REQUEST FOR PROPOSALS (RFP) - NORTHEAST STOCKTON LIBRARY AND COMMUNITY CENTER

Agency: City of Stockton
State: California
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
Posted Date: Jan 22, 2020
Due Date: Feb 21, 2020
Solicitation No: PW1724_
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Project Number: PW1724_
General Information
Due Date: February 21, 2020
Opening Time: 3:00 p.m.
Published Date: January 21, 2020
Last Updated: January 21, 2020
Bid Orientation: n/a
Description: REQUEST FOR PROPOSALS (RFP) - NORTHEAST STOCKTON LIBRARY AND COMMUNITY CENTER
Seeking qualified firms to provide construction management services for construction of the Northeast Stockton Library and Community Center.
Award Date: N/A

Related Links:
Description: URL:
Local Business Preferences link
Insurance Requirements link
Construction/Demolition/Recycling Plan/Report link
Prevailing Wage Rates link

Contacts:
Role: Name: Phone: Email:
Project Manager Mohammad Sadiq (209) 937-8299 mohammad.sadiq@stocktonca.gov
Plan Holder's List Chyerle Leach (209) 937-8412 chyerle.leach@stocktonca.gov

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Attachment Preview

REQUEST FOR PROPOSALS
CONSTRUCTION MANAGEMENT SERVICES
FOR THE
NORTHEAST STOCKTON LIBRARY AND
COMMUNITY CENTER
Issued by:
City of Stockton
Public Works Department
22 E. Weber Avenue, Room 301
Stockton, CA 95202
Date Issued: January 21, 2020
Date Proposals Due: February 21, 2020
1.0 INTRODUCTION
The City of Stockton is requesting proposals from qualified firms to provide construction
management and inspection services for the Northeast Stockton Library and Community
Center Project. The Request for Proposal (RFP) is a one-step process. A selection
Committee will comprehensively rank firms based on, but not limited to, written proposals,
qualifications, references, and other relevant information. Interviews will be conducted
with the top three to five ranking consultants. Contract negotiations will be conducted
with the highest-ranking firm after interviews are completed. Pending successful
negotiations, the Consultant will enter a professional services contract with the City.
2.0 BACKGROUND
The Northeast Stockton Library and Community Center Project is funded by a
combination of Stockton’s Measure M initiative and Public Facility Fees collected by the
City. The site of the future library and community center is located at 1461 Morada Lane,
at the northwest corner of West Lane and Morada Lane. The undeveloped site is 4.83
acres in area and adjacent to Ronald E. McNair High School. Selection of the site began
in the 1980’s and was finalized in 1995. The site was dedicated to the City in 2002 and
frontage improvements were constructed including curb, gutters, sidewalks, and
streetlights.
On August 21st, 2018 City Council approved a resolution to award a professional services
contract to Arch Nexus, Inc of Sacramento, Ca, to design the library and recreation center.
Design is anticipated to be completed by January of 2020 and construction is anticipated
to begin in summer of 2020. Construction of the facility is anticipated to take 18 months.
3.0 PROJECT DESCRIPTION
The Northeast Stockton Library and Community Center will construct a new one-story
library and recreation center at 1461 Morada Lane on the northwest corner of West Lane
and Morada Lane in the City of Stockton. The building will be LEED Silver certified and
consist of a Library, gymnasium, multipurpose rooms, locker area with changing rooms,
staff offices, outdoor fitness areas, minor frontage modifications adjacent to the site, and
other on-site improvements. See Attachment D (Project Improvements Plans) and
Attachment E (Project Specifications).
4.0 SCOPE OF WORK
Each Consultant shall prepare a detailed scope of services based on the information
presented in this RFP and other available information. Consultants are encouraged to
include items that are felt necessary for this project. The City is seeking full-service
construction management services. The City’s project manager will provide oversight,
guidance, and assistance with City processes.
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Request for Proposals
Northeast Stockton Library and Community Center
Page 2 of 11
4.1 Background Research
The project is currently in the final stage of design and is scheduled to be
advertised for bids in February of 2020. Consultants should refer to the project
plans (Attachment D) and the project special provisions (Attachment E) to get
familiar with the project. The consultant should do any other background research
deemed necessary to develop a detailed proposal.
4.2 Environmental Services
The City is currently seeking coverage under the San Joaquin Multi Species
Habitat Conservation Plan. If coverage is granted, the preconstruction surveys
and monitoring will be provided by a biological firm under contract with San
Joaquin Council of Governments. The project is classified as Categorically
Exempt under CEQA guidelines. The project site is undeveloped land that was
previously used for agricultural purposes and is not anticipated to have any
mitigation concerns beyond storm water pollution prevention requirements. See
Attachment G (Hazardous Material Disclosure Survey).
4.3 Construction Management Services
The following services should be provided at a minimum. Consultants are
encouraged to add items if necessary and provide what is customary for full-
service construction management.
The Consultant shall be familiar with project plans. The Consultant shall
monitor the work of the contractor and its subcontractors for construction
contract compliance.
The Consultant shall be familiar with the latest California Building Codes.
Schedule, coordinate, and conduct the preconstruction conference and
weekly construction coordination meetings with the contractor, City, other
agencies, and utility companies as required. Prepare and distribute agenda
and minutes for all meetings.
Review and process all contract submittals.
Review contractor’s monthly payment request for City and verify that
request reflects work completed.
Collect and process all contractors and subcontractors certified payrolls and
manpower utilization reports. Perform contractor and subcontractor
employee interviews following City and State guidelines.
=====================================================================================
Request for Proposals
Northeast Stockton Library and Community Center
Page 3 of 11
Process clarifications and interpretations of the construction contract
documents. Prepare and process construction contract change orders and
coordinate processing of submittals between contractor, design consultant,
City, utility companies and other agencies as required.
Establish and maintain one electronic and one hard copy of project files for
delivery to City after the work is completed. Consultant shall coordinate
organization of filing system with City prior to beginning work on the project.
File all project documentation.
Submit periodic reports when requested by City concerning project
progress and pertinent projects issues. Assist in the preparation of
punchlist and monitor the contractor’s progress toward resolution of all
items.
Act as liaison between City, contractor, design consultant, and utility
companies to ensure effective and timely communications, as well as
resolution of construction questions and problems.
Provide inspection to monitor and verify the quality of construction. Prepare
photo and video log as necessary to depict project progress and/or potential
claims. Sort, edit, index, and mount the photographs in a three-ring binder
as to location and date.
Prepare daily field reports that contain the following information:
construction companies and employees on-site (including work hours)
activities performed, issues, weather, equipment, materials, etc.
Coordinate with the Building Department for their inspections related to
code compliance.
Administer the City of Stockton’s Local Hire Ordinance and the Community
Workforce Training Agreement (CWTA), as necessary. This shall include
working with City staff to define best management practices to ensure
Contractor complies with the ordinance. Collect and review monthly local
hire progress reports from the contractor as required.
Investigate and resolve potential claims.
Perform construction inspection.
Review jobsite to identify potential safety issues. Issues shall be brought to
the attention of the Contractor and the City.
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Request for Proposals
Northeast Stockton Library and Community Center
Page 4 of 11
4.4 Coordination/Meetings
Consultant will coordinate throughout the project with the City’s project manager.
The consultant will be expected to hold all weekly meetings with the contractor and
any other meetings deemed necessary. Other meetings that may be expected
would be with utility companies, and other public agencies.
4.5 Special Inspection and Testing
Consultant shall retain a material testing firm to perform material testing as needed
on the project. As a minimum, Attachment F (Special Inspection and Testing
Agreement) details special inspection and testing requirements for the project.
Consultant shall include a fee schedule detailing fees by type of material testing to
be performed. Consultant budget for material testing shall not exceed
$150,000.00.
4.6 As-built Drawings
The consultant will keep accurate as-built records and ensure the contractor
prepares correct red line as-built drawings throughout the project.
5.0 PROJECT GENERAL INFORMATION
5.4 Proposal Submissions
Proposals shall be submitted no later than 3:00 p.m. on February 21, 2020, to:
MOHAMMAD SADIQ
CITY OF STOCKTON
22 E. WEBER AVENUE, ROOM 301
STOCKTON, CA 95202
The proposal should be firmly sealed in an envelope which will clearly be marked
on the outside with “NORTHEAST STOCKTON LIBRARY AND COMMUNITY
CENTER” for the City of Stockton (Project No. PW1724). The cost proposal must
be in a sealed envelope separate from the proposal. Late Proposals will not be
accepted. An electronic copy of the proposal should be emailed to Miguel
Mendoza at Miguel.Mendoza@stocktongov.com and Mohammad Sadiq at
Mohammad.sadiq@stocktonca.gov. This electronic submittal should not include
the cost proposal.
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Request for Proposals
Northeast Stockton Library and Community Center
Page 5 of 11

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