REQUEST FOR PROPOSALS (RFP) - LIGHTED CROSSWALK UPGRADES

Agency: City of Stockton
State: California
Type of Government: State & Local
Posted Date: Mar 22, 2020
Due Date: Apr 22, 2020
Solicitation No: PW1526
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Contact information: Please Login to View Page
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Project Number: PW1526
General Information
Due Date: April 22, 2020
Opening Time: 3:00 p.m.
Published Date: February 24, 2020
Last Updated: February 24, 2020
Bid Orientation: N/A
Description: REQUEST FOR PROPOSALS (RFP) - LIGHTED CROSSWALK UPGRADES
Seeking qualified consulting firms to provide Professional Engineering Support for the design and construction to upgrade three pedestrian-actuated warning systems. The three locations are El Dorado/Main Street, El Dorado Street/Channel Street, and El Dorado/Lindsay Street.
Award Date: N/A

Related Links:
Description: URL:
Local Business Ordinance link
Insurance Requirements link
Construction/Demolition/Recycling Plan/Report link
Prevailing Wage Rates link

Contacts:
Role: Name: Phone: Email:
Project Manager Jeffrey Aube (209) 937-7740 jeffrey.aube@stocktonca.gov
Plan Holder's List Chyerle Leach (209) 937-8412 chyerle.leach@stocktonca.gov

Questions & Answers: UPDATED
Document: Letter of Clarification No. 1

Submittals:
There are no Submittals to view.

Job Walk & Plan Holder's List:
There are currently no Job Walk documents to view.

Notice:
Document: Notice Inviting Proposals
Document: Request for Proposals

Specifications:
There are no Specification documents to view.

Attachment Preview

REQUEST FOR PROPOSALS
PROFESSIONAL SERVICES
FOR THE
LIGHTED CROSSWALK UPGRADES
CITY PROJECT NO. PW1526
Issued by:
City of Stockton
Public Works Department
22 E. Weber Avenue, Room 301
Stockton, CA 95202
Date Issued: February 24, 2020
Date Proposals Due: March 25, 2020
Late Submittals Will Not Be Accepted
1.0 INTRODUCTION
The City of Stockton (COS) is soliciting Request for Proposals (RFP) from qualified
consulting firms to provide Professional Engineering Support for design and
construction of the Lighted Crosswalk Upgrades formerly known as El Dorado
Street Pedestrian Warning System Upgrades. Contract negotiations will begin with
the highest-ranking firm. Pending successful negotiations, the consultant will enter
into a professional services contract with the City of Stockton. The project is
anticipated to begin construction in 2020. The project is funded by the local
Measure K funds.
2.0 BACKGROUND
The existing In-Roadway Warning Lights (IRWL) on El Dorado Street are outdated.
There are three locations that are in need of upgrades: El Dorado Street/Main
Street, El Dorado Street/Channel Street, and El Dorado Street/Lindsay Street. The
(Light Guard) equipment is high failure rate and equipment cost justified the
replacement with a better pedestrian-actuated warning system that meet current
guidelines at El Dorado Street/Main Street and El Dorado Street/Lindsay Street.
The warning system at El Dorado Street/Channel Street will be upgraded to a
three-leg traffic signal.
3.0 PROJECT DESCRIPTION
The City is seeking professional services to continue design for the replacement of
the existing IRWL’s on El Dorado Street, which is at 65% completion in PS&E by
another firm. The chosen consultant will be provided with existing 65% PS&E with
comments and AutoCAD files and will use these to come up with the 95% and
100% PS&E. As part of PS&E the consultant will use the latest ADA, CAMUTCD,
and City Standards for the design of pedestrian-actuated warning system. The
consultant will also provide support in the construction phase of the project.
4.0 SCOPE OF WORK
Each consultant shall prepare a detailed scope of services based, in part and at a
minimum, on information presented in the RFP and other available information.
The consultant shall provide a cost proposal and anticipated schedule detailed for
the different tasks, which accomplishes the objectives of the project. It is
anticipated the design contract will be awarded in Winter 2020, with construction
taking place in Fall 2020.
Lighted Crosswalk Upgrades
Project No. PW1526
Request for Proposals
Page 2 of 9
The work will include, but is not limited to the following tasks:
4.1 PLANS, SPECIFICATIONS, AND ESTIMATE
The engineering study and PS&E documents include design improvement
plans, technical specifications, and engineer’s estimate. The PS&E shall be
prepared according to the current City’s, CAMUTCD and ADA standards.
Improvement plans for access improvements, striping and signage,
drainage, electrical, erosion control, and water pollution prevention shall be
submitted for review to the City at 95%, and 100% design stages.
Consultant shall provide 5 physical copies (24” x 36”) and a PDF copy of the
PS&E at 95%. At 100% stage, two full size sets of plans shall be submitted
plus one final full-size check print set prior to printing mylars. After approval
of the check print set, consultant shall submit a full-size set of plans printed
on mylar along with final specifications and estimate.
4.2 COORDINATION/MEETINGS
The consultant shall attend meetings with the City as needed, to finalize the
design. Scope and budget shall identify the number of meetings
assumed/proposed by the consultant. The consultant is responsible for
arranging and coordinating with all utility companies within the project area
to resolve all utility issues.
4.3 DESIGN SUPPORT DURING CONSTRUCTION
This work includes responding to requests for information, review and
approve submittals, providing written clarifications to plans, and attendance
at selected meetings.
4.4 AS-BUILT DRAWINGS
The consultant should prepare as-built drawings upon receipt of red-lines
from the contractor. The consultant should produce one complete set of as-
built drawings in AutoCAD. Changes should be reflected on the mylars
either by hand or on a new printed sheet.
Lighted Crosswalk Upgrades
Project No. PW1526
Request for Proposals
Page 3 of 9
5.0 PROJECT GENERAL INFORMATION
5.1 PROPOSAL SUBMISSIONS
Proposals shall be submitted no later than 3:00 p.m. on March 25, 2020, to:
JEFFREY AUBE
PROJECT MANAGER
Email Jeffrey.Aube@stocktonca.gov
CITY OF STOCKTON
22 E. WEBER AVENUE, ROOM 301
STOCKTON, CA 95202
The proposal should be firmly sealed in an envelope which will clearly be
marked on the outside with “LIGHTED CROSSWALK UPGRADES” for the
City of Stockton (Project No. PW1526). Late Proposals will not be accepted.
PDF version submitted to Jeffrey.Aube@stocktonca.gov and
Miguel.mendoza@stocktonca.gov.
5.2 ACCEPTANCE OR RJECTION OF PROPOSAL
The City reserves the right to negotiate an agreement with the firm
submitting the highest-ranking proposal. Also, the City reserves the right to
reject any and all proposals, or to waive any irregularity in a proposal if it is
deemed to be in the best interest of the City. Failure to submit all request
information could be grounds to reject the proposal.
5.3 PROPOSAL QUESTIONS AND REQUESTS FOR CLARIFICATION
Any questions for clarification shall be submitted in writing to:
Jeffrey.Aube@stocktonca.gov
Cc: Chyerle.Leach@stocktonca.gov
Requests for clarification shall be submitted at least seven (7) business days
prior to the proposal due date. If a response warrants an addendum to the
RFP, such addendum will be posted on Bid Flash at least two days prior to
the proposal due date. It is the proposer’s responsibility to check the
website for any addendums or late responses to questions. The website
address is as follows:
Lighted Crosswalk Upgrades
Project No. PW1526
Request for Proposals
Page 4 of 9
http://www.stocktongov.com/services/business/bidflash/pw.html?dept=Public_Works
5.4 CAUSES FOR DISQUALIFICATION
Any of the following may be considered cause to disqualify a proposal:
A. Evidence of collusion among proposers
B. Any attempt to improperly influence any member of the evaluation
panel
C. A proposer’s default or breach of contract in previous work that
resulted in termination of that agreement and/or
D. Existence of any lawsuit, unresolved contractual claim, or dispute
between proponent and the City
5.5 LICENSING REQUIREMENTS
Any professional certifications or licenses that may be required are the sole
cost and responsibility of the proposer. A City of Stockton business license
is required. Please contact the City of Stockton Business License Customer
Service at (209) 937-8313.
5.6 INSURACE REQUIREMENTS
The proposer must obtain and maintain the required insurance. Proposer
should review Attachment B, Instructions to Proposers for information
regarding insurance, indemnification, Disadvantaged Business Enterprises,
prevailing wages, etc. Failure to comply with the Instructions to proposers
may be grounds for rejection.
5.7 DEPARTMENT OF INDUSTRIAL RELATIONS
Please refer to Attachment B, Instructions to Proposers, for registration
requirements with the Department of Industrial Relations.
5.8 PRODUCT OWNERSHIP
Any documents resulting from the performance of work in the contract will
become property of the City. This includes all work performed by
subconsultants.
Lighted Crosswalk Upgrades
Project No. PW1526
Request for Proposals
Page 5 of 9

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