Request for Proposals for Victims of Crime Act (VOCA) Victim Assistance Grant Program

Agency: State Government of Hawaii
State: Hawaii
Type of Government: State & Local
NAICS Category:
  • 624190 - Other Individual and Family Services
Posted Date: Feb 13, 2020
Due Date: Mar 25, 2020
Solicitation No: AG-CPJAD-VOCA-2019-VA RFP
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General Information

Department Solicitation Number AG-CPJAD-VOCA-2019-VA RFP
Jurisdiction Executive
Department Attorney General
Division Crime Prevention & Justice Assistance
Category Health and Human Services
Type of Notice Competitive Purchase of Service (RFP)
Solicitation Title Request for Proposals for Victims of Crime Act (VOCA) Victim Assistance Grant Program
Solicitation Description The Department of the Attorney General, Crime Prevention and Justice Assistance Division, as the State Administering Agency for the Victims of Crime Act (VOCA) Victim Assistance Grant Program, requests proposals from qualified applicants to provide direct services to crime victims in Hawaii. Direct services to crime victims include services that (1) create, improve, or enhance core victim services; (2) develop, maintain, or expand innovative services to assist victims of crime; and/or (3) maintain existing VOCA-funded victim services. Approximation of total funds available for this Request for Proposals (RFP) is $6.4 million. Federal VOCA grant funding requests shall be for a minimum of $50,000 and a maximum of $800,000, for a two- year grant period. A Request for Information was issued on January 17, 2020 for this RFP; no information, comments or other responses were received.
Release Date 02/12/2020
Offer Due Date & Time (HST) 03/25/2020 04:00 PM
Branch/Program Grants and Planning, Crime Prevention and Justice Assistance Division
Approximate Funding Per Year $400,000.00
Projected Start Date 07/01/2020
Projected End Date 06/30/2022
Will there be single or multiple awards? Multiple
Other
Islands Statewide
Comments --
Files FY19 Request for Proposals with attachments 2-12-20.pdf
Commodity Code(s) 624190 Individual and family social services, multi-purpose

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State of Hawaii
Department of the Attorney General
Crime Prevention and Justice Assistance Division
Grants and Planning Branch
Request for Proposals
RFP Number: AG-CPJAD-VOCA-2019-VA
Victims of Crime Act Victim Assistance
Grant Program
Date Issued: February 12, 2020
Proposal Due Date: March 25, 2020
Note: It is the applicant’s responsibility to check the public procurement
notice website, the request for proposals website, or to contact the RFP
point-of-contact identified in the RFP for any addenda issued to this RFP.
The State shall not be responsible for any incomplete proposal submitted as
a result of missing addenda, attachments, or other information regarding the
RFP.
(Rev. 9/2014)
February 12, 2020
REQUEST FOR PROPOSALS
VICTIMS OF CRIME ACT VICTIM ASSISTANCE GRANT PROGRAM
RFP No. AG-CPJAD-VOCA-2019-VA
The Department of the Attorney General (the “Department”), as the State Administering
Agency for the federal Victims of Crime Act (VOCA) Victim Assistance Grant Program,
is requesting proposals from qualified applicants to (1) create, improve, or enhance core
victim services; (2) develop, maintain, or expand innovative services to assist victims of
crime; and/or (3) maintain existing VOCA-funded victim services.
The Federal Rules for the VOCA Victim Assistance Grant Program, 28 C.F.R. Part 94,
define “services” as those efforts that (1) respond to the emotional, psychological, or
physical needs of crime victims; (2) assist victims to stabilize their lives after
victimization; (3) assist victims to understand and participate in the criminal justice
system; or (4) restore a measure of security and safety for the victim.
The term of any contract will be a 24-month period beginning July 1, 2020. No
extensions will be awarded. Multiple contracts will be awarded under this request for
proposals. Nonprofit organizations and government agencies, or a combination of the
two, are encouraged to apply.
Proposals shall be mailed, postmarked by the United States Postal Service, on or before
March 25, 2020, and received no later than ten (10) days from the submittal deadline.
Hand delivered proposals shall be delivered no later than 4:00 p.m. Hawaii Standard
Time (“HST”), on March 25, 2020, at the drop-off site designated on the Proposal Mail-
In and Delivery Information Sheet. Proposals postmarked or hand-delivered after the
submittal deadline shall be rejected as late. There are no exceptions to this requirement.
All prospective applicants are encouraged to attend a Request for Proposal (“RFP”)
orientation to be conducted by the Department on February 24, 2020, starting from 1:30
p.m. and ending 4:00 p.m. HST, or until all questions are discussed, whichever is earlier,
at the Leiopapa A Kamehameha Building, 235 S. Beretania Street, Room 302, Honolulu,
HI.
If you are unable to attend the RFP orientation in person, a RFP orientation will also be
available via GoToMeeting on February 25, 2020 starting from 1:30 p.m. to 4:00 p.m.
HST, or until all questions are received and discussed, whichever is earlier. To register
for the RFP orientation via GoToMeeting, email the RFP point-of-contact no later than
1:30 p.m. HST on February 24, 2020.
The deadline for submission of written questions is 1:00 p.m. HST on March 2, 2020. All
written questions will receive a written response from the Department on or about March
9, 2020.
RFP Notice/Cover Letter (Rev 9/2014)
Department of the Attorney General/CPJAD
RFP # AG-CPJAD-VOCA-2019-VA
PROPOSAL MAIL-IN AND DELIVERY INFORMATION SHEET
NUMBER OF COPIES TO BE SUBMITTED:
One (1) original of the proposal and exhibits/attachments
AND
Four (4) copies of the proposal and exhibits/attachments
AND
One (1) electronic copy of the proposal and exhibits/attachments
in Portable Document Format (PDF)
AND
One (1) electronic copy of the proposal in Microsoft Word (.doc) format
The electronic copy of the proposal and exhibits/attachments in PDF and the electronic copy of the
proposal in Microsoft Word (.doc) format shall be transmitted on one or more compact disc(s). Each
compact disc shall be labeled with the applicant’s name, proposal title, RFP number, and disc number
(e.g. Disc 1 of 2, Disc 2 of 2). Electronic copies shall be capable of being read by a personal computer
system running a Windows-based operating system. Further, the Microsoft Word (.doc) copy shall be
capable of being read by Microsoft Word 2003. It is the applicant’s responsibility to ensure that the
electronic copies are capable of being read.
To be considered a complete proposal, the original, paper copies, and electronic copies of the
proposal and exhibits/attachments shall be mailed or hand-delivered together.
ALL MAIL-INS SHALL BE POSTMARKED BY THE UNITED STATES POSTAL SERVICE (USPS)
NO LATER THAN March 25, 2020 and received by the state purchasing agency no later than 10
days from the submittal deadline.
All Mail-ins
Department of the Attorney General
Crime Prevention & Justice Assistance Division
235 South Beretania Street, Suite 401
Honolulu, Hawaii 96813
RFP Coordinator
Calleen Ching
Telephone: (808) 586-1054
E-Mail: calleen.j.ching@hawaii.gov
ALL HAND DELIVERIES SHALL BE ACCEPTED AT THE FOLLOWING SITE UNTIL 4:00 P.M.,
Hawaii Standard Time (HST), March 25, 2020. Deliveries by private mail services such as FEDEX
shall be considered hand deliveries. Hand deliveries shall not be accepted if received after 4:00 p.m.,
March 25, 2020.
Drop-off Site
Department of the Attorney General, Crime Prevention & Justice Assistance Division
235 South Beretania Street, Suite 401
Honolulu, Hawaii 96813
Proposal Mail-In and Delivery Info (Rev. 9/2014)
Department of the Attorney General/CPJAD
RFP # AG-CPJAD-VOCA-2019-VA
RFP Table of Contents
Section 1 Administrative Overview
1.1 Procurement Timetable ............................................................................................ 1-1
1.2 Website Reference ................................................................................................... 1-2
1.3 Authority .................................................................................................................. 1-3
1.4 RFP Organization..................................................................................................... 1-3
1.5 Contracting Office ................................................................................................... 1-3
1.6 RFP Point-of-Contact............................................................................................... 1-4
1.7 Orientation ............................................................................................................... 1-4
1.8 Submission of Questions.......................................................................................... 1-4
1.9 Submission of Proposals .......................................................................................... 1-5
1.10 Discussions with Applicants .................................................................................... 1-7
1.11 Opening of Proposals ............................................................................................... 1-7
1.12 Additional Materials and Documentation ................................................................ 1-7
1.13 RFP Amendments .................................................................................................... 1-8
1.14 Final Revised Proposals ........................................................................................... 1-8
1.15 Cancellation of Request for Proposals ..................................................................... 1-8
1.16 Costs for Proposal Preparation................................................................................. 1-8
1.17 Provider Participation in Planning ........................................................................... 1-8
1.18 Rejection of Proposals ............................................................................................. 1-8
1.19 Notice of Award....................................................................................................... 1-9
1.20 Protests ..................................................................................................................... 1-9
1.21 Availability of Funds ............................................................................................. 1-10
1.22 General and Special Conditions of the Contract .................................................... 1-10
1.23 Cost Principles ....................................................................................................... 1-10
Section 2 - Service Specifications
2.1. Introduction
A. Overview, Purpose, or Need ............................................................................ 2-3
B. Planning activities conducted in preparation for this RFP............................... 2-3
C. Description of the Service Goals ..................................................................... 2-4
D. Description of the Target Population to be Served .......................................... 2-4
E. Geographic Coverage of Service ..................................................................... 2-5
F. Probable Funding Amounts, Source, and Period of Availability..................... 2-5
G. Limitations on the VOCA Grant...................................................................... 2-5
2.2. Contract Monitoring and Evaluation......................................................................... 2-6
2.3. General Requirements ............................................................................................... 2-7
A. Specific Qualifications or Requirements ......................................................... 2-7
B. Secondary Purchaser Participation ................................................................ 2-11
C. Multiple or Alternate Proposals ..................................................................... 2-11
D. Single or Multiple Contracts to be Awarded ................................................. 2-12
E. Single or Multi-Term Contracts to be Awarded ............................................ 2-12
RFP Table of Contents (Rev. 9/2014)
i
Department of the Attorney General/CPJAD
RFP # AG-CPJAD-VOCA-2019-VA
2.4. Scope of Work......................................................................................................... 2-13
A. Service Activities ........................................................................................... 2-13
B. Management Requirements ........................................................................... 2-23
C. Facilities......................................................................................................... 2-28
2.5. Compensation and Method of Payment .................................................................. 2-29
Section 3 - Proposal Application Instructions
General Instructions for Completing Applications ................................................................ 3-1
3.1. Program Overview ................................................................................................... 3-4
3.2. Experience and Capability ....................................................................................... 3-4
A. Necessary Skills ............................................................................................... 3-4
B. Experience ....................................................................................................... 3-4
C. Quality Assurance and Evaluation................................................................... 3-6
D. Coordination of Services ................................................................................. 3-6
E. Facilities........................................................................................................... 3-7
3.3. Project Organization and Staffing............................................................................ 3-7
A. Staffing ............................................................................................................. 3-7
B. Project Organization ......................................................................................... 3-8
3.4. Service Delivery....................................................................................................... 3-9
3.5. Financial................................................................................................................. 3-17
A. Pricing Structure ............................................................................................. 3-17
B. Other Financial Related Materials.................................................................. 3-20
3.6. Other ...................................................................................................................... 3-21
A. Litigation ........................................................................................................ 3-21
Section 4 – Proposal Evaluation
4.1. Introduction.............................................................................................................. 4-1
4.2. Evaluation Process ................................................................................................... 4-1
4.3. Evaluation Criteria ................................................................................................... 4-2
A. Phase 1 – Evaluation of Proposal Requirements .............................................. 4-2
B. Phase 2 – Evaluation of Proposal Application ................................................. 4-2
C. Phase 3 – Recommendation for Award .......................................................... 4-12
Section 5 – Attachments
Attachment A. Proposal Application Checklist
Attachment B. Sample Table of Contents
Attachment C. Sample Match Calculation
Attachment D. Sample Budget
Attachment E. Are You Ready for VOCA? Checklist
Attachment F. Sample Time and Activity Sheets
Attachment G. Sample Proposed Staff and Staff Qualifications Tables
Attachment H. Sample Goals, Objectives, and Performance Measures
Attachment I. Sample Exhibit A
Attachment J. Match Waiver Request Form and Policy
Attachment K. Certifications
RFP Table of Contents (Rev. 9/2014)
ii

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