REQUEST FOR PROPOSALS FOR STREET SWEEPING SERVICES

Agency: Imperial county
State: California
Type of Government: State & Local
NAICS Category:
  • 561790 - Other Services to Buildings and Dwellings
Posted Date: Aug 14, 2019
Due Date: Oct 30, 2019
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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REQUEST FOR PROPOSALS FOR STREET SWEEPING SERVICES

Plans, specifications, and proposal forms for bidding this project can be obtained at the office of the Imperial County Department of Public Works; 155 South 11th Street, El Centro, CA 92243. A $100.00 fee is required (no refund will be made). Priority mail service is available at an additional cost of $15.00 per set of documents. This additional cost will be waived if the purchasing entity provides their own shipping account number. Make checks payable to the County of Imperial Department of Public Works.

Alternatively the Plans, Specifications & Proposal Forms can be downloaded from this page.

Only the required construction trade journals and those firms who have purchased the bid documents will be directly provided any addendums that may be issued for these projects prior to the bid opening date. Every attempt will be made to post addendums on this page as well. It is the bidder’s ultimate responsibility to verify that he or she has obtained ALL the addendums for each project..

Project Number 5856ADM
Proposal Due 10/30/2019 before 4:00:00 PM
Contact Person(s) Naomi C. Robles, MPA
Contact Email naomirobles@co.imperial.ca.us
Additional Information The County of Imperial Department of Public Works has determined that it is in the public interest to provide regular street sweeping services in residential unincorporated communities throughout the County, and is therefore requesting proposals from qualified firms to provide street sweeping services for the County. Qualified entities are invited to submit proposals in accordance with this request.
Bid Documents

Attachment Preview

REQUEST FOR PROPOSALS
FOR STREET SWEEPING SERVICES
COUNTY PROJECT NUMBER 5856ADM
Requested by:
John A. Gay, PE
Director of Public Works
Prepared By:
Naomi C. Robles, MPA
Administrative Analyst II
Reviewed By:
Ed Delgado, MPA
Deputy Director of Public Works - Administration
Deadline for Submissions: Friday, October 30, 2019 at 4:00 p.m.
Imperial County
Department of Public Works
155 S. 11th Street
El Centro, CA 92243
PROPOSALS MUST BE SUBMITTED BY THE SPECIFIED DATE AND TIME. THE COUNTY WILL NOT CONSIDER
PROPOSALS RECEIVED AFTER THE DUE DATE. AN AMENDMENT IS CONSIDERED A NEW PROPOSAL AND WILL NOT
BE ACCEPTED AFTER THE SPECIFIED DATE AND TIME.
March 20, 2019
P:\WORDDOCS\Naomi Navarro\Street Sweeping 2019\RFP for Street Sweeping Services 5856ADM.docx
Contents
I. PURPOSE AND BACKGROUND.......................................3
II. SCOPE OF WORK ................................................3
III. CONTRACT ....................................................5
IV. RESPONSIBILITIES OF THE COUNTY .................................5
V. PROPOSAL CONTENT AND INFORMATION ............................6
VI. EVALUATION OF PROPOSALS ......................................7
Attachment A Locations for Street Sweeping Services
Attachment B Location Maps in Alphabetical Order
Attachment C - Sample Agreement and Insurance Requirements
Attachment D Sample Evaluation Form
Attachment E Documents to be Submitted with Proposal
Equipment and Facilities Information
Cost and Fees Proposal (Must be provided within a separate sealed envelope within the submittal of the
proposal).
Posted to County Webpage March 20, 2019
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Proposals Due October 30, 2019 by 4:00 P.M.
************************************************************************************
SPECIAL NOTICE
************************************************************************************
Notification of Contractor Registration Requirements (where required)
Pursuant to the requirements of California Labor Code section 1771.1, all contractors and subcontractors that wish to
engage in public work through a public works contract must be registered with the Department of Industrial Relations
(DIR).
Beginning March 1, 2015, no contractor or subcontractor may be listed on a bid proposal for a public works project unless
registered with DIR.
Beginning April 1, 2015, no contractor or subcontractor may be awarded a contract for public work on a public works
project unless registered with the DIR, pursuant to Labor Code section 1725.5
All contractors, including subcontractors, listed in the proposal must be registered with the DIR at the time proposals are
due, and must submit proof of registration with the proposal. Any proposals received listing unregistered contractors
and/or subcontractors will be deemed non-responsive.
Application and renewal are completed online with a non-refundable fee of $300. Read the Public Works Reforms (SB
854) Fact Sheet for requirements. Instructions for completing the form and additional information can be found on the
DIR website.
This Project is subject to compliance monitoring and enforcement by the Department of Industrial Relations (DIR).
SOURCES OF INFORMATION
INFORMATION
Department of Industrial Relations
(Public Works)
SB 854 Fact Sheet
Senate Bill 854 Compliance
Public Works Contractor (PWC)
Registration
Classifications and Minimum Labor
Rates
WEBSITE
http://www.dir.ca.gov/Public-Works/PublicWorks.html
http://www.dir.ca.gov/Public-
Works/PublicWorksSB854.html
http://www.dir.ca.gov/Public-Works/SB854.html
https://efiling.dir.ca.gov/PWCR/
http://www.dir.ca.gov/OPRL/Pwd/
Posted to County Webpage March 20, 2019
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Proposals Due October 30, 2019 by 4:00 P.M.
County of Imperial
Department of Public Works
Request for Proposal for
Street Sweeping Services
County Project No. 5856ADM
March 20, 2019
I. PURPOSE AND BACKGROUND
The County of Imperial Department of Public Works has determined that it is in the public interest to provide regular street
sweeping services in residential unincorporated communities throughout the County, and is therefore requesting proposals from
qualified firms to provide street sweeping services for the County. Qualified entities are invited to submit proposals in
accordance with this request. These services will be conducted under a contract with the County of Imperial, hereinafter referred
to as "County" and the contract entity is hereinafter referred to as "Vendor".
The contract will be regulated according to the provisions of all applicable federal, state and local laws and ordinances. This
includes compliance with prevailing wage rates and their payment in accordance with California Labor Code Section 1775.
The contract is subject to state contract nondiscrimination and compliance requirements pursuant to Government Code Section
12990.
Many roads included in the street sweeping schedule do not have sidewalk, curb, and gutter. Should the Department
determine that a road segment(s) should be removed from the street sweeping schedule, Vendor must be prepared to exclude
charges from removed road segments on invoicing. Although a site visit is not required for this RFP; Vendors are encouraged
to visit street sweeping communities to propose recommendations that would improve efficiency and effectiveness.
Proposed Schedule of Events
Issue Request for Proposal
March 20, 2019
Final Date for Questions
August 30, 2019
Proposals Due
October 30, 2019
County Awards Contract
December 2019
Notice to Proceed
December 2019
Contract Effective Dates
January 2020 December 2025
First Month of Services
February 2020
Last Month of Services
December 2025
II. SCOPE OF WORK
1. Services Requested
Furnish all necessary materials, equipment, labor, and incidentals as required to perform street sweeping services
for the County of Imperial. The work involved shall include mechanical and/or manual sweeping of all curbed
Posted to County Webpage March 20, 2019
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Proposals Due October 30, 2019 by 4:00 P.M.
flow-lines, including all cross gutters, streets and paved center median islands. The areas to be swept consist of
all streets and roads as illustrated in Attachment A. Vendor must be able to determine the effectiveness of street
sweeping on road segments without sidewalk, curb, and gutter and make recommendations to County.
2. Performance Standards
Street sweeping shall leave work areas free of litter, rubbish, leaves, sand, dirt, garbage and other foreign material
in accordance with current industry standards of cleanliness for routine and emergency street cleaning. Additional
performance standards include:
a. Street sweeping services will commence February 3, 2020 and be maintained per the attached schedule for
the remainder of the contract. If it is later determined by the County that sweeping shall be more or less frequent
in designated areas, the vendor shall be notified one (1) month prior to the new schedule for required sweeping;
b. Street sweeping shall consist of the removal by mechanical and vacuum street sweepers of all debris from all
portions of the street, including, but not limited to both sides of residential streets, adjacent to residential raised
medians, street intersections, the areas adjacent to arterial/collector street curbs and raised medians (such as left
turn pockets) and the center striped area of arterial/collector streets.
c. When necessary for proper street cleaning, more than one pass will be made on the street without additional
charge;
d. Additional sweeps requested by the County for unsatisfactory performance shall be responded to immediately;
e. The County reserves the right to add additional streets and/or other right-of-way to the street sweeping schedule;
and to request special sweeps other than regularly scheduled sweeping, when there are unusual conditions such
as traffic hazards, parades and similar events. The vendor shall provide any additional sweeping services at the
agreed upon curb mile cost;
f. Sweeping in residential areas shall not commence prior to 7:00 a.m.;
g. Vendor shall maintain the sweeping schedule as approved by the County and shall maintain standby equipment
to be used in the event of equipment breakdown or an emergency;
h. Sweepers shall not be operated faster than 10 mph when sweeping paper, leaves or light trash; 5 mph when
sweeping normal accumulation of dirt, sand and gravel; and 3 mph when sweeping heavy accumulation of dirt,
sand and gravel.
i. Vendor shall make arrangements with the proper water agency(s) to obtain and pay for water necessary for
street sweeper operations. The County shall review and approve water access locations.
j. Vendor shall be responsible for disposal of all refuse collected by hauling the same to a legally established
disposal area. If refuse is stored at a transfer site, the site shall be cleared weekly. Obtaining and paying for
disposal sites shall be the sole responsibility of the vendor. The County shall review and approve disposal and
transfer sites.
k. The County shall be the sole authority for canceling scheduled street sweeping due to inclement weather. When
inclement weather prevents adherence to the regular sweeping schedule for two or less days in a given week,
the sweeping areas so affected by the inclement weather shall be swept within seven days of the scheduled
sweeping without interruption of the regular sweeping schedule. Vendor shall perform all work due to
inclement weather without additional charge.
l. In the case of prolonged inclement weather, the County at its discretion, will consider the Vendor’s request to
eliminate sweep days not completed. If sweep days are eliminated, the Vendor shall credit the County for curb
miles not performed.
m. Vendor shall be paid only for the actual curb miles swept. Said compensation includes the removal and disposal
of all accumulated debris.
n. Vendor shall not sweep on Saturday, Sunday or recognized County holidays.
o. Vendor shall develop a sweeping schedule for approval by the County. Vendor shall be aware of trash collection
days for areas to be swept; sweeping shall not interfere with trash collection; and shall be done as soon as
possible after trash collection.
p. Vendor shall spray streets with water during street sweeping operations to the extent required to minimize blown
dust/dirt in compliance with Imperial County Air Pollution Control District (APCD) and California Air
Resources Board (CARB) PM-10 and PM-2.5 requirements.
q. Vendor shall supply the sweeping schedule to residents, by mail, at the beginning of the contract, and yearly
Posted to County Webpage March 20, 2019
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Proposals Due October 30, 2019 by 4:00 P.M.

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