with in the past three years and their level of involvement. A description of how
overall supervision will be provided should be included.
5. Sub-consultants or Partners in this Project - If any sub-consultants will be utilized for this
study, the proposal must also provide the necessary information on them, as required on
the above Items 3 & 4.
6. Fees Proposal The fee proposal shall indicate the expected total fee for the work
described in the services proposal. The total fee shall be itemized by task, including firm(s)
staff time and hourly rates, and other direct costs, such as printing and travel. The fee
proposal shall also include -
Fee quotes detailed by service.
An outline of billing and payment expectations, including timing and method of
payment.
Description of any remaining fees not previously detailed above.
7. References - List the name, address and telephone number of references from at least three
recent similar projects for nearby cities/counties. Include a brief description of the work
provided for each reference. The references should include the start date of the project and
the date of completion for each project.
8. Implementation schedule - Include an implementation schedule with an estimated project
start date of October 2019. The schedule should note key project milestones, critical path
items that are dependent on the City taking action, and timelines for deliverables. Identify
any assumptions used in developing the schedule.
In accordance with California Labor Code Sections 1770 et seq., the Consultant shall pay general prevailing
rate, of per diem wages, to all workers employed under this contract.
The awarded Consultant shall comply with the requirements of the State of California's Standard
Specification Code Section 7-1.01A(4) "Labor Nondiscrimination" under this contract. A sample of an
agreement is attached for your review (Attachment 2).
Proposal Evaluation -
Proposals will be evaluated on a “best value” basis. While costs will be important criteria, other proposal
elements may be considered. These may include:
Project understanding
Approach to Scope of Work
Firm qualifications and experience
Team member qualifications and experience
References and satisfaction of previous clients
Schedule
The City will be the sole determiner of suitability to the City's needs. Prior to finalizing selection of the
winning proposer, City may invite the three highest score finalists for interviews. Proposals will be rated
according to the criteria listed above, including completeness and understanding of the City's needs,
conformance to the requirements and prior experience with similar scope of work. The proposal will be
reviewed by an evaluation committee to determine if it meets the proposal requirements. Failure to meet
the requirements of the Request for Proposals may be cause for rejection of the proposal. The Evaluation
Committee will make a recommendation of the proposer for a contract to be awarded by the City Council.
The City reserves the right to reject any or all proposals and to determine which proposal is, in the City’s
judgment, the most responsive. A Selection Committee will review, evaluate, and rank all accepted
proposals. The Selection Committee will have only the response to this solicitation to review for selection
of finalist. Therefore, it is important that proposers emphasize specific information considered pertinent
to the services to be provided. The committee will evaluate the proposal based on the criteria outlined
below.
It is the intent of the City to award the contract to the most qualified and responsible proposer, as detailed
in the Scope of Services, and with consideration of the potential costs for services. The City will negotiate
with the proposer, deemed most qualified by the City, to address the specific services to be provided, the
time and order of services, staffing, areas of responsibility and proposed fee structure--- including the
amount and method of payment.
All data and information gathered by the proposer and its agents, including this RFP and all supplemental
information, shall be treated by the proposer and its agents as confidential. The proposer and its agents
shall not disclose or communicate the aforesaid matters to a third party or use them in advertising,
propaganda, and/or in another job or jobs, unless written consent is obtained from the City.
Proposers are solely responsible for conducting their own independent research and other work
necessary for the preparation of proposals, negotiation of agreements, and the subsequent delivery of
services pursuant to any agreement. In no event may Consultants rely on any oral statement.
Should the Consultant find discrepancies in, or omissions from, this RFP and related documents, or should
the Consultant be in doubt as to any meaning, the Consultant shall immediately notify the City’s
designated representative and, if the point in question is not clearly set forth, a written addendum or
bulletin of instructions will be made available on the City’s website: http://www.cityofcalabasas.com.
Each person requesting an interpretation will be responsible for the delivery of such requests to the City’s
designated representative in writing, as outlined in this RFP. The City will not be bound by, or be
responsible for, any explanation or interpretation of the proposed documents, other than those given in
writing.
The City will not compensate Proposers for the cost of preparing a response to this RFP.
If you are interested in performing this work, please submit three (3) copies of a proposal to the City by
August 20, 2019, before 2:00 pm. If you have questions, please call Ms. Tatiana Holden at (818) 224-
1600. The deadline for responding to questions is August 13, 2019, before 2:00 pm.
By mail:
In-Person:
City of Calabasas Public Works Department
SB 743 IMPLEMENTATION SERVICES
100 Civic Center Way
Calabasas, CA 91302
The package must be clearly labeled before dropping it off at the Public Counter

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