Request for Proposals for Outdoor Warning Siren System Planning Study

Agency: City of Mailbu
State: California
Type of Government: State & Local
NAICS Category:
  • 541330 - Engineering Services
Posted Date: Aug 12, 2019
Due Date: Sep 13, 2019
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Title: Request for Proposals for Outdoor Warning Siren System Planning Study
Category: Professional Consulting
Status: Open

Description:

The City of Malibu seeks proposals from consultants and consulting firms to conduct a planning study for an Outdoor Warning Siren System. The selected consultant will provide services including the identification and design of multiple siren sites to ensure that sirens are audible in all areas of the City when the system is activated. The selected consultant will be responsible for producing and presenting to the community a comprehensive and actionable Outdoor Siren Warning System Plan.


Publication Date/Time:
8/8/2019 12:00 AM
Closing Date/Time:
9/13/2019 4:00 PM
Contact Person:
Public Safety Manager, Susan Duenas, sduenas@malibucity.org
Related Documents:

Attachment Preview

CITY OF MALIBU
REQUEST FOR PROPOSAL
Outdoor Warning Siren System Planning Study
Date Issued: August 8, 2019
Proposals must be received no later than
4:00 p.m. on Friday, September 13, 2019 at the following address:
City of Malibu
Attention: Susan Duenas
Public Safety Manager
23825 Stuart Ranch Road
Malibu, CA 90265
Phone: (310) 456-2489
Outdoor Warning Siren System Planning Study RFP
City of Malibu
Page 2 of 6
City of Malibu
Request for Proposals
for Outdoor Warning Siren System Planning Study
INTRODUCTION
The City of Malibu (City) seeks proposals from consultants and consulting firms to conduct a
planning study for an Outdoor Warning Siren System. The selected consultant will provide
services including the identification and design of multiple siren sites to ensure that sirens are
audible in all areas of the City when the system is activated. The selected consultant will be
responsible for producing and presenting to the community a comprehensive and actionable
Outdoor Siren Warning System Plan.
BACKGROUND
The City of Malibu (City) is a coastal city located in the northwestern portion of Los Angeles
County, California and has a population of approximately 13,000. The City was incorporated in
1991, operates under the Council/Manager form of government and is considered a contract
city. The five members of the City Council are elected at-large. They serve staggered four-year
terms., with the Mayor being selected from amount the Council Members.
The City covers approximately 21 miles along the Pacific coast abutting the Santa Monica
Mountains. in addition to its resident population, the City has a visitor population of
approximately 15 million each year. Many Malibu residents live within a few hundred yards of
Pacific Coast Highway, which traverses the City, and some residents live up to a mile away
from the beach in narrow canyons with limited ingress and egress and poor cellular phone
connection.
The City of Malibu has a long history of damaging wildland fires and winter storms, including
the recent Woolsey Fire in November 2018. The Las Virgenes-Malibu Council of Governments
2018 Local Hazard Mitigation Plan identifies wildfire as the “most dangerous and perennial of
hazards” to Malibu. Small spot fires can quickly escalate to huge conflagrations, making wildfire
the preeminent threat to the Malibu community. Following the 2018 Woolsey Fire, which burned
488 residential structures in the City of Malibu and resulted in a City-wide evacuation, the need
for further redundancy in the City’s communications and alerting system was identified as a
community priority.
Currently, the City relies heavily on electricity-dependent means of communication during a
disaster. These methods include web-based alerts, reverse 911-style alerts, and Wireless
Emergency Alerts. Areas of the City regularly experience power outages during adverse,
especially windy, weather conditions. Additionally, the local utility provider, Southern California
Edison, currently utilizes a Public Safety Power Shut-off (PSPS) program during Red Flag
weather conditions. Because of the PSPS program, residents of Malibu will possibly go without
power during periods of heightened fire danger, resulting in an increased risk of not receiving
important communications, including evacuation orders, via phone, internet, or radio.
Outdoor Warning Siren System Planning Study RFP
City of Malibu
Page 3 of 6
A comprehensive siren system with battery-backup will enhance the City’s ability to
disseminate emergency alerts in situations where power has been lost or cellular towers have
sustained damage. The ultimate goal of this project is mitigating the threat to life posed by
wildfire.
SCOPE OF WORK
The City is seeking to create a plan for a citywide Outdoor Warning Siren System. The purpose
of this Request for Proposals (RFP) is to contract with a consultant to perform the following
work:
1. Sound Study
Appropriate Warning Siren site selection will be of significant importance to this project. The
City of Malibu is twenty-one (21) miles long, and while the immediate coastal area is typically
flat, much of the jurisdiction has deep canyons and steep hills. These geographical elements
pose a challenge to the effective use of an Outdoor Warning Siren System. A thorough sound
study is necessary to ensure the sirens are distributed optimally throughout the City.
The sound study shall result in the following:
a. Recommendations for most efficient siren distribution across the City, including:
i. A list of ranked alternatives for siren sites, giving secondary site options where
available
ii. A sound coverage area for each proposed siren site, taking into account
environmental data
iii. Identification of any areas of the City in which sirens will be ineffective due to
geography or other characteristics
The study must include a thorough consideration of various environmental factors, including
but not limited to: ambient temperature, ambient humidity, wind speed, wind direction, building
height, and terrain. Environmental factors that will be present during Red Flag weather are of
particular importance.
The City has preliminarily identified six (6) potential sites for siren installation. The selected
consultant should consider these preliminary sites as well as other potential sites necessary
for an effective and comprehensive outdoor warning siren system.
a. Trancas Park, 34.038916, -118.845391
This 35-acre park has been identified as a possible siren site based on its status as
a City-owned property, proximity to residential areas, and relatively flat geography.
While the northern end of the park is occupied by playground equipment, the
southern end is primarily an open field. In particular, the southwest corner may be
viable due to its lack of impacts on residents’ ocean views and ESHA. A sound study
will be necessary to determine a siren’s exact range in this location.
Outdoor Warning Siren System Planning Study RFP
City of Malibu
Page 4 of 6
b. Heathercliff Road and Pacific Coast Highway, 34.022118, -118.806681 (Vacant Lot)
This 18 acre undeveloped lot has been identified as a possible siren site based on
its status as a City-owned property, proximity to residential and commercial areas,
relatively flat geography, and lack of impact on current land uses. A sound study will
be necessary to determine a siren’s exact range in this location.
c. Bluffs Park, 34.033339, -118.702064
This 10 acre park has been identified as a possible siren site based on its status as
a City-owned property, proximity to residential areas, and its current use as an
alternate location for the City’s Emergency Operations Center. A sound study will be
necessary to determine a siren’s exact range in this location, especially because the
relevant residential neighborhoods are at a lower elevation than the park itself.
d. 23575 Civic Center Way, 34.036233, -118.691314 (Vacant Lot)
This 9 acre undeveloped lot has been identified as a possible siren site based on its
status as a City-owned property, proximity to residential and commercial areas,
relatively flat geography, and lack of impact on current land uses. A sound study will
be necessary to determine a siren’s exact range in this location.
e. Las Flores Park, 34.040054, -118.637656
This 6.7 acre park has been identified as a possible siren site based on its status as
a City-owned property, proximity to residential areas, and relatively flat geography.
Additionally, it is located in a fire-prone region of the City that was devastated by
wildfire in 1993. A sound study will be necessary to determine a siren’s exact range
in this location.
f. Malibu City Hall, 34.039369, -118.692974
City Hall has been identified as a possible siren site based on its status as a City-
owned property, proximity to residential areas, and status as a government building.
A sound study will be necessary to determine a siren’s exact range in this location.
The City also supports the placement of sirens in the public-right-of-way where the Consultant
determines that it is practical and effective to do so. The Consultant must also identify any
areas that would be best served by locating a siren on property not owned by the City.
2. Site Design Analyses
The City also requires that the Consultant conduct a design analysis for each selected siren
site. The site design analysis shall result in the following:
a. Recommendations for siren properties and technical features, including:
i. A list of ranked alternatives for various siren features, including but not limited
to: omni-directional and rotating sirens; high-, low-, and multi-pitch sirens;
CAP-enabled sirens; interoperability, backward compatibility; radio frequency
redundancy; power source redundancy; and mounting height
ii. Equipment and construction specifications for each proposed siren site
Outdoor Warning Siren System Planning Study RFP
City of Malibu
Page 5 of 6
4. Present Results of Outdoor Warning Siren System Planning Study
The selected consultant shall develop and present to the community and City Council an
Outdoor Warning Siren System Plan that includes but is not limited to the following:
a. Estimated total project cost, including construction, equipment
b. Estimated ongoing maintenance costs following project completion
c. Map showing range of each proposed siren
d. Descriptions of recommended siren models, including visuals and detailed list of
technical features
e. Limitations on the effectiveness of an Outdoor Warning Siren System in the City of
Malibu, if applicable
f. Presentation at a minimum of one community meeting and one city council meeting will
be required of the selected consultant
THE PROPOSAL
Each proposal must include the following information:
1. Organization, Credentials and Experience
a. Provide a summary of the company’s qualifications, credentials and experience
related to the project.
b. Describe the size of your company, and indicate the principal, company official(s),
and other personnel who will be assigned to work on behalf of the City.
c. Provide a list of three of the company’s prior clients with contact information (names,
titles, addresses, phone numbers and email addresses) for the appropriate persons
at the client organization that the City can contact.
2. Understanding of the Scope of Work
Provide a narrative reflecting the company’s understanding of the Scope of Work and
detailed proposal to implement the project.
3. Timeline
Provide a schedule identifying all tasks and subtasks to be performed. Indicate the total
time required to complete the overall project. Weekend or after hours may be required at
no additional cost. Company will need to coordinate the timing of work with City
departments to accommodate meetings, events and noise levels.
4. Professional Services Agreement
The selected company must use and comply with the terms and conditions of the City’s
standard Professional Services Agreement as provided in Attachment 1 of this RFP.
5. Compliance
Provide a written statement that the company shall comply with the California Labor Code
pursuant to said regulations entitled: Federal Labor Standards provisions; Federal
Prevailing Wage Decision; and State of California Prevailing Wage Rates, respectively.
Also, company must comply with City’s requirement for insurance and permits.

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

See Also

Soliciation Number: RFB-IS-20200357 Title: 637094- FENCING-JOB WALK REQ'D-SEE P. 27 Department: Internal Services

Los Angeles County

Bid Due: 12/18/2019

RFQ_C19E0025_Structural Engineering Event ID: 0000014872 Format/Type: Sell Event / RFx Published Date: 2019-12-04

State Government of California

Bid Due: 1/06/2020

19-30616-000 - Cooling Tower Replacement Services Event ID: 0000014833 Format/Type: Sell Event /

State Government of California

Bid Due: 12/16/2019

BLANKET ADVERTISEMENT FOR VARIOUS PROJECTS (FY19-20) Event ID: 0000014576 Format/Type: Sell Event /

State Government of California

Bid Due: 6/30/2020