Request for Proposals Respite Care Services

Agency: Worcester County
State: Maryland
Type of Government: State & Local
NAICS Category:
  • 621610 - Home Health Care Services
  • 624120 - Services for the Elderly and Persons with Disabilities
Posted Date: Jun 22, 2021
Due Date: Jul 26, 2021
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Request for Proposals Respite Care Services
Deadline:
Monday, July 26, 2021 - 1:00am
Detailed Information:

Attachment Preview

Request for Proposals
Respite Care Services
Worcester County Health Department
The Worcester County Local Behavioral Health Authority (WCLBHA), an agency of the
Worcester County Health Department, seeks a mental health provider for the purpose of
supporting family caregivers of children and adolescents 0-18 years old with emotional
and behavioral disturbances eligible for Maryland’s Public Behavioral Health System
(PBHS) in Somerset, Wicomico, and Worcester Counties. The provider must meet
requirements set forth in COMAR 10.63.01-03 & COMAR 10.09.89 (Community
Mental Health Provider – Respite Care Services) by October 1, 2021. The purpose of
this grant is to support linkages to in home and out of home respite services, provide
training, education, and support groups for family caregivers and respite parents, and for
the provision of a parent advocate for family caregivers.
Proposals will be accepted by the Office of the County Commissioners, Worcester
County Government Center at One West Market Street, Room 1103, Snow Hill, MD
21863 until Monday, July 26, 2021 at 1:00 PM.
All contact regarding this Request for Proposals (RFP) should be directed to Ed
Frampton at Edward.frampton@maryland.gov. Thank you for your interest.
Request for Proposals
Respite Care Services
Worcester County Health Department
Introduction and Conceptual Overview
The Worcester County Local Behavioral Health Authority (WCLBHA), an agency of the
Worcester County Health Department, is seeking a mental health provider eligible to be
licensed for the provision of respite with Maryland’s Public Behavioral Health System
(PBHS). The selected vendor must be approved under COMAR 10.63.01-03 &
COMAR 10.09.89 by October 1, 2021. Selected vendor will be expected to provide
respite care services to at least 18 families who are eligible for services within
Maryland’s PBHS beginning October 1, 2021 and a minimum of twenty-five (25)
families annually. The grant is renewable annually provided funding is available. The
grant period is generally July 1 to June 30. Grant funds are dedicated for supporting,
advocating, and educating caregivers of children with emotional and behavioral
disturbances meeting Diagnostic and Statistical Manual of Mental Disorders, Fifth
Edition (DSM-5) diagnoses. The selected vendor will be expected to offer in-home and
out of home respite to children with emotional and behavioral disturbances, provide
training and parent support groups for caregivers and respite families, and provide a
parent advocate. This is a competitive bid process.
Target Population
This contract targets parents and caregivers of children and adolescents 0-18 years of age
residing in the lower shore counties of Somerset, Wicomico and Worcester. Families
must be eligible for PBHS.
Services
The proposed mental health provider shall:
1. Be a licensed respite care provider under COMAR 10.63.01-03 &
COMAR 10.09.89 by October 1, 2021.
2. Employ appropriately qualified individuals for provision of respite
services as outlined in COMAR 10.63.01-03 & COMAR 10.09.89 and for
providing a parent advocate.
3. Comply with Medical Assistance Provider Participation Criteria listed in
COMAR 10.09.36.03.
4. Have the capacity to provide both in-home to a minimum of 10 families,
and out of home/ overnight respite to a minimum of 15 families through
community residential respite services.
1|Page
5. Meet the needs of no fewer than 25 children and 840 respite nights during
a full 12-month period of operation. Capacity building should include
plans for recruitment, training, licensing and monitoring of adequate staff
and community resource homes.
6. Successfully match respite homes and children eligible for respite within
30 days of referral. Vendor should plan to build the program capacity to
accommodate suitable matches.
7. Provide on-site training and supervision for identified respite homes.
8. Participate with WCLBHA and Behavioral Health Administration (BHA)
in the development of an impact statement on the effectiveness of the
respite care program.
9. Provide a semi-annual report to BHA and WCLBHA.
10. Provide quarterly reports regarding respite, trainings to families, support
groups, and parent advocate activities and program deliverable outcomes
to the WCLBHA.
11. Provide a parent advocate to assist parents and caregivers with obtaining
support and services needed for their child(ren) including but not limited
to: medical services, mental health services, socialization opportunities,
educational needs, vocational needs, and other supportive services,
support at Local Care Team (LCT) meetings, support at Individualized
Education Plan (IEP) meetings.
12. Attend Multi-Disciplinary Team (Multi-D) and LCT meetings in
Somerset, Wicomico, and Worcester Counties as invited.
13. Develop a plan for family advocacy activities and informational resources
for families of children with mental health diagnoses beyond respite
services. The vendor should plan for the support of a parent advocate for
respite who would: follow-up on all respite requests and services with
family members; develop and implement three county-based family
support groups with family input; and develop and maintain a resource
library and directory for families of children with mental health concerns.
Vendor should initiate family support meetings by parent advocate within
two months of award.
14. Provide a comprehensive training program for respite care providers
designed with parental input that meets program regulation and cultural
competency standards to be provided no less than two times annually.
15. Provide no fewer than two educational workshops during a 12-month
period for families and caregivers of children with mental health concerns.
Vendor will develop creative approaches to engage isolated families who
appear to have children in need of mental health services.
16. Develop and implement a community outreach plan, which would include
interagency/provider outreach efforts to increase parental knowledge of
available respite services for children, parent advocate services, and
family support groups. Outreach efforts should include but would not be
limited to the Health Departments, Boards of Education, Departments of
Social Services, Departments of Juvenile Justice, private mental health
providers licensed under the Maryland Public Behavioral Health System,
2|Page
Psychiatric Rehabilitation Programs, hospitals, faith community, youth
centers, parent organizations, medical centers, and other community-based
organizations as appropriate.
17. Have at least three years of experience providing mental health services
including serving children and adolescents with behavioral and emotional
disturbances identified in the DSM-5.
18. Be available 24 hours, 7 days per week for referral of participants.
19. Comply with the Department’s fiscal reporting requirements.
20. Identify, develop, and/or utilize a consumer satisfaction tool, which should
be sent out no less than quarterly.
21. Describe the vendor’s internal quality assurance mechanisms.
22. Provide the WCLBHA annually with recommendations to improve the
continuum of care for children with mental health diagnoses in the three
counties of the Lower Shore.
23. Participate in and provide data, as requested, for the BHA evaluation of
statewide respite care services.
Transportation Services
Access to transportation is pivotal. A provision for arranging transportation to scheduled
respite services is required.
Availability of Funds
All bids will be conditional based upon the availability of sufficient funds. For this RFP
a nine (9) month budget of $39,068 and twelve (12) month budget of $52,091 should be
included in the proposal.
Description of Proposal
The proposal shall adhere to the following format. Pages shall be numbered, and each
section shall be divided and labeled including the following sections:
Section 1
Program Summary - A one-page summary of how the organization will
provide the services and implement the proposal. This summary should
include the services to be provided and an estimate of how many clients
will be served.
Section 2 Scope of Services and Service Delivery Plan
A. Describe in detail the specific population to be served and how the
services will be provided. The service description should include the
following: service delivery, population to be served, estimated number
of individuals to be served, eligibility criteria, community integration
3|Page
Section 3
and collaboration, consumer participation, performance indicators,
outcome evaluations, internal reporting mechanisms, and quality
improvement measures.
B. Where applicable, list quantifiable and measurable performance
objectives, with detailed action steps and time frames/completion dates.
Performance objectives should have the capacity to be measured
monthly.
Organizational Capacity Statement
A. Include the organizational history, nature and scope of business
activities, and organizational structure.
B. If incorporated, provide a copy of the most current articles of
incorporation. Additionally, provide a roster of all members of the
organization’s Board of Directors, including addresses and telephone
numbers.
C. Include an organizational chart depicting the relationship of the project
to the current organization. If organization also offers direct mental
health service to potential targeted consumers, define the separate
organizational relationship of the project to the direct service program(s)
under the larger organizational structure.
D. Describe experience and relevant former activities of the organization,
which demonstrate an ability to provide the specific services of the
proposed project.
Section 4
Section 5
Staffing – Provide a list of staff and their qualifications. Include positions’
description and the total number of full-time equivalents (FTE) and part-
time (PT) positions by program area. Include a statement indicating that
recruitment, training, and supervision procedures are in compliance with the
Equal Employment Opportunity (EEO) guidelines; and the Americans with
Disabilities Act (ADA).
Financial and Budget
A. Include audited financial statements, including any management letters,
for the past three years. Additional information may be requested.
B. Provide a line item budget utilizing DHMH Form 432E (Schedule of
Consultant Costs) of DHMH Forms 432A-H (Human Service Contract
Proposal) including a narrative detailing proposed expenditures.
4|Page

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

See Also

Id Title Status Due/Close Date Main Category Solicitaion Type Issuing Agency eMM ID

State Government of Maryland

Bid Due: 10/29/2021

Id Title Status Due/Close Date Main Category Solicitaion Type Issuing Agency eMM ID

State Government of Maryland

Bid Due: 10/29/2021

Id Title Status Due/Close Date Main Category Solicitaion Type Issuing Agency eMM ID

State Government of Maryland

Bid Due: 10/29/2021

Id Title Status Due/Close Date Main Category Solicitaion Type Issuing Agency eMM ID

State Government of Maryland

Bid Due: 10/29/2021