REQUEST FOR PROPOSALS FOR ON-CALL ENGINEERING, PLAN CHECK, SURVEYING, INSPECTION SERVICES, GEOTECHNICAL, LANDSCAPE AND ARCHITECTURAL DESIGN SERVICES

Agency: City of Calexico
State: California
Type of Government: State & Local
NAICS Category:
  • 541310 - Architectural Services
  • 541330 - Engineering Services
Posted Date: Sep 28, 2021
Due Date: Oct 27, 2021
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REQUEST FOR PROPOSALS FOR ON-CALL ENGINEERING, PLAN CHECK, SURVEYING, INSPECTION SERVICES, GEOTECHNICAL, LANDSCAPE AND ARCHITECTURAL DESIGN SERVICES

CITY OF CALEXICO
REQUEST FOR PROPOSALS ON CALL ENGINEERING, PLAN CHECK, SURVEYING, INSPECTION SERVICES, GEOTECHNICAL, LANDSCAPE AND ARCHITECTURAL DESIGN SERVICES

The City of Calexico Public Works is requesting proposals from qualified engineering professionals to provide on-call engineering, plan check, surveying, inspection, geotechnical, landscape and architectural design services. These services will be on an intermittent basis. The successful bidder must review plans for conformance with conditions of approval along with local and other applicable (City, County, State and Federal) ordinances and standards.

Interested firms should submit an original and five (5) copies along with one (1) electronic copy (CD) of the proposal must be received prior to 2:00 p.m. on October 27, 2021, at

City of Calexico
Office of the City Clerk
608 Heber Avenue
Calexico, CA 92231

The proposals shall be enclosed in a sealed envelope and be plainly marked in the upper left hand corner with the name and address of the bidder and bear the following: On-Call Engineering Services Proposal. Please note that late, emailed or faxed proposals will not be considered.

Copies of the Request for Proposal can be obtained at the Public Works Department, 549 Pierce Avenue, Calexico, California 92231 or by visiting the City of Calexico website at www.calexico.ca.gov.

Selected firm(s) will be required to obtain a City of Calexico Business License once proposal is awarded.

If you have any questions or require additional information, please do not hesitate to contact the Public Works Department at 760/768-2160.

Lilliana Falomir Public Works Manager – Administrative

RFP for On-Call Engineering, Plan Check, Surveying, Inspection Services, Geo, Landscape and Architectural

Attachment Preview

CITY OF CALEXICO
REQUEST FOR PROPOSALS
FOR
ON CALL ENGINEERING, PLAN CHECK,
SURVEYING, INSPECTION SERVICES,
GEOTECHNICAL, LANDSCAPE AND
ARCHITECTURAL DESIGN SERVICES
Public Works Department
608 Heber Avenue
Calexico, CA 92231
760/768-2160
www.calexico.ca.gov
September 27, 2021
CITY OF CALEXICO
PUBLIC WORKS DEPARTMENT
Table of Contents
I. Background
3
II. Project Description
3
III. Scope of Work
4
A. Design Engineering, Plan Check, Surveying, Inspection Services,
4
Geotechnical, Landscape, and Architectural Design Services
4
B. Construction Management Services Include But Are Not Limited To: 5
1. Planning, Design, & Pre-Construction Phase
5
2. Construction & Delivery Phase
6
C. Map Check and Lot Line Adjustment Services
7
D. Work Flow Methodology for Plan Checking Services
8
E. Task Sequencing for Scope
8
IV. Requirements
9
V. Proposal Content and Information
9
VI. Selection Criteria
11
VII. Selection Process
11
VIII. Responsibilities of the City of Calexico
12
IX. Requested Submittal
12
X. Sealed Fee Schedule
13
XI. Staffing Minimum Requirements
13
Appendix A – Proposal Evaluation Form
14
Appendix B – Agreement for Profession Services
15
2
CITY OF CALEXICO
REQUEST FOR PROPOSALS
ON CALL ENGINEERING, PLAN CHECK, SURVEYING, INSPECTION SERVICES,
GEOTECHNICAL, LANDSCAPE AND ARCHITECTURAL DESIGN SERVICES
I. Background
The City of Calexico Public Works is requesting proposals from qualified engineering
professionals to provide on-call engineering, plan check, surveying, inspection, geotechnical,
landscape and architectural design services. These services will be on an intermittent basis. The
successful bidder must review plans for conformance with conditions of approval along with
local and other applicable (City, County, State and Federal) ordinances and standards.
The purpose of the Request for Proposal ("RFP") is to provide the Public Works with the ability
to obtain assistance quickly during peak workload periods, staffing absences and when
expedited/fast track support is needed to satisfy City of Calexico customers. An important
objective is to maintain a level of high quality engineering, plan check, surveying, inspection
services, geotechnical, landscape and architectural design services and workflow methodology in
the most cost-effective manner possible.
Qualified entities are invited to submit written proposals for consideration in accordance with
this request. These services will be conducted under a contract with the City of Calexico,
hereinafter referred to as "the City." The engineering consultant entity is hereinafter referred to
as "the Consultant."
The contract will be regulated according to the provisions of all Federal, State and local laws and
ordinances that are applicable. This includes compliance with prevailing wage rates and their
payment in accordance with the California Labor Code.
II. Project Description
The Consultant shall provide all necessary on-call engineering, plan check, surveying, inspection
services, geotechnical, landscape and architectural design to the City. It is the intention of the
City to select and contract with more than one (1) consultant for these services. The selected
firm(s) will provide on-call engineering, plan check, surveying, inspection services,
geotechnical, landscape and architectural design services that include but are not limited to those
listed in Section III, "Scope of Work." The City will assign work to any of the firms as is deemed
necessary and appropriate by the City. All work shall be performed under the direction of a
licensed architect or engineer registered with the State of California. No subcontractors shall be
utilized without prior authorization by City. Duration of contract shall be three (3) years from
Council approval of contract with the option by both City and Consultant, by mutual agreement,
to extend for up to one (1) two (2) year extension.
3
PROPOSED SCHEDULE OF EVENTS
Issue Request for Proposal
September 27, 2021
Proposal Deadline
October 27, 2021 at 2:00p.m.
Consultant Interview/Selection
Week of November 8, 2021
Award Contracts
November 17, 2021
Kick-Off Meeting
TBD
III. Scope of Work
This scope of work is to provide on-call engineering, plan check, surveying, inspection,
geotechnical, landscape, and architectural design services to the City of Calexico Public Works
Department in accordance with all provisions within this RFP. These services will be on an
intermittent basis. The general scope of work includes but is not limited to engineering review
and plan check for correctness of plans, design calculations and technical specifications related
to materials for proposed improvements, development of correction lists, and transmittal of
correction lists to the City.
The scope also provides for preparation of various plans, surveys, specifications, estimates and
studies/ reports for a wide variety of federally-funded and/or locally-funded projects including
road and bridge transportation projects, grading and drainage improvement projects,
underground water, sewer and/or storm drain utility projects, water and sewer plant projects.
The scope shall also provide for other as-needed professional architect or engineering design and
inspection services to assist the City.
The Construction Manager, from the inception of the project, is there to provide a cohesive
planning delivery effort and to act on the owner's behalf. The construction management scope of
services is divided into two main categories: (1) the planning, design and pre-construction phase
and (2) the construction and delivery phase.
Meetings with the client may or may not be required at the option of the City and will be
determined on a case by case basis. Prior to approval of the submitted plans, the consultant firm
will certify in writing that the design is in substantial compliance with applicable local, State and
Federal requirements. Ultimate responsibility for errors/omissions of plans and specifications
will continue to rest with the originating design firm in accordance with local, State and Federal
law. The selected firm(s) may assist the City with various engineering assignments including but
not limited to:
A. Design Engineering, Plan Check, Surveying, Inspection Services, Geotechnical,
Landscape and Architectural Design Services
Provide geotechnical engineering services and survey services necessary or the
required scope of work.
Review and /or preparation of landscape architectural plans, specifications and cost
estimates including landscaping and irrigation plans, site furnishings and layout plans.
Review for completeness of developer application and submittals.
4
Review and/or preparation of grading improvement plans (mass, rough and precise).
Preparation of Phase I and II site investigation and soils reports, including field
exploration, drill test borings, sample soils, compacting testing, and laboratory tests.
Laboratory shall be
Caltrans certified.
Review and/or preparation of storm drain improvement plans.
Review and/or preparation of hydrology and hydraulic reports to ensure conformance
with storm drain plans.
Review of Federal and State-mandated reports required under the NPDES and AQMD
guidelines.
Review and/or preparation of traffic plan (signing and striping plans, traffic detour and
traffic staging plans, as well as signals).
Review and/or preparation of traffic studies/reports to ensure conformance with traffic
plans.
Review and/or preparation of street improvement plans.
Review and/or preparation of domestic or raw water improvement plans.
Review and/or preparation of water improvement design studies to be in conformance
with water improvement plans.
Review and/or preparation of sewer improvement plans.
Review and/or preparation of water and sewer pressure and capacity calculations and
reports.
Review and/or preparation of tract and parcel maps.
Review and/or preparation of supporting documentation for tract and parcel maps.
Review and/or preparation of lot line adjustment.
Review and/or preparation of structure calculations.
Review and/or preparation of engineering quantity estimates and costs.
Review of engineer's cost estimate for related items of work for bonding purposes.
Review plans for consistency with other planned improvements.
Field and construction inspection services.
Land surveying and map/easement or legal description preparation
Preparation of fair share reimbursements and calculations for future development.
Development of engineering design standards and guidelines to help with the plan
checking process.
Architectural design and remodeling and landscape design.
B. Construction Management Services Include But Are Not Limited To:
1. Planning, Design & Pre-Construction Phase
Assist the architect/engineer in defining the owner's needs and setting the project criteria.
Providing a value/cost analysis to both the owner and architect/engineer.
Advising the owner of construction methods, materials and structural components as the
project plan matures.
Budgeting and cost estimating and preparation of preliminary construction schedules.
Bid packaging and coordination with the architect/engineer.
5

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