March 2, 2021
REQUEST FOR PROPOSAL FOR PROFESSIONAL ENGINEERING SERVICES FOR
AMERICAN WATER INFRASTRUCTURE ACT RISK AND RESILIENCE ASSESSMENT
(RRA) AND EMERGENCY RESPONSE PLAN (ERP)
The City of Foster City/Estero Municipal Improvement District (EMID) is requesting from professional
engineering consulting firms (hereinafter called Consultant), a letter proposal to provide necessary
professional engineering design services as described herein for preparation of our American Water
Infrastructure Act Risk and Resilience Assessment and Emergency Response Plans by the deadlines
established by the Environmental Protection Agency.
The Estero Municipal Improvement District (EMID) invites qualified consultants to submit proposals for
engineering services to complete a Risk and Resilience Assessment (RRA) and prepare an Emergency
Requirements Plan in compliance with section 2013 of the America’s Water Infrastructure Act of 2018
(AWIA). The consultant should include a review of the requirements and recommend any changes to the
services described under scope of service of this request for proposal.
The EMID serves the City of Foster City and a portion of the City of San Mateo. The EMID is located in
San Mateo County, approximately 20 miles south of San Francisco, and is bordered by the cities of San
Mateo, Redwood City and Belmont on the west and south, and San Francisco Bay to the north and east.
The portable water system serves approximately 8,170 connections encompassing all customers within
the City of Foster City and a small portion of the City of San Mateo. EMID customers are single and
multi-family residential and broad cross section of office, commercial, and industrial businesses.
The EMID is a member of Bay Area Water Supply and Conservation Agency (BAWSCA) and purchases all
of its potable water from the San Francisco Public Utilities Commission Regional Water System.
SCOPE OF SERVICES
Per the federal mandate issued by the United States Environmental Protection Agency, the EMID is
required to develop a RRA and ERP, defined by section 2013 of the America’s Water Infrastructure Act,
and submit certification letters to the US EPA upon their completion. The consultant shall remain
current with the US EPA for any AWIA requirements and/or updates thereto throughout the
development process and shall complete the RRA and ERP in accordance with their requirements.
Services will generally include an evaluation of the water system with respect to assessment of the risks
to, and resilience of, its system. Such an assessment shall at a minimum include:
• The risk to the system from malevolent acts and natural hazards;
• The resilience of the pipes and constructed conveyances, physical barriers, source water,
water collection and intake, pretreatment, treatment, storage and distribution facilities,
electronic, computer, or other automated systems (including the security of such systems)
which are utilized by the system;
• The monitoring practices of the system;
• The financial infrastructure of the system;
• The use, storage, or handling of various chemicals by the system; and
• The operation and maintenance of the system.
No later than six months after certifying completion of its risk and resilience assessment, each system
must prepare or revise, where necessary, an emergency response plan that incorporates the findings
of the assessment. The plan shall include:
• Strategies and resources to improve the resilience of the system, including the physical
security and cybersecurity of the system;
• Plans and procedures that can be implemented, and identification of equipment that can be
utilized, in the event of a malevolent act or natural hazard that threatens the ability of the
community water system to deliver safe drinking water;
• Actions, procedures and equipment which can obviate or significantly lessen the impact of a
malevolent act or natural hazard on the public health and the safety and supply of drinking
water provided to communities and individuals, including the development of alternative
source water options, relocation of water intakes and construction of flood protection
• Strategies that can be used to aid in the detection of malevolent acts or natural hazards that
threaten the security or resilience of the system.
The consultant shall develop and submit an ERP, compliant with Section 2013 of AWIA, to the EMID for
review and approval. Upon completion of the ERP, the consultant shall draft the Certification Letter to
the US EPA. After approval of the Certification Letter, the consultant shall submit the Certification
Letter on the EMID’s behalf before the due date.
PROJECT SCHEDULE AND CONSULTANT SELECTION
Proposal Due......................................................................... March 17, 2021 until 5:00 PM
Selection of Consultant................................................................................March 19, 2021
Council Meeting to Approve Agreement ..........................................................April 5, 2021
Risk and Resiliency Assessment Complete .....................................................June 30, 2021
Emergency Response Plan Complete ................................................... December 31, 2021
While the dates may be amended, the EMID is required to certify its Risk and Resiliency Assessment and
Emergency Response Plan with EPA by the dates shown, unless an extension is applied for and granted.
The proposal should be a letter proposal and should include the following components. The proposal
should be brief and concise.
• Letter of Transmittal
• Proposed Work Plan and Approach
• Key Personnel Background and Resumes with relevant experience
• Firm Experience with Risk and Resilience Assessments and Emergency Response Plans
• Project Schedule
Cost Proposal and Payment
A cost proposal for the work shall be submitted separately within a sealed envelope, plainly marked,
and shall include a spreadsheet which shows in detail, the number of hours by task for each project
personnel, the total number of hours for each task (row total), total hours for each project personnel
(column total), and the total not-to-exceed fee for the project. The spreadsheet shall also include, in a
similar format, lump sum costs for proposed subcontractor work. Also include a schedule of hourly
rates for each classification.
Fees paid to consultant will be on a time and materials basis as justified by “percent of work
completed” up to the negotiated maximum amount per signed contract. Any extra work deemed
necessary by the consultant must be pre-approved and authorized by the EMID in writing. No payment
will be made on any unauthorized work performed by the consultant or sub-consultants.
The selected consultant shall be required to enter into the EMID’s standard professional services
agreement. All Consultants that respond to the RFP shall assume that the execution of this agreement
with all terms and conditions, without changes, will be a required condition.
CONSULTANT SELECTION CRITERIA
Selection of the most suitable Consultant will be determined by EMID staff by ranking the proposal
based on the firm’s project understanding, work plan and approach, quality and completeness,
qualifications on preparing risk and resilience assessment and preparation of emergency response
plans, completion of similar projects and references, schedule, and scope of service details for the
It is important that all items listed to be included in the proposal. Proposals, which do not comply with
all the requirements or meet the deadline, may not be considered. The EMID reserves the right to
reject any or all proposals without qualifications, and to negotiate specific requirements and costs
using the selected proposal as a basis.
At the conclusion of the evaluation, the EMID will enter into contract negotiations with the top-
ranking firm. If negotiations with the top-ranking firm are unsuccessful, negotiations will terminate and
the EMID will undertake negotiations with the second ranked firm. EMID staff will make
recommendations to the EMID Board, which reserves the right to reject any or all proposals. The
selection process will be completed when a contract is executed.
The EMID reserves the right to reject any or all proposals and to waive any and all irregularities to
choose the firm which, in the EMID’s opinion, best serves the EMID’s interests.
Sending large file sizes by email is discouraged and delivery of large files is sometimes not allowed by
the server. Delivery by an FTP site or thumb drive is acceptable. Staff is working remotely, so hand
delivery to the drop box outside the door of City Hall is acceptable, but no one will be available to sign
for submittals. Directions are provided at City Hall doors regarding delivery.
Submit one (1) hard copy proposal and one (1) digital copy by 5:00 PM on March 17, 2021 to:
Senior Management Analyst
Public Works Engineering
City of Foster City/EMID
610 Foster City Boulevard
Foster City, CA 94404
Direct questions and requests for additional information about this Request for Proposal to ‘Andra
Lorenz, Senior Management Analyst at email@example.com or (650) 740-7116. Written questions
sent via email are preferred and the deadline for questions is 5:00 p.m. March 10, 2021.
U.S. ENVIRONMENTAL PROTECTION AGENCY AWIA FACT SHEET
• Exhibit A – Professional Services Agreement Sample
PROFESSIONAL SERVICES AGREEMENT
PROFESSIONAL ENGINEERING SERVICES FOR AMERICAN WATER INFRASTRUCTURE ACT RISK AND
RESILIENCE ASSESSMENT AND EMERGENCY RESPONSE PLAN
This Agreement is made and entered into as of the _____ day of ____________, 20___ by and between
the Estero Municipal Improvement District hereinafter called "DISTRICT" and ____________________
hereinafter called "CONSULTANT".
This Agreement is entered into with reference to the following facts and circumstances:
That DISTRICT desires to engage CONSULTANT to provide professional services in the CITY;
That CONSULTANT is qualified to provide such services to the DISTRICT and;
That the DISTRICT has elected to engage the services of CONSULTANT upon the terms and conditions as
hereinafter set forth.
1. Services. The services to be performed by CONSULTANT under this Agreement shall include
those services set forth in Exhibit A, which is, by this reference, incorporated herein and made a
part hereof as though it were fully set forth herein.
Performance of the work specified in said Exhibit A is hereby made an obligation of
CONSULTANT under this Agreement, subject to any changes that may be made subsequently
hereto upon the mutual written agreement of the said parties.
Where in conflict, the terms of this Agreement supersede and prevail over any terms set forth in
2. Term; Termination. (a) The term of this Agreement shall commence upon the date hereinabove
written and shall expire upon completion of performance of services hereunder by
CONSULTANT. (b) Notwithstanding the provisions of (a) above, either party may terminate this
Agreement without cause by giving written notice not less than ten (10) days prior to the
effective date of termination, which date shall be included in said notice. In the event of such
termination, DISTRICT shall compensate CONSULTANT for services rendered, and reimburse
CONSULTANT for costs and expenses incurred, to the date of termination, calculated in
accordance with the provisions of paragraph 3. In ascertaining the services actually rendered to
the date of termination, consideration shall be given both to completed work and work in
process of completion. Nothing herein contained shall be deemed a limitation upon the right of
DISTRICT to terminate this Agreement for cause, or otherwise to exercise such rights or pursue
such remedies as may accrue to DISTRICT hereunder.
3. Compensation; Expenses; Payment. DISTRICT shall compensate CONSULTANT for all services